Extra Help Administrative Aide

Applications will be reviewed by Tulare County Human Resources & Development. As extra help positions become available, County departments with the job openings select the most qualified and appropriate applicant for the position available. The number of hours and duration of employment varies by each assignment. Extra help employees may work in a variety of County departments in locations throughout the geographic county area.
Extra help employees may not work more than 1,559 hours in any fiscal year from July to June. An extra help employee who mistakenly works in excess of 1,559 hours in a fiscal year does not become a probationary or regular employee. Applications will be active for six months. If you are hired for extra help and you complete a work assignment and then you if you wish to be employed again, you must resubmit an Extra Help application online.

There are no benefits associated with extra help positions.

Current vacancy is with the Health & Human Services Agency located in Tulare.

Typical Duties

Collect and compile data and prepare written analysis of findings; conduct research, analyze information, and formulate recommendations in a variety of report formats; collect orders and compile listings; develop forms and tracking mechanisms; develop and implement various record keeping systems; maintain data files; prepare memos, letters, and narrative and statistical reports; may assist in processing administrative reports; write, maintain and distribute reports; prepare meeting agendas and take minutes; read, interpret, and apply legislations, rules, and regulations as they pertain to agency and departmental practice; assist in developing and monitoring departmental and agency documents; monitor programs and contracts for compliance and modification; interpret policies, procedures, and State and Federal regulations; assist in maintaining and processing personnel transactions and records; maintain department and agency position control; assist and work closely with personnel services officers in benefit and compensation matters, and the coordination of the new hire process; interpret County human resources regulations; assist in projecting training budget and needs; may work with and indirectly supervise staff, volunteers, and inmate workers; place purchase orders with vendors; give presentations before staff and groups; serve on a variety of committees; prepare pay estimates, review accounts, analyze invoices, and assist in preparing and monitoring budgets; build, operate and maintain automated systems and information.

Minimum Qualifications

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.

Education: Equivalent to completion of two (2) years of college with major coursework in public or business administration or closely related field

Experience: One (1) year of experience providing responsible administrative support.

Knowledge of : Basic math; personal computers, automated systems and equipment, and software programs including word processing, spreadsheet and database applications.

Skill/Ability to: Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers; operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment; read, interpret and apply legislation, rules, regulations, technical information and other complex documents; conduct research, collect, organize and analyze information, draw valid conclusions and formulate recommendations; plan, prepare and effectively present material to groups; write clear, concise reports, letters, questionnaires and grants; develop and maintain effective recordkeeping systems; communicate effectively with people of various educational and socioeconomic backgrounds; proofread written material; organize work and set priorities to meet established deadlines; perform multi-tasks in a fast paced, fluid environment; utilize word processing, spreadsheet and database programs; data entry functions; remain flexible and tolerant to changes in workload and assignments; use patience, tact, and courtesy when dealing with others.

License or Certificate: Possession of, or ability to obtain, an appropriate, valid California driver's license.

DESIRABLE EMPLOYMENT STANDARDS

Knowledge of:

• Statistical methods.
• Training techniques sufficient to assist in developing and conducting training programs.
• Community resources available to assist in program planning.

Skill/Ability to:

• Coordinate various meetings and special events.
• Monitor the implementation of new policies and procedures.
• Monitor contract compliance.
• Develop improved reporting systems.

Additional Information

Conditions of Employment

Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.

College Cost Reduction Access Act

This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER



Closing Date/Time: 1/24/2025 11:59 PM Pacific

• 

• County of Tulare - HR&D

• 559-636-4900

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