ADMINISTRATIVE CLERK

job description

LIBRARY DEPARTMENT

ADMINISTRATIVE CLERK

PART-TIME EXEMPT

The Library Department is seeking to fill one (1) civil service exempt part-time Administrative Clerk position. The position is assigned to our Commission Office located at the Central Library (630 W. 5th Street, LA 90071). To assist candidates in determining their interest in and suitability for the vacancies, we are providing a summary of the job duties. These descriptions are not all-inclusive.

Work Schedule Options:

Monday and Thursday - 7.5 hours per day; or

Monday, Wednesday, and Thursday - 5 hours per day

Summary of Duties

This position will assist the Board Secretary as follows:

• Assist restocking copy machine, copying, assembling binders and posting of meeting agendas.

• Log resolutions, gifts and trust accounts and filing of Commission official documents.

• Assist during Board meetings at Central Library and branch libraries. Usher commissioners, staff and public to Board Room.

• Assist in researching and compiling information requested by staff, public, or other departments/agencies, which may require the lifting and moving heavy file boxes, searching databases, and reading records of Minutes.

• Prepare request for pre-approval of petty cash, inventory and order office supplies and equipment.

• Serve as receptionist, which requires the exercise of tact and judgment in dealing with the public, staff, city and union representatives, and other callers or visitors to the office.

• Assist in typing meeting discussions from recording taken at meetings and other related duties

Requirements

• Candidates must be at least 18 years of age and must provide proof of identity and legal right to work in the United States prior to appointment.

• Must have general office experience i.e. typing, filing, customer service

• Must have experience using Word, Excel, and Google Docs

POSITION FLYER (COPY & PASTE LINK):

https://drive.google.com/file/d/1rKRYW0OHvuRysaTm-DVQQcGtZulDUgwR/view?usp=drive_link

How to apply

Applications will be reviewed to identify candidates whose past and present work experience is most closely related to the position’s requirements and duties. Only those candidates whose qualifications most closely match those of the position will be scheduled for an interview. Present and former supervisors may be contacted as part of the selection process. All selected candidates are subject to a background check, including fingerprinting.

Candidates must email Raquel Borden at rborden@lapl.org , a completed Los Angeles Public Library Departmental Application (LAPL Form 81)

LAPL Departmental Application (COPY & PASTE LINK):

https://drive.google.com/file/d/1kTDvSyFtLeaBaIKT5nDqM0Pg3ZyksbOB/view?usp=drive_link

Application Deadline: December 20, 2024

Applications will be accepted until sufficient applications have been received.

exempt employment

If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a “property interest” in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process.

General Information About Exempt Employment

Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest.

Employees Seeking To Become Civil Service Employees

There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position.

Closing Date/Time: 12/20/24

• 

• City of Los Angeles

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