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Job Description
This recruitment will establish an employment list to fill current and any future vacancies within the Assessor Clerk-Recorder Office The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration. This position can be filled at either Level I or Level II based on meeting the required qualifications.
Multiple vacancies are with the Assessor Clerk - Recorder Office located in the Visalia Courthouse.
Position is responsible to examine and process legal documents related to real and personal property such as grant deeds, memoranda of lease, letters of administration, certificates of sale and orders of distribution, for the purpose of determining property tax assessment and reassessment and entering pertinent information from legal documents in the computer system; and to perform assigned specialized computer functions.
Salary Information:
Level I: $3,432- $4,186 Monthly
Level II: $3,775 - $4,601 Monthly
Typical Duties
DUTIES
Responds to public inquiries, whether they be in person, via phone, or written correspondence via email, regarding assessments, assessment procedures and assessment laws, regular and supplemental tax bills, changes of ownership and the operations of the Assessor's Office.
Prepares correspondence notifying taxpayers of assessment changes.
Utilizes computerized tracking and spreadsheet programs to assist appraisal staff with record searches and corrections on valuations, ownership and processing.
Dispenses information on leasing and business tax bills and business property statements.
Cancels bills and submits roll corrections at the direction of appraisal staff.
Conducts title research for change-of-ownership assessments and reviews records to determine occurrence of reassessments.
Tracks fractional transfers of ownership and the requirements for reassessment.
Traces property and establishes ownership through correspondence, escrow and leasing documents.
Provides courteous, high-quality service to members of the public by personally responding to requests for service or by making appropriate referral.
May be required to perform the functions of the lower-level class in this series.
Reviews and corrects personal property records for annual statement mailout.
Assists with coordinating daily workload to meet deadlines.
Assists with computer related problems.
Essential job duties may be assigned that are not listed above but are relative to this job classification. (Reasonable accommodation will be made when requested and determined by the county to be appropriate under applicable law.)
Minimum Qualifications
Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.
Education : Equivalent to completion of the twelfth (12th) grade.
Experience : Level I: One (1) year of clerical experience, including preparing, processing, accepting or reviewing various legal documents. Level II: Requires two (2) years of clerical experience, one (1) year of which was at a level equivalent to an Assessment Technician I with the County of Tulare.
Knowledge of:- Legal documents sufficient to review, record and file.
- California Revenue and Taxation Code as it relates to property assessment and the appraisal of real, business, and personal property.
- Procedures and methods used to determine if assessment values are correct or to cancel property tax assessment.
- Business and economic terminology.
- Recent laws affecting property assessment.
- Telephone, office and online etiquette.
- County customer service objectives and strategies.
- Basic math to calculate recording fees.
- Alphabetical and numerical filing systems.
- Legal terminology.
- Operation of automated office equipment.
- Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers.
- Operate contemporary office equipment inclusive of computer, keyboard and all applicable electronic equipment.
- Perform statistical and complex fractional interest and assessed value calculations.
- Review, understand and interpret applicable legal documents.
- Proofread and check information for completeness and technical accuracy.
- Read and interpret blueprints, maps, property descriptions, leases, deeds and legal documents.
- Apply laws and procedures in the correction of property tax assessments.
- Treat county employees, representatives of outside agencies and members of the public with courtesy and respect.
- Provide prompt, efficient and responsive service.
- Exercise appropriate judgment in answering questions and releasing information; analyze and project consequences of decisions and/or recommendations.
- Provide lead supervision to lower-level employees.
- Retain and recall pertinent code sections of state, government and county laws and regulations.
- Establish priorities, remain flexible and tolerant under changes in workloads and assignments and perform exacting work under pressure and be able to work overtime when required.
- Read and understand procedures and instructions.
- Assist the public and make decisions regarding specific questions or procedures.
- Read, understand and interpret state and county laws, rules, regulations and policies.
- Possession of, or ability to obtain, a valid California driver's license.
Knowledge of :- Principles of supervision and training.
- Microsoft Office 365 or similar computer programs.
Additional Information
Conditions of Employment:- Possession of, or ability to obtain, an appropriate, valid California driver's license.
- Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions.
- An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions.
- Some job classes may also require a physical exam.
College Cost Reduction Access Act : This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Bargaining Unit 1
The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.
Benefit Amount: An annualbenefit amountis provided and may be applied towards health insurance premiums (medical, dental, vision, andlife).This benefit is pro-rated and paid on a pay period basis (24 pay periods).
Health Insurance: A choice of PPO and HMOmedical plans which include PPOand HMO dental plans andinclude dentalandvision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, andVision Services Plan (VSP).
Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.
Paid Holiday Leave: 12 set days and 1 personal holiday.
Vacation Accrual:
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11+ years of service)
Limit of 300 hours.
Sick Leave Accrual: 12 days per year with unlimited accumulation, 50 hours of which may be used toward family sick leave.
Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company.
Disability Insurance: Employees are covered by State Disability Insurance. The premium is paid by the employee.
Deferred Compensation: A voluntary deferred compensation plan is available.
To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/
The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.
Closing Date/Time: 1/21/2025 11:59 PM Pacific -
ABOUT THE COMPANY
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County of Tulare - HR&D
Show moreThe mission of Tulare County Human Resources and Development is to attract, retain, and develop a highly skilled workforce. We provide a wide array of services to our department and agencies including training, payroll processing, employee/labor relations, employee records, wellness programs, and benefits administration. Our dedicated staff supports 20 County Departments and over 5,100 employees in more than 800 job classifications.
Tulare County employees enjoy generous benefits, including a choice of excellent health plans, vacation, paid time off and retirement packages. Working for Tulare County is like working with family. You are encouraged, supported and given flexibility to balance your work life and your private life. You'll have an opportunity to begin or enhance a meaningful career where what you do matters.
To view jobs specific to the Health and Human Services Agency click here.
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