Transportation Operations Assistant (Spanish Bilingual Skills Required)

Definition

Under the general direction of the Director of Transportation and the Supervisor of Transportation Operations, the Transportation Operations Assistant performs a variety of technical duties in support of the operations and activities of the Transportation Department with specific responsibilities for the processing, recording, updating, and reconciling of payroll information, and generating periodic reports in accordance with established financial practices; assists with developing and maintaining computerized bus routes and schedules; assists with dispatch responsibilities of the Transportation Department. The incumbents in this classification provide the school community with student transportation services which directly support student learning and achievement.

Examples of Duties/Essential Job Functions

The following alphabetical list of functions, duties, and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices.

• Assists in providing information to parents and school sites concerning bus routes and schedules in the absence of th e Transportation Dispatcher.
• Collects Bus Driver time sheets; inputs time into applicable software applications; checks missing timesheets; monitors trip reports and receipts for meals; reports timekeeping discrepancies to Bus Drivers; maintains payroll processing for field trips and weekend trips; confers and interacts with the Payroll Department to ensure accurate and timely Bus Driver pay warrants.
• Participates in department meetings, in-service training, and workshops for the purpose of conveying and/or gathering information required to perform job functions.
• Perform general clerical functions (e.g., faxing, scanning, copying, filing, answering phones) to support the needs of the Transportation Department.
• Researches discrepancies in fiscal payroll information and/or documentation to ensure the accuracy and adherence to established procedures prior to processing.
• Responds to inquiries of staff and administration regarding fiscal payroll procedures for providing information, direction, and/or referral for addressing inquiries.
• Responsible for the distribution of Traversa (Ride 360) bus rider cards to eligible individuals; which includes managing the issuance process, verifying eligibility criteria, and ensuring accurate record-keeping.
• Proficient in the use of Traversa Software to effectively manage transportation-related tasks, including completing trips when processing timesheets; and stays updated on software updates and enhancements to optimize its use in daily operations.
• Performs other related duties as assigned for ensuring th e efficient and effective functioning of the work unit and the District, including various mandatory District training .

KNOWLEDGE, SKILLS, AND ABILITIES

(At time of application)

Knowledge of:

• Basic math, including calculations using fractions, percentages, and/or ratios
• Accounting/bookkeeping principles
• Procedures, methods, and techniques for dispatching and scheduling buses
• Proper operation of school buses and school transportation vehicles
• District organization, operations, policies, and objectives
• District geographic areas
• Basic record-keeping and report preparation techniques
• Operation of a computer and assigned software

Skills and Abilities to:

• Operate standard office equipment including using a variety of software applications; database management, computer-based routing systems, and software applications
• Apply District and other applicable rules and regulations pertaining to pupil transportation
• Analyze situations to define issues and draw conclusions
• Prepare and maintain accurate records
• Adapt to changing work priorities
• Work with a diversity of individuals and/or groups
• Exercise sound judgment
• Understand and carry out oral and written instructions
• Work independently with little direction
• Make common sense decisions in potentially critical situations
• Communicate with diverse groups including school-age riders; displaying tact and courtesy; establishing and maintaining effective working relationships
• Maintain an understanding of the special needs of students and their parents
• Maintain student confidentiality
• Work with constant distractions
• Communicate clearly in English and a second language (usually Spanish) is required

RESPONSIBILITY:

Responsibilities include working under limited supervision following standardized practices and/or methods, providing information and /or advising others, and operating within a defined budget. Utilization of some resources from other work units is often required to perform the job’s functions. There is a continual opportunity to affect the organization’s services.

Employment Standards/Minimum Qualifications

( At time of application and in addition to the Knowledge, Skills, and Abilities listed above .)

EDUCATION REQUIRED:

High School diploma or equivalent.

EXPERIENCE REQUIRED:

Two (2) years of work experience in general clerical work in which one (1) year is in financial record keeping and/or accounting.

LICENSE(S) REQUIRED:

• Valid, current California Driver’s License or ability to provide transportation to meetings, events, and training associated with essential functions, duties, and tasks

CERTIFICATIONS AND TESTING REQUIRED:

• Pass the District’s applicable proficiency exam for the job class with a satisfactory score
• After an offer of employment, obtain:
  • Criminal Justice and FBI Fingerprint Clearance
  • Negative TB test result plus periodic post-employment retest as required (currently every four years)
  • Pre-employment physical exam A through the District’s provider

SALARY SCHEDULE:
Classified Salary Range: 25
Work Calendar: 261 Days
Work Hours: 8:00 am - 5:00 pm (8 hours/day)
Work Location: Transportation Department

Examination Process

*Materials Required:*
1. Completed application
2. Proof of High School Diploma or Equivalency or higher degree earned
3. Resume

*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks, the Personnel Commission will move to include outside candidates.

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the examination process.
The examination process will include a Spanish Bilingual Skills Test (Pass/Fail). Those achieving a passing score on the Spanish Bilingual Skills Test will be invited to the competency assessment (100% weight). Those candidates achieving a minimum passing score of 70% on the competency assessment will be placed on the eligibility list and the top three (3) ranks will be forwarded to the hiring authority for final interview and selection. The Eligibility List is valid for one (1) year from the certified date.

INITIAL TESTING TENTATIVELY SCHEDULED AS FOLLOWS:

SPANISH BILINGUAL SKILLS TEST (Pass/Fail): JANUARY 24, 2025

COMPETENCY ASSESSMENT: JANUARY 31, 2025

The examination process/examination date is subject to change as needs dictate. All communication regarding this process will be emailed to the address listed on your application.

PASSING THE EXAMINATION AND BEING PLACED ON THE ELIGIBILITY LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT

To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded but cannot be used in place of a completed application.

SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The examination process/examination date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the email address listed on your application.

If you have any questions regarding the recruitment process, please contact Personnel Specialist Alejandra Venegas-Chaves, at (559) 675-4500 Ext 294 or email alejandravenegaschav@maderausd.org .

ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator:

Prince Marshall
Executive Director of Student and Family Support Services
1820 Howard Road, Madera, CA 93637
559-416-5826

Full-time permanent positions (more than 4 hrs/per day) provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents. For a detailed list of benefits, visit our website links below.

https://www.madera.k12.ca.us/Page/9901

Closing Date/Time: 1/21/2025 4:00 PM Pacific

• 

• Madera Unified School District - Personnel Commission

• (559) 675-4500 Ext. 295

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