Principal Contracts Administrator

  • Southern California Association of Governments
  • Los Angeles, California
  • Feb 06, 2024
Full Time Administration and Management Planning and Development Purchasing and Warehouse
  • Salary: $109,199.64 - $147,419.52 Annually USD Annually
  • Salary Top: 147419 USD Annually

Job Description

Description

Southern California Association of Governments (SCAG) is seeking a highly motivated Principal Contracts Administrator to play a vital leadership role within the Contracts Administration Department of the Finance division. As a full supervisory level classification, the Principal Contracts Administrator will work closely with the Department Manager of Contracts Administration to oversee the daily operations of the department, which is comprised of a total of 11 team members across two business units. This position will supervise three staff members, providing guidance and support in the execution of complex procurements for the organization. Requiring advanced level government contracting technical knowledge and experience, this role allows an individual to excel with a high degree of autonomy, exercise independent judgment to analyze unique issues, serve as a technical resource expert and recommend solutions.

The Contracts Administration Department procures various goods and services (such as professional and analytical support for various vendors and consultants) to assist staff with implementing various regional planning initiatives. Procuring these services at the least cost possible, with the highest quality, enables staff to support SCAG’s strategic goals to: Produce innovative solutions that improve the quality of life for Southern Californians; Advance Southern California’s policy interests and planning priorities through regional, statewide, and national engagement and advocacy; Be the foremost data information hub for the region; and Provide innovative information and value-added services to enhance member agencies’ planning and operations and promote regional collaboration, among others.

WHO WE ARE

As a mission-driven organization, SCAG is committed to attracting and retaining talent who embody SCAG’s values. SCAG's workforce is passionate and committed to innovation that improves the quality of life for all Southern Californians. When you join SCAG, you can expect a culture where collaboration and teamwork is fostered.

SCAG operates as a hybrid organization because we recognize that work can be successfully performed in various locations. Designing a work environment and culture where SCAG’s mission, effectiveness, and collaboration can be more flexibly served demonstrates our commitment to diversity, equity, inclusion, and belonging (DEIB) by supporting work-life balance for our employees, retaining our existing dedicated staff, and increasing access to new talent pools.

As part of our Work@SCAG hybrid approach, employees’ eligibility in the three work models (office, hybrid, remote) will depend on the department, position, responsibilities, and duties at the discretion of management. All work models require employees to work from a location based within the SCAG region.

WHAT WE BELIEVE

MISSION
To foster innovative regional solutions that improve the lives of Southern Californians through inclusive collaboration, visionary planning, regional advocacy, information sharing, and promoting best practices.

VISION
Southern California's Catalyst for a Brighter Future.

SCAG CORE VALUES

  • Be Open: Be accessible, candid, collaborative and transparent in the work we do.
  • Lead by Example: Commit to integrity and equity in working to meet the diverse needs of all people and communities in our region.
  • Make an Impact: In all endeavors, effect positive and sustained outcomes that make our region thrive.
  • Be Courageous: Have confidence that taking deliberate, bold and purposeful risks can yield new and valuable benefits.


In this role you can expect to

  • Supervise the development and evaluation of complex solicitations (Request for Proposal, Invitation for Bid) that require a high degree of technical knowledge
  • Support SCAG Project Managers in developing scopes of work for complex procurements and determine appropriate procurement methods
  • Supervise contract compliance and purchasing programs, administrative support functions, and specialized department programs
  • Supervise, review, and/or perform contract award, cost/price analysis negotiation, and contract execution
  • Supervise and/or perform contract administration (post-award) including reviewing, drafting, and executing contract amendments
  • Review and approve procurement documents for consistency with departmental standards and the SCAG Procurement Manual
  • Collect, compile, and analyze information related to complex contract or administrative issues and/or questions, gather relevant data and information, and recommend solutions to enhance departmental operations, policies, and procedures, including forms, and evaluating the performance of subordinate staff
  • Perform other duties as assigned


What you'll bring to this role

A typical way to obtain the required qualifications would be with 7 years of experience working with government contracts and procurement and a bachelor’s degree in a relevant field.

Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities may also be considered.

