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Job Description
Administrative Support Assistant
Forensic Treatment Center provides specialized care for clients diagnosed with mental illness. The North Campus is looking for a detailed oriented Administrative Support Assistant to support the Assistant CNE and works directly with the designated House Supervisor on duty.
Responsibilities :- Primary duty is the scheduling of employees. Maintain, with relative independence, a significant phase or segment of a clerical process or office activity
- Makes frequent decisions in accordance with agency policies, rules and/or procedures
- Types and edits a variety of material, which may contain technical or specialized terminology. Organizes and coordinates workflow with other staffing coordinators, establish priorities and deadlines. Spot check all work for accuracy, timeliness and conformance with procedures and processes
- Mentors and advises staff on work issues
- Maintain fiscal records requiring limited knowledge of government accounting methods
- Oversee and/or participates in the preparation of standardized staffing reports
- Attend meetings as scheduled and provide input on staffing dilemmas.
- Establish and maintain complex filing system.
- Prepare and/or oversee the preparation of records for storage and/or archiving and maintain correspondence and report files
- Prepare and/or oversee the processing of supply requisitions, expense accounts and/or other program or agency documents.
- Answer all incoming calls timely and direct calls to the appropriate party.
- Maintain calendars and schedules; coordinates meeting logistics and arranges travel and accommodations
- Performs, reviews and verifies complex computations involving the application of rules and regulations. Enters, updates and/or retrieves information; develop spreadsheets and databases
- Carry out assigned responsibilities with considerable independence and make decisions concerning work procedures and processes
- Performs other related work as assigned
Eligibility :- No discipline within the last 12 months
- 1-3 years of relevant experience; substitutions may be allowed
- Ability to overcome complex and stressful situations by planning and utilizing efficient time management skills to meet deadlines
- Proficient knowledge of computer software (Microsoft Word, Excel), CareWare and other scheduling programs
- Good problem solving and organizational skills
- Excellent communication and interpersonal skills
- Reliable with respect to confidentiality
Excellent State of Missouri Benefit Package Including:- Affordable Health, Vision, Dental Insurance
- Paid Basic Life Insurance (amount equivalent to annual salary)
- Cafeteria Plan
- Deferred Compensation
- MOSERS Retirement (Members contribute 4% of pay, to MOSERS plan and 1% towards Deferred Compensation)
- 13 paid holidays per year
- 10 hours of annual leave accrued per month
- 10 hours of sick leave accrued per month
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ABOUT THE COMPANY
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State of Missouri
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