Human Resources Technician

General Description

The District:
Irvine Ranch Water District (IRWD) is a progressive, values-driven agency, with an international reputation for its leading-edge financial management practices, water recycling program, water use efficiency practices, water banking, urban runoff treatment, and energy generation and storage. Established in 1961 as a California Water District under the provisions of the California Water Code, IRWD is an independent special district serving central Orange County. IRWD provides high-quality drinking water, reliable sewage collection and treatment, ground-breaking recycled water programs, and environmentally sound urban runoff treatment to its customers. As an independent, not-for-profit public agency, IRWD is governed by a publicly elected five-member Board of Directors. The Board is responsible for the District's policies and decision-making. Day-to-day operations are supervised by the General Manager. Additional information can be found at the District's website: www.IRWD.com.

IRWD Corporate Values
Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization. IRWD was built on values, and we weave them into the fabric of everything we do. Values are the ingredients in our recipe for both institutional and individual success. They are a code of conduct to promote positive outcomes for others and ourselves. They are more than words on a wall or a website. We live by them every day. We pledge to keep them relevant in an ever-changing world.
IRWD's employees enjoy working in a safe, supportive, and nurturing environment where they form strong bonds with fellow employees. To ensure effective communication and promote a collaborative team environment, employees report to work each day in the office or in the field, depending on their positions.

Irvine Ranch Water District is seeking a detail-oriented Human Resources professional who is proficient in Microsoft Excel, has strong written and verbal communication skills, can interact professionally with employees and vendors, and is able to manage multiple tasks and prioritize effectively.

The Position:
Under general supervision will be responsible for data entry into the District’s Human Resources Information System, auditing employee benefits information, and managing benefits billing processes to ensure accuracy and compliance. The ideal candidate will have experience with HRIS systems, employee benefits administration, and billing management.

For the full job description and responsibilities of the position, please click here.

Essential Duties and Responsibilities

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Assist in the development and implementation of routine to complex activities in support of human resources programs, including Benefits Administration, Labor and Employee Relations, Recruitment and Selection, Training and Development, or other related areas.

Enters and maintains a variety of data and information in human resource information systems (HRIS); furnishes information and answers inquiries related to personnel transactions.

Collects and compiles data for human resources programs; conducts program or project-oriented studies as assigned; gathers and evaluates data; communicates and researches with other public agencies; tracks statistics and assists with reports on the effectiveness of human resources programs and initiatives.

Composes and types documents, memorandum, and other correspondence related to assigned human resources programs and activities; prepares and coordinates a variety of work reports, records and data and attends meetings.

Prepares and distributes information to employees on benefits such as insurance and pension plans, tuition reimbursements and employee wellness and fitness programs.

Reserves and schedules facilities for training and various District events and plans for room set-up and participant refreshments.

Administer and maintain the District's commuter and trip reduction program, such as enrolling new employees, promoting the programs, preparing, and sending correspondences, auditing and reconciling invoices with enrollments, processing payments, and communicating with relevant external agencies and representatives.

Comply with District safety work-related practices and attend relevant safety training.

Perform other related duties as assigned.

Disaster Service Worker:In accordance with Government Code Section 3100, Irvine Ranch Water District employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

Minimum Education, Training and Experience

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education
Equivalent to an associate degree in business administration, social sciences, human resources, or a related field.

Experience
Three (3) years of journey-level paraprofessional human resources or related experience is required. Public sector human resources experience highly desirable.

License/Certifications:
A valid Class “C” California Driver’s License is required.

Society for Human Resources Management (SHRM), Human Resources Certification Institute (HRCI), or International Public Management Association Human Resources (IPMA-HR) certification is highly desirable.

Knowledge of :

• Basic principles and practices of the human resources function in a public agency setting.
• Policies and procedures related to recruitment, selection, classification, compensation, and benefits administration.
• Record keeping, information processing requirements, and rules and policies related to human resources.
• Computerized systems and computer software and systems related to human resources processes; other computer applications related to work, including word-processing and spreadsheet software.
• Methods, techniques, and practices of data collection and basic report writing.
• Business letter writing and standard writing practices for correspondence.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to the assigned area of responsibility.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• Techniques for providing a high level of customer service by effectively supporting employees, our Board of Directors, members of the public, applicants, vendors, and contractors.

Ability to :

• Communicate effectively, both orally and in writing, with all levels of office, management, and field employees. Represent the District in a professional manner when dealing with outside professionals and applicants.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws, rules, regulations, policies, and procedures of human resources administration processing, employee record-keeping functions, basic employee benefits processes, and Union Memoranda of Understanding.
• Review human resources documents for completeness and accuracy.
• Administer effective recruitment, testing, and selection practices.
• Maintain accurate and confidential human resources records.
• Review and reconcile employee benefit records.
• Maintain confidentiality of sensitive personal information of applicants, employees, former employees, and other matters affecting employee relations.

