Administrative Assistant

Pay & Benefits

• $27.23 - $33.10 Hourly DOQ
  
• Benefits
  
  • Medical Insurance options include HMO, PPO, HSA
    
  • Dental and Vision Insurance Paid
    
  • Vacation & Holiday Compensation
    
  • Deferred Compensation
    
  • CalPERS Retirement
    
  • Educational Incentive & Bilingual Pay
    

A New Opportunity and what you’ll do...

The Administrative Assistant plays a key administrative support role within a department, ensuring policies and procedures are followed and critical deadlines are met. This is an exciting opportunity to join the City of Ventura and start a rewarding career in public service.

The Administrative Assistant performs a wide variety of complex and confidential clerical, accounting, and administrative duties in support of a division and/or department operations. This position performs duties related to recording, transcribing, and maintaining records and documents. This position may be assigned to record minutes for various legislative and policy-making committees and/or commissions and prepare action minutes from notes developed at meetings. The Administrative Assistant researches and responds to employee, vendor, and citizen inquiries and is responsible for maintaining filing systems, databases and assists in record management while courteously handling inquiries and resolving concerns.

Experience and Qualifications for Success!

A combination of education, training, and experience equivalent to completion of the twelfth grade, keyboarding abilities sufficient to perform the job, and three years of increasingly responsible clerical experience, including advanced clerical experience. Secretarial experience is highly desirable.

License: Depending on the assignment, possession of a valid California Class C driver license may be required.

Qualified candidates will have the following:

• Experience performing complex and confidential administrative duties in support of a manager-level or comparable position.
  
• Ability to maintain calendars and monitor the status of projects to meet schedules and deadlines.
  
• Proficiency in a variety of computer software applications, including MS Word and Excel.
  
• Team player attitude with exceptional organizational skills and articulate communicator.
  
• Strong customer service philosophy when aiding in person, in writing, and over the telephone.
  

Apply Now!

Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs .

• It is important that your City job application show all the relevant education, training, and experience you possess. Resumes, CVs, and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire may disqualify you from further consideration in the recruitment process.
  
• After you apply, all future correspondence from the city will be via E-Mail. Please check your messages regularly and keep your contact information up to date using your on-line application.
  

Start Your Journey... Follow the Process

Applications and supplemental questions will be accepted untilTuesday, January 21, 2025, at 5:30 p.m.

• All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed, and only those candidates determined to be most qualified on the basis of experience, training, and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline.
  
• The selection process may consist of one or more of the following: proofreading exercise, reading comprehension exercise, keyboarding, MS Office skills assessment, customer service assessment, and qualifying panel interview process.
  
• Candidates are required to pass the online assessment exam to be placed on the eligibility list.
  
• A select number of candidates will be invited to a qualifying panel interview process. Select candidates will be notified of specifics after the examination process has been completed. Initial panel interviews may be conducted via video teleconference. Selected applicants will be notified of specifics at the appropriate time.
  

The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.

For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at City of Ventura Jobs or by clicking here Administrative Assistant .

If you have questions about the recruitment process, please contact any of the Human Resources Recruitment Team at recruitment@cityofventura.ca.gov . or Melanie Hanisco at mhanisco@cityofventura.ca.gov .

In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov.

The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!

• 

• City of Ventura

• 805-654-7853

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