Project Manager

Summary/Class Characteristics

Project Manager

The City of Petaluma is looking to fill a Project Manager vacancy in the Public Works Department. The ideal candidate is one who has experience in civil capital projects; such as roadway construction, utility installations, as well as facility projects. This recruitment will remain open until filled and may close at anytime. Qualified candidates are encouraged to apply early for first consideration.

SALARY AND BENEFITS PACKAGE

• SALARY RANGE : $106,288.00 - $129,188.80 annually
• FOR YOUR HEALTH AND WELL BEING:
  • MEDICAL INSURANCE: Choice of a variety of CalPERS Health Plans. City pays ~95% of the Bay Area Kaiser premium for employee & eligible dependents; or alternative option to receive Medical Cash Back (if you have medical coverage elsewhere). Please see the 2025 Health Plan Contribution Memo
  • DENTAL & VISION INSURANCE: Coverage for employees & eligible family members, paid for by the City.
  • LIFE INSURANCE: 1.5x annual compensation up to maximum of $200,000. Option to purchase additional insurance. Long-Term Disability up to 60% of your current monthly salary after eligibility requirements are met and subject to maximum amounts.
  • EMPLOYEE ASSISTANCE PROGRAM: Support and benefits, for you and eligible family members, paid for by the City.
  • WELLNESS BENEFIT: $500 annual allowance (is subject to the annual budget approval process and may change in the future.)
• FOR YOUR FINANCIAL FUTURE:
  • CALPERS RETIREMENT PACKAGE
    • 2% at 60 for classic CalPERS members
    • 2% at 62 for PEPRA CalPERS members
  • DEFERRED COMPENSATION PLAN: Voluntary participation in your choice of three plans.
• FOR YOUR WORK / LIFE BALANCE (annual amounts):
  • Vacation: 80 Hours, increasing with years of service, up to 5 years service credit towards vacation accrual rate for prior qualifying employment.
  • Sick Leave: 96 hours
  • Holidays: 12 fixed and 1 floating
• Other Exceptional Benefits:
  • Paid Parental Leave - up to 8 weeks of paid time for qualifying family bonding
  • Public Service Loan Forgiveness Program Employer

For more information regarding the benefits associated with this position, visit our website and look at the Memorandum of Understanding and Employee Benefits .

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A City that Works for Everyone

Our City has an enormous amount of civic pride which celebrates multiple approaches and points of view. When we say we are a City that Works for Everyone we mean everyone. To do that well, we’re creating a workforce that is inclusive and listens to the multitude of voices and views of our employees. Diversity is an integral part of our organizational identity. Inclusion is the way we treat and perceive our differences. Equity is treating all our employees fairly and acknowledging that everyone has value. This drives our innovation, motivation and connects us even closer to our community.

Summary

Administer and serve as project manager for various public works architectural, engineering, and related capital improvement projects for the City; support the City's “green building” initiatives and assist with opportunities to achieve environmental sustainability and energy efficiency; and help identify, prepare, and administer grants for related projects; and provide administrative and technical support to the assigned division.

Class Characteristics
Direction is provided by a higher-level manager; responsibilities include direct or indirect supervision of subordinate professional, technical, and/or support services positions on a project basis.

This class can be distinguished from the Engineering Manager by the latter’s responsibility for the overall management of the division and licensing requirements.

Duties

Duties:

Administer, manage, and coordinate public works architectural, engineering, and capital improvement projects, including those designed to achieve environmental sustainability and energy efficiency; develop, plan, organize, and execute project activities, including the preparation of project plans, specifications, estimates, and schedules.

Work with project architects, engineers and other staff to identify “green building” options; research green building alternatives and perform cost/benefit analyses; investigate and analyze the full scope of short- and long-term advantages to green building opportunities.

Develop proposals and recommendations for project sustainability and energy efficiency; facilitate and coordinate green build certification.

Develop proposals and recommendations regarding options for increasing project environmental sustainability and energy efficiency; develop informational and educational materials to inform others about green building opportunities.

Prepare, track, monitor, and administer project budgets and grant funding allocations; estimate project costs; implement cost controls; maintain budget balances; record change orders and project overruns; maintain and prepare records of expenditures.

Serve as a liaison between various parties to coordinate project design and/or construction activities; facilitate, coordinate, and direct the preparation of project plans, specifications, and estimates.

Participate in departmental short- and long-range planning activities as assigned.

Arrange, coordinate, and participate in meetings between project participants, principals, and other parties; serve on committees, task forces and work teams; provide staff support as assigned; research and report on issues.

Establish, coordinate, and maintain project schedules; identify critical tasks and lead times; distribute updates and related documents; monitor project status, working with contractors and other participants to keep project on schedule.

Compile and edit project specifications in preparation for bid development; prepare public documents; lead pre-bid meetings; evaluate responsible and responsive proposals and participate in the contractor selection process.

Review, negotiate, prepare, and administer contracts and agreements related to assigned projects.

Coordinate with other department staff to initiate and submit grant applications for new capital projects.

Prepare a variety of internal and external reports, correspondence, recommendations, contracts, agenda packets, memoranda, and other documents pertaining to assigned functions; make presentations to City officials, management, employees, contractors, other public agencies, advisory bodies, and the community.

Respond to inquiries and provide information regarding assigned project activities and related department matters.

Monitor and evaluate the City's compliance with various ordinances, codes, and applicable laws; report issues of non-compliance; review operational conditions in the field as necessary.

Review environmental impact and other reports for compliance with City policies, rules, and regulations; conduct special studies on a wide variety of project-related issues.

Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.

Perform related duties as assigned.

Qualifications

Knowledge of:

Principles and practices of architectural, engineering, and construction project administration including project planning, communications, budgeting, cost/benefit analysis, financial tracking, proposal development, contractor selection, and contract management.

Basic architectural, engineering, and construction principles and practices.

Current building and development codes.

Principles and practices pertaining to “green building.”

Principles and practices of grant administration.

Principles and practices of budget development and administration.

Pertinent federal, state, and local laws rules and regulations, including, but not limited to the California Environmental Quality Act (CEQA) and California Building Code.

Options for maximizing human and environmental health, sustainable site development, water savings, energy efficiency, materials selection, and indoor environmental quality when implementing capital improvement projects.

General construction materials, methods, and equipment.

Principles and practices of technical and functional supervision.

Safety practices pertaining to the work.

Principles and practices of effective customer service.

Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Education and Experience

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education:

A Bachelor’s degree from an accredited college or university with major course work in engineering, architecture, environmental studies, construction management, or a related field.

Experience:
Four years of increasingly responsible experience coordinating and administering architectural, engineering, or construction capital projects. Experience with municipal or other public sector capital projects is highly desirable.

Physical Demands and Working Environment

While performing the duties of this job, the employee will be frequently required to sit and talk and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal, personal computer or keyboard device; operate office equipment requiring repetitive arm/hand movement. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed to outside weather conditions and must operate an automobile to attend various meetings and workshops. The noise level in the work environment is usually moderate.

The City of Petaluma offers a wide-ranging, comprehensive benefit package including CalPERS retirement, medical, dental, vision, life, LTD, etc. For moreinformation regarding the benefits associated with this position, visit our website: https://cityofpetaluma.org/employee-benefits-information/

Closing Date/Time: Continuous

• 

• City of Petaluma

• 707-778-4534

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