Human Resources Assistant

Working with the Division of Youth Services is more than it seems. You will be working with staff to create a safe, therapeutic, and educational environment for youth in our day treatment and residential programs. To succeed in this position you will need to be empathetic, nonjudgmental, cooperative, encouraging, able-bodied, professional, and respectful; you must be able to communicate clearly, honestly and openly. We also offer a variety of great benefits including health, dental, vision, paid holidays, cafeteria plans, retirement, and more. Join us and help make the difference for our youth today!

This is specialized clerical work in the areas of human resources/personnel administration in the Central Office of the Missouri Division of Youth Services located in Jefferson City, Missouri.

The following tasks are the responsibility of the Human Resources Assistant:

• Performs independent functions requiring the application of expertise relating to human resources, personnel, and/or payroll.
• Serve as the personnel liaison for the Northwest and Southwest regions.
• Assists in hiring activities by posting job opportunities in the HireTrue/MO Careers system; assisting with onboarding and questions related to the HireTrue/MO Careers system. Occasional travel may be required attending and participating in hiring events.
• Screens applicant information to verify eligibility on regional hiring recommendations and ensure that hiring appointments made are in compliance with State law.
• Process required background checks.
• Oversees and ensures the accurate and timely preparation and processing of a variety of payroll and personnel transactions and related documents.
• Become proficient with applicable software systems/programs including but not limited to SAM II HR, HireTrue application system, E-Verify, OnBase, MOSERS, and MAIRS.
• Distributes information regarding employee benefits and policies and procedures.
• Responds to a variety of personnel and payroll questions over the phone and via email.
• Processes personnel actions, contact information, deductions, supervisor changes, and tax withholdings into the payroll system, ensuring compliance with rules/regulations and within established timeframes.
• Ensure employees are added, edited, or removed from payroll accurately within established timeframes.
• Generates personnel and payroll information reports and verifies accuracy.
• Scan all applicable documents into the OnBase system within established timeframes.
• Maintains personnel files and other confidential information.
• Processes personnel payroll transactions and ensures compliance with rules and regulations; contacts appropriate agency personnel staff to resolve discrepancies by recommending action codes and/or other information necessary to authorize pending transactions.
• Performs other tasks as assigned.

Knowledge, skills & abilities

Knowledge of federal and state laws, rules and regulations, and policies and procedures as applied to human resources areas and programs. Ability to exercise discretion, maintain confidentiality, meet deadlines, and make decisions independently. A high degree of competence and skill is essential in the following areas: verbal and written communication, attention to detail and organization.

One or more years of Administrative Support Assistant experience with a primary focus in human resources/personnel administration with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency. OR Four or more years of office experience, including one or more years of complex experience with a primary focus in hiring activities, personnel and payroll transactions, time and leave accounting, or other related human resources/personnel administration activities, and possession of a high school diploma or proof of high school equivalency.

(Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the general experience at a rate of 30 earned credit hours for one year.)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

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• State of Missouri

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