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Job Description
Job Title
Assistant Director, Financial Reporting
Agency
Texas A&M Engineering Extension Service
Department
Financial Services Office
Proposed Minimum Salary
$9,910.80 monthly
Job Location
College Station, Texas
Job Type
Staff
Job Description
The Assistant Director, under direction, is responsible for many of the financial reporting requirements of the agency and for coordinating and assisting with financial accounting activities in TEEX Financial Services. Responsible for the preparation of various internal and external reports, which include, but are not limited to, the Annual Financial Report (AFR), the Annual Operating Budget, Space Models, Sources and Uses, and IPEDS. Mentors and directs other TEEX personnel in areas of assigned duties. Complies with TEEX guidelines, TAMUS policies, and State and Federal laws. May work occasional evenings, weekends, and holidays when necessary.
This position reports to the Controller.
Required Qualifications:- Bachelor's degree from an accredited college or university or an equivalent combination of education and experience.
- Seven years of business-related experience. (*Will allow nine years of business experience in with an associate’s degree or eleven years of experience with a high school diploma or GED)
Required Licenses/Certifications:- Must have a valid motor vehicle operator’s license or ability to obtain within 30 days of employment.
Preferred Qualifications:- Bachelor’s degree in accounting from an accredited college or university.
- Knowledge of governmental accounting, fixed asset accounting, federal supply procedures and nomenclature.
- One year or more of supervisory experience.
Physical Requirements:- Ability to communicate orally and in writing.
- Ability to regularly use a computer/keyboard.
- Ability to lift and/or move heavy accounting related files and documents with assistance.
- Ability to travel independently to other and/or remote locations by driving and/or flying on commercial airlines.
Knowledge, Skills, and Abilities:- Strong verbal and written communication and presentation skills.
- Strong interpersonal and leadership skills.
- Excellent customer service skills.
- Ability to multitask and work cooperatively with others.
- Knowledge of word processing, spreadsheet, and database applications.
- Knowledge of account principles and knowledge of various State of Texas financial practices and regulations.
- Ability to interpret and communicate complex financial business processes with leaders and stakeholders.
- Ability to identify change impacts and solutions.
- Ability to work with auditors to resolve issues or implement changes to improve work efficiency and internal controls.
- Ability to direct multifunction work teams, work well in teams or independently as needed.
Equipment:- Standard office equipment: computer, keyboard, multifunctional printer, telephone, scanner.
Notifications:- This position is security sensitive.
- This position may require work beyond normal office hours and/or work on weekends.
- This position requires compliance with state and federal laws/codes and Texas A&M University System/TEEX regulations and procedures.
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and Agency safety requirements.
- As part of TEEX’s mission of providing training, developing practical solutions, and saving lives; this position could be required, if called upon, to deploy within the State of Texas as directed by this position’s Division Director/HQ Department Head.
- Ability to travel independently to other and/or remote locations by driving a personal or TEEX vehicle and/or flying on commercial airlines.
- This position may direct or evaluate the work of others.
Essential Duties, Tasks, and Percentages:
Reports - Internal and External - 85%- Prepares Annual Financial Report (AFR) for the Texas A&M Engineering Extension Service (TEEX), including but not limited to various entries, asset recon, appreciation reserve entries, to ensure compliance with State of Texas and TAMU System financial reporting guidelines.
- Coordinates implementation of changes to financial reporting as per State, Federal, and TAMUS guidelines.
- Analyzes implementation of requirements resulting from Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB).
- Coordinates, prepares, and submits the Annual Operating Budget and related analysis in the TEEX and TAMUS Financial System, including all supplemental documentation.
- Assists with the preparation and submission of the Legislative Appropriations Request (LAR) and related supplemental documentation.
- Monitors financial activities for accuracy and prepares monthly financial dashboards for senior leadership for distribution and discussion.
- Assists with USAS appropriation management to ensure state funds are utilized.
- Performs USAS duties and acts as secondary USAS Security Coordinator.
- Prepares journal entries and releases USAS transmittal batches (disbursements and payroll).
- Assists in the preparation of various internal and external reports for TAMUS, THECB, SAO, Texas Comptroller, and LBB.
- Reviews service center activity and determine if rates are reasonable and in compliance.
- Assists with the coordination of financial audits.
- Sets up projects/tasks in Masterpiece.
- Assists with year-end closeout.
Other Duties - 15%- Provides backup to the Assistant Controller.
- Represents the agency on system committees as appointed. Attend training and meetings within the system and at the state level.
- Provides backup and assistance to Financial Services core functions when applicable and allowable.Segregation of duties will be maintained.
- Performs additional work duties as assigned.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer. - Bachelor's degree from an accredited college or university or an equivalent combination of education and experience.
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ABOUT THE COMPANY
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TEEX Texas A&M Engineering Extension Service
Show moreIt comes down to saving lives. From providing emergency responders to disasters across the state and nation to developing training and practical workforce solutions, TEEX makes a difference worldwide. More than 174,000 people representing every U.S. state and 109 countries are served annually through on-site and online resources for specialties from homeland security to economic development and workforce training.
Home to some of the world’s top training facilities, the emergency preparedness campus in Bryan/College Station includes the Brayton Fire Training Field, Disaster City® and the Emergency Operations Training Center. Customized TEEX training programs develop practical solutions for each client’s need through hands-on instructional facilities for public utilities, law enforcement and unexploded ordinance training at the home campus or at customer-specified locations worldwide.
Texas A&M Task Force 1 and Texas Task Force 2, the state’s elite urban search and rescue teams, are sponsored by TEEX. Throughout its existence, TX-TF1 has served the state of Texas and the nation by participating in over 100 deployments, completing search and rescue missions with highly trained and qualified personnel.
As part of the National Domestic Preparedness Consortium and home to the National Emergency Response and Recovery Training Center, TEEX has been leading homeland security training since 1998.
The major TEEX programs include fire and rescue, infrastructure and safety, law enforcement, economic and workforce development, and homeland security. As a member of The Texas A&M University System, TEEX is unique in its ability to access a broad range of emerging research and technical expertise. Beginning with course design and development all the way through hands-on instruction and national certification testing, TEEX delivers comprehensive training through both classroom and hands-on instruction and as online courses. Hosting services for online courses, technical assistance and technology validation, and bilingual training and translation services also are available.
By placing safety and well-being above all and by focusing on prevention and response, TEEX has become a comprehensive training provider through more than 80 years of extension training. Working with other agencies and encouraging involvement has led to better fire safety and emergency response, cleaner drinking water, better roads and infrastructure, improved homeland security, safer workplaces, heightened public safety and security, new therapeutics manufacturing and the evolution of cybersecurity.
Through innovative programs and adaptive outreach, TEEX services are created to train the people who expand the security, occupational and economic development of Texas and beyond.
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