We’ll be a great match if you also have:
  • Knowledge and experience completing procurements/contracts for professional services, on-call services, goods & services, and A&E in compliance with the following is highly desirable:
  • Federal Contracting/Procurement Requirements (Federal Acquisition Regulations 2 CFR 200)
  • State of California Public Contract Code
  • Caltrans Local Assistance Procedures Manual
  • Knowledge of DBE requirements, Title VI assurances, Cost-Plus-Fixed Fee contracts, and Lump Sum contracts
  • The ability to effectively supervise and motivate staff and prioritize work to meet scheduled deadlines
  • The ability to research, analyze, and evaluate contract and purchasing programs, policies, and procedures and ensure contract compliance
  • Strong written and oral communication skills with the ability to develop and/or review clear, concise communications and reports
  • Strong strategic thinking skills with the ability to conduct research on a wide variety of contract and purchasing topics to make recommendations
  • A high level of attention to detail
  • Strong organizational and time management skills
  • Knowledge of procurement practices and policies and principles and practices of recordkeeping
  • Experience utilizing a Bid Management System and Microsoft Office
  • Knowledge of Contract Lifecycle Management
  • Experience conducting cost/price analysis
  • The ability to effectively collaborate with staff and management on procurement needs


Supplemental Information

Please note, this posting will remain open until February 26, 2024, with the first application review taking place on February 12, 2024. Interested applicants are strongly encouraged to apply prior to that date. We anticipate interviews for this position will be held in five weeks.

Insurance Coverage
Employees may choose from nine HMO and two PPO health plans administered through CalPERS. SCAG contributes the following amounts towards the monthly health premium: $850 for employee only coverage; $1500 for employee plus one dependent; $1800 for employee plus family. Employees may waive SCAG-sponsored health plans by providing evidence of other health coverage each plan year. Upon meeting eligibility requirements, employee is eligible to receive opt out amount of $200 per month, paid as taxable earnings. Premiums for dental and vision are covered 100% by SCAG. Life insurance in the amount of $50,000 is provided by SCAG. Supplemental life insurance is available at a minimal cost to the employee. Short-term and long-term disability insurance plans are provided by SCAG.

Retirement
Employees become members of the Public Employees’ Retirement System (PERS). Effective January 1, 2013, for new members of the California Public Employees’ Retirement System (CalPERS), the retirement formula is calculated at 2% @ 62 with a Three Year Average Formula. In accordance with the Public Employees' Pension Reform Act of 2013 (PEPRA), the new member will have a mandatory contribution of 7% of reportable compensation. Employees who are current members of CalPERSor an agency with CalPERS reciprocity, or who have less than a six-month break in service between employment with SCAGor in a CalPERS(or reciprocal) agency will be enrolled in the 2% @ 55 benefit formula.

Empower deferred compensation plan is available and all non-management positions receive a 50% match, up to $1,500. Employees do not pay Social Security.

Paid Parental Leave
12 weeks of paid parental leave to employees following the birth of an employee’s child or the placement of a child with an employee in connectionwith adoption or foster care. Employees become eligible for this benefit after12 months of employment at SCAG.

Holidays
Employees receive 9 designated holidays and 44 hours of Personal Floating Holidays (PFH) per fiscal year, 11 hours for each full quarter worked.

Vacation Accrual
Ten to twenty days per year depending on length of service with SCAG.

0-3 years: 80 hours
4-10 years: 120 hours
11-16 years: 140 hours
17+ years: 160 hours

Sick Leave
Employees accrue sick leave at the rate of one day per month.

Flexible Spending Accounts
Tax-exempt savings plans are offered to pay for eligible expenses associated with healthcare, dependent care, and parking.

Transit Reimbursement Program
SCAG reimburses up to $230 per month for commute to the office via public transit via bus, rail, or train. Employees must commute a minimum of 8 days per month in order to receive reimbursement for monthly passes.

Flexible Time/Modified Work Week/Telework
Employees may work a modified 9-80 work schedule, with every other Friday off. SCAG offers a flexible work schedule to allow employees some flexibility on daily work hours. SCAG has developed a hybrid workforce program called Work@SCAG to provide three work model options (office, hybrid, and remote) to choose from, based on their position, within the SCAG Region.

Technology Allowance
Employees in hybrid and remote work models will receive a one-time stipend of $300 to be used for remote office setup. In addition, all employees receive a $140 monthly technology allowance to cover phone usage for business use and to offset utilities costs while working remotely.

Other Benefits
Tuition reimbursement up to $5,500 per year is offered for qualified courses after one year of employment. Professional membership reimbursement up to $300 per year for professional associations.

Probationary Period
All non-management employees are required to successfully complete a probationary period of 2080 hours prior to achieving regular employment status.

Closing Date/Time: 2/26/2024 5:00 PM Pacific

Base Pay

109,199

Job Address

Los Angeles, California United States View Map