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Job Description
Grade: 14 // Starting hourly rate: $19.95. Rate of pay depends on qualification.
Job Description
JOB SUMMARY
The Accounts Payable Specialist is responsible for the payment of invoices and contracts to vendors in a timely manner. This position is also responsible for researching all invoice discrepancies, matching invoices to checks and performing verification duties on a weekly basis.
ESSENTIAL FUNCTIONS- Researches invoice discrepancies, and initiates corrections as needed for proper payment.
- Inputs and retrieves invoice data for payment to vendors to comply with payment terms and deadlines.
- Monitors and researches questionable charges to ensure compliance with SAWS policies and procedures.
- Identifies duplicate payments and reports excessive payments to vendors that are purchase order applicable.
- Opens, date stamps, and sorts all mail received to prepare for processing.
- Matches invoices, board resolutions, and other necessary documents to check for submittal to Treasury Dept.
- Notifies key personnel in various departments to clear budgetary control queue screens on a daily basis.
- Prepares manual checks and enters information into the accounts payable system.
- Acts as Procurement Card Administrator Backup when needed.
- Establishes and maintains effective working relationships with internal and external users.
- Performs other duties as assigned.
- This position receives general supervision.
- High School Diploma or GED.
- Two years' experience performing accounts payable procedures.
- Familiarity with an automated accounts payable system.
- Ten key by touch.
- Working knowledge of Microsoft Office software (Word & Excel).
- Ability to report to work on time, maintain a good attendance record, and work all designated work schedules.
- Contact with internal and external customers and vendors.
- Responsible for handling over 600 vendors and monthly processing of 2,000 invoices.
- Communicates effectively, verbally and in writing.
PHYSICAL DEMANDS AND WORKING CONDITIONS
Physical requirements include lifting and/or pulling a maximum force of up to 5 pounds occasionally. Employees are subject to sitting, standing and stooping for long periods of time to perform job scope. This position requires visual acuity, speech and hearing. Working conditions are in an office environment.
May be required to work hours other than a regular schedule such as nights and weekends.
San Antonio Water System values the contributions of all its employees, providing them the best in compensation and benefits. The benefits package is designed to attract and retain a workforce of qualified employees who share a responsibility in providing quality water to 1 million consumers.
From an affordable medical and dental plan to life-sustaining retirement and insurance plans, we offer benefits that reward employees for their commitment to a challenging career at SAWS. Employee benefits include the following:- Competitive, market-based salaries
- Performance-based incentives
- Medical benefits
- Dental benefits
- Life insurance
- Prescription drug program
- Vision care plan
- Two retirement plans
- Deferred compensation plans (457 plan)
- Disability income
- Paid leave (vacation, sick, personal)
- Education assistance program
- Employee assistance program
- Flexible, tax-deferred health and dependent care spending accounts
- Wellness programs
- On-Site Fitness Facilities
- Community service opportunities
Closing Date/Time: 12/15/2024 11:59 PM Central -
ABOUT THE COMPANY
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San Antonio Water System
Show moreThe San Antonio Water System (SAWS) is a public utility owned by the City of San Antonio. SAWS serves 2 million people in Bexar County as well as parts of Medina and Atascosa counties. The population includes more than 511,300 water customers and 457,600 wastewater customers. SAWS actively seeks out public participation in its operations and planning, while SAWS volunteers strive to help their neighbors in need.
As an industry leader in conservation and water and wastewater management, SAWS provides sustainable, affordable water services. To deliver responsible water services, our investment in our employees – one of our greatest assets – ranks as a top priority.
San Antonio Water System's Board of Trustees has adopted mission, vision and values statements that serve as a foundation to move the utility forward through 2050 and reinforce San Antonio's much-deserved reputation as Waterful.
Our Mission: Sustainable, Affordable Water Services / Our Vision: To be leaders in delivering responsible water services for life. / Our Values: Excellence, Integrity, Respect and Safety.
SAWS is a values-based organization that believes in diversity in all aspects of our business. At SAWS, we attract and retain the finest individuals whose diverse talents drive innovation. We recognize that differences in race, ethnicity, religion, gender, gender identity, sexual orientation, nationality, physical ability or any characteristic protected by law, enrich and empower our work environment. We respectfully infuse diversity in our daily work lives with the knowledge that people from a variety of backgrounds and life experiences make connections that make SAWS a success.
SAWS is committed to providing our employees with a healthy, safe, and rewarding work environment where all employees have an equal opportunity for professional and personal growth. SAWS employees go beyond what is expected – developing remarkable, award-winning programs in conservation, water resources, watershed protection and wastewater treatment.
Why Choose a Career at SAWS?
For Your Work-Life Balance: SAWS is proud to invest in its employees by offering a variety of paid time off to help meet the work-life balance goals of you and your family.
For Your Professional Growth: Professional growth is key to both our employees’ success as well as SAWS’. That’s why SAWS offers a number of professional development opportunities that achieve both personal and company goals.
For Your Future: Achieving your personal financial goals is an important part of your life. SAWS makes it easy for employees to save for retirement by providing several retirement plan options.
For Your Health: SAWS offers a range of health, dental and vision benefits, and Wellness Programs to help meet each employee’s needs.
For your Protection: SAWS offers life insurance and disability coverage to meet the need for protection against life’s unexpected events.
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