Additional Information

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials, and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas is required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate laboratory instruments and standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information, and occasionally lift light to moderately heavy objects.

ENVIRONMETAL DEMANDS
Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
All applicants are required to complete and submit a District application form online and answer the supplemental questionnaire. Stating "See Resume" is not an acceptable substitute for a completed application. Resumes or faxed copies will not be accepted in lieu of the District online application. To apply, click on the "Apply" link located at the top of this page.

New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide

Applications will be reviewed by the Human Resources Department and the subject matter expert. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include:

Performance Skills Assessment (tentatively scheduled for December 26, 2024 ) :which will evaluate candidates' proficiency in Excel, their ability to use proper grammar, and their attention to detail.

Oral Interview Examination (tentatively scheduled for January 13, 2025) : will evaluate the candidates' experience, training, education, and abilities in relation to those factors which are essential for successful performance on the job.

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

Equal Opportunity Employer
Irvine Ranch Water District is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. If you consider yourself a person with a disability, you may contact the Human Resources Department for a reasonable accommodation.

IRWD offers a comprehensive benefits package for eligible employees and their eligible dependents. These benefits include the following: retirement benefits; medical, dental, vision, and life insurance; anda variety of other benefits. Benefits may vary based on employment status. This benefits overview is intended to be a summary, is not intended to be all-inclusive,and may not be applicable to all employees.

Retirement
Employees hired on or after January 1, 2013:
The District, in compliance with the California Public Employees' Pension Reform Act of 2012 (PEPRA), implemented a third tier for new employees hired on or after January 1, 2013. New employees hired on or after January 1, 2013 who have not been in PERS membership or in membership with a reciprocal retirement system within 6 months of hire date will receive benefits under the California Public Employees Retirement System at a 2 percent at age 62 formula. This formula gradually increases to a maximum benefits of 2.5 percent at age 67. Final compensation calculations will be based on the highest three-year average of regular recurring pay. The District pays the employer's share of these costs. The employee share of the pension cost of 7.50% is paid in full by the employees hired under this formula.

Employees hired on or after September 29, 2012 or "Classic" PERS members hired on or after January 1, 2013:
On September 24, 2012, the IRWD Board of Directors approved the addition of a second tier to the CalPERS retirement benefits. New employees hired on or after September 29th through December 31, 2012, and employees hired on or after January 1, 2013 who have been in PERS membership or in membership with a reciprocal retirement system, will receive benefits under the California Public Employees Retirement System at 2 percent at age 60 formula. This formula gradually increases to a maximum benefit of 2.418% at age 63. The District pays the employer share of these costs and the employee share of the pension cost of 7% is paid in full by the employees hired under this formula. Final retirement compensation calculations are based on the highest three-year average of regular, recurring pay.

IRWDdoes not participate or pay into Social Security except for the Medicare portion.

Medical Insurance
IRWD contracts with CalPERS for medical insurance coverage. Employees may elect coverage from a variety of PPO and HMO plans. The employee and District contribution for health insurance varies by plan.Coverage is effective the first day of the month following the date of hire.

Dental Insurance
IRWD contracts with Delta Dental for dental coverage.IRWD pays 100% of the premium for dental coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire.

Vision Insurance
IRWD contracts with the EyeMed for vision coverage. IRWD pays 100% of the premium for vision coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire.

Life Insurance
Elgible employees are provided with life insurance coverage equal to three or four times their annual salary, depending on their level of compensation. Eligible dependents are also covered for a flat benefit amount. Coverage is effective the first day of the month following the date of hire.

Deferred Compensation
Participation in adeferred compensation plan is available through Empower Retirement. Enrollment is voluntary and contributions are employee-paid and subject to IRS limits. The District matches employee contributions up to 3% of base pay after 1 year of employment.

Paid Vacation
Eligible employees begin accruing vacation benefits at the rate of 80 hours per year for the first 5 years of employment. Employees accrue 120 hours per year after 5 years of employment and 160 hours per year after 10 years of employment.

Paid Holidays
The District offers 11 scheduled paid holidaysplus one personal holiday per year.

Sick Leave
Eligible employees accrue 96 hours of sick leave annually.

Flexible Spending Accounts
Eligible employees may elect to participate in the District's Flex Advantage program. This program allows employees to deposit pre-tax dollars into special accounts to be used for a variety of purposes, including paying for qualified miscellaneous health care expenses and dependent care expenses. IRWD contracts with a third party administer to process payments from employee accounts using claim forms or a Flex Spending debit card.

Educational Assistance
The District will share in the pre-approved educational costs of tuition and books for employees who wish to attend college or take certification classes.

Closing Date/Time: 12/23/2024 8:00 AM Pacific

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• Irvine Ranch Water District

• (949) 453-5360

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