Office Assistant 2 (NY HELPS - Central Region)

Minimum Qualifications

NY HELPS QUALIFICATIONS:
For the duration of the NY HELPS Program, this title maybe filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The minimum qualifications for Office Assistant 2, SG-09 are: one (1) year of clerical experience.

REASSIGNMENT QUALIFICATIONS:
You must be a current New York State Office of Parks, Recreation and Historic Preservation (OPRHP) employee with one year of permanent, competitive or 55-b/55-c service as an Office Assistant 2, SG-09.

ELIGIBLE LIST APPOINTMENT: Currently reachable on the Office Assistant 2 eligible list.

70.1 TRANSFER QUALIFICATIONS: You must be a qualified employee of New York State and eligible for transfer under Section 70.1 of Civil Service Law which requires one year of permanent, competitive or 55-b/55-c service in a title allocated to a Grade 9.

For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. The GOT-IT site will inform you if your title requires special qualifications for transfer as detailed above.

55-b/55-c QUALIFICATIONS:
Current permanent non-competitive state employees certified eligible for the 55-b/55-c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/55-c of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response and meet the minimum qualifications listed above. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

NON-COMPETITIVE PROMOTION (NCP) QUALIFICATIONS:
As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. If there are three or fewer qualified candidates interested in the position who meet the promotion minimum qualifications, a permanent appointment can be made pursuant to Section 52.7 of the Civil Service Law. The promotion minimum qualifications are: one year of permanent competitive service as an Office Assistant 1.

PROVISIONALQUALIFICATIONS:
Based on the results of the required recruitment/canvassing for the Office Assistant 2 position, OPRHP may make a provisional appointment to this position. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Office Assistant 2 exam and be reachable for appointment from the newly established eligible list.
The minimum qualifications for Provisional appointment are: Candidates must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.

Duties Description

DUTIES AND RESPONSIBILITIES:
The Office Assistant 2, SG-9, will be assigned to the Central Regional Office and will report to higher-level staff. As an Office Assistant 2, duties include but are not limited to:

Revenue System Administration:
-Serve as the primary administrator for all point-of-sale (POS) systems: Parks Operations and Revenue Tracking System (PORTS), Aspira, ParkHUB, Ventek, ForeUp, Valutec.
-Provide training and support to park employees on the POS system usage.
-Act as the liaison between the park facilities and the Albany Revenue Unit for troubleshooting equipment issues or addressing additional equipment needs.

Attendance and Reporting:
-Ensure accurate and up-to-date attendance records are maintained daily.
-Oversee that all park employees enter their attendance into the attendance reporting system.
-Monitor and ensure compliance with attendance tracking procedures.

Park Store Management:
-Train park employees on proper procedures for entering revenue into PORTS.
-Reconcile daily revenue reports for the regional administration office.
-Assist with auditing bank reconciliations and investigate any discrepancies in revenue deposits.

Change Fund Management:
-Maintain both seasonal and permanent change funds for park facilities.
-Assist parks with additional funding needs throughout the year and manage requests for increased change funds.

Backup for Attendance and Revenue Entry:
-Provide backup support for attendance and revenue entry for all facilities within the Central Region.
-Ensure continuity of operations when other staff are unavailable or during peak periods.

Additional Comments

OPERATING NEEDS:
• Must be familiar with the Microsoft Office Suite, particularly with Excel, Word, Access, as well as Adobe Pro and have the ability to navigate the Internet.
• Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
• Must be able to travel up to 10%.

BENEFITS INFORMATION:
Generous benefits package, worth approximately 65% of salary, including:

Paid Time Off
• CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays

Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits:
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx.

Some positions may require additional credentials or a background check to verify your identity.

Closing Date/Time: 12/20/24

• 

• New York State Parks, Recreation & Historic Preservation

• 518-474-0453

Show more