Office Manager

Job Location: This position will be onsite located at Jefferson City Post Office Building, 131 West High Street - 3rd Floor, Jefferson City, Missouri

Why you’ll love this position:

Come join our team of dedicated professionals at the Administrative Hearing Commission! The AHC is the State’s administrative tribunal that operates like a court. We hear and decide cases between individuals or businesses and state agencies or boards. We handle a wide variety of cases in the areas of professional licensing, sales tax, special education, Medicaid provider disputes, environmental permitting and enforcement, and marijuana licensing and enforcement. The office manager leads our non-legal support staff team to ensure the office runs smoothly so our cases can run smoothly. This position supports all the commissioners and reports directly to the Managing Commissioner.

Our office is in the heart of downtown Jefferson City in a beautiful historic federal on the third floor where we enjoy views of the Capitol grounds and the many local restaurants and shops we can walk to over the lunch hour. If you enjoy working with others and have a heart for customer service, please apply to be our office manager.

• Lead and support non-legal staff in performing their respective duties to ensure the timely, accurate, and efficient flow of work.
• Assist Commissioners in establishing their courtroom schedules.
• Administer our case management system, ProLaw, including preparing monthly metrics reports.
• Assist with human resource duties such as recommendations for hiring and training personnel and onboarding new employees.
• Review and process invoices for payment in the state accounting system (SAM II)
• Assist the Presiding and Managing Commissioners in preparing and monitoring the AHC’s budget and spending plans.
• Establish and maintain communication with representatives of other agencies and outside vendors to accomplish AHC tasks and responsibilities.
• Perform other duties as assigned by Commissioners.

Minimum Qualifications

• 4-6 years of relevant experience or a Bachelor’s degree and 0-2 years of relevant experience
• Proficiency with Microsoft Office programs, especially Word and Excel, and Adobe Acrobat

Preferred Qualifications, Skills, and Experience

• Prior management or supervisory experience
• Working knowledge of SAM II and HireTrue
• Prior experience working in a law office (public or private setting) or court environment
• Understanding of need for maintaining confidentiality and professional discretion
• Team player

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Successful background check results are required for employment in this position. This may include background checks involving a candidate’s name and/or fingerprints and other screenings as needed for the specific position.

The State of Missouri offers a robust benefits package that includes a defined pension plan, generous leave and holiday time, and eligibility for health-insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To better understand the full value of working for the State of Missouri, check out our interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

For more information about the AHC, check out our website at https://ahc.mo.gov .

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• State of Missouri

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