Business Grant Coordinator

Job Location:

301 W High Street, Suite 720 Jefferson City, MO 65102

Why you’ll love this position:

The Missouri Division of Tourism (MDT) is the administrative arm of the Missouri Tourism Commission, and it advocates for the sound development of the travel and tourism industry in Missouri. MDT’s mission is to promote Missouri as a top-of-mind travel destination and to boost state revenue through increased visitor spending.

This position is part of the Cooperative Marketing Program team. This team conducts planning, development, administration, and training of the programs available to qualified Missouri tourism industry partners, working collaboratively to promote Missouri as a premier destination for tourists throughout the United States and from around the world. This position will assist the Cooperative Marketing Manager in day-to-day operations and provide support for the implementation of advertising and marketing options.

What you will do:

• Collect, monitor, and track all approved projects’ progress through the fiscal year with regard to program guidelines and compliance through document audit and review.
• Respond to inquiries and provide assistance to Destination Marketing Organizations (DMOs) and other qualified partners, in order to manage deadlines and deliverables.
• Audit and process all quarterly reimbursement request documents to ensure guidelines and contractual compliance. Maintain the reimbursement data in a database and provide all necessary assistance to the program participants to ensure successful reimbursement.
• Review print ads, radio or television spots, billboards, and electronic marketing for logo compliance.
• Communicate with prospective DMOs and tourism related businesses when opportunities exist within the guidelines of the program to include marketing, advertising, trade shows, educational tours, and other activities.
• Create, update and maintain forms in the database for DMO use.
• Prepare and record web-based program seminars designed to educate Project Directors on the coop programs.
• Update the Cooperative Marketing materials on the Industry.VisitMO.com website.
• Receive and review all program applications. Audit and determine if the marketing activities included in the application may be funded through the program according to program guidelines. Remove ineligible marketing activities listed in the application and obtain proper amendments, when needed. Maintain application data in database and generate reports from the database on an as needed basis.
• Notify the program participants of funds awarded via written correspondence of a letter and an Acceptance Agreement. Process and prepare the Acceptance Agreements for the Director’s signature.
• Enter Project Summary Report data into the database.
• Travel and represent MDT at assigned tourism conferences, trade shows, media and sales missions. Provide MDT staff with a report or short presentation that outlines the main takeaways from any such travel.
• Assist with