Office Assistant 2 (HELPS)

Duties Description

As an integral part of our team, the Office Assistant 2 plays a
central role in maintaining accurate records and ensuring efficient filing processes.
• Maintain and organize physical and electronic files.
• Ensure accurate and timely filing of documents.
• Retrieve and distribute files as requested.
• Receive, screen, review, and verify documents, forms, applications, claims, and
other documents for completeness, content, and accuracy.
• Handle confidential information with discretion.
• Operate and perform basic cleaning and maintenance on office machines and equipment.
• Schedule appointments and meetings using various office tools.
• Open and distribute mail as necessary.

Minimum Qualifications

For the duration of the NY HELPS Program, this title maybe filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The minimum qualifications for Office Assistant 2, SG-09 are: one (1) year of clerical experience.

REASSIGNMENT QUALIFICATIONS:
You must be a current New York State Office of Parks, Recreation and Historic Preservation (OPRHP) employee with one year of permanent, competitive or 55-b/55-c service as an Office Assistant 2, SG-09.

ELIGIBLE LIST APPOINTMENT:
Currently reachable on the Office Assistant 2 eligible list.

70.1 TRANSFER QUALIFICATIONS:
You must be a qualified employee of New York State and eligible for transfer under Section 70.1 of Civil Service Law which requires one year of permanent, competitive or 55-b/55-c service in a title allocated to a Grade 9.
For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. The GOT-IT site will inform you if your title requires special qualifications for transfer as detailed above.

55-b/55-c QUALIFICATIONS:
Current permanent non-competitive state employees certified eligible for the 55-b/55-c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/55-c of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response and meet the minimum qualifications listed above.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

NON-COMPETITIVE PROMOTION (NCP) QUALIFICATIONS:
As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. If there are three or fewer qualified candidates interested in the position who meet the promotion minimum qualifications, a permanent appointment can be made pursuant to Section 52.7 of the Civil Service Law. The promotion minimum qualifications are: one year of permanent competitive service as an Office Assistant 1.

PROVISIONAL QUALIFICATIONS:
Based on the results of the required recruitment/canvassing for the Office Assistant 2 position, OPRHP may make a provisional appointment to this position. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Office Assistant 2 exam and be reachable for appointment from the newly established eligible list.
The minimum qualifications for Provisional appointment are:
Candidates must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.

If verifiable, we will accept and prorate appropriate part-time and volunteer experience.

Additional Comments

OPERATING NEEDS:
• Must have basic computer knowledge in MS Office applications including Microsoft Word, Excel, and Teams.

COMMENTS:

The CSEA contracts allow for salary protection for seasonal / hourly employees who are appointed to
permanent graded positions with lower hiring rates under certain circumstances. We encourage OPRHP seasonal/ hourly applicants to check In with your Regional Business Office Administrator to inquire about the potential impact on your salary.

Generous benefits package, worth approximately 65% of salary, including:
Paid Time Off
• CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays
Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost Additional Benefits:
• New York State Employees' Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Family Leave

Some positions may require additional credentials or a background check to verify your identity.

Closing Date/Time: 01/09/25

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• New York State Parks, Recreation & Historic Preservation

• 518-474-0453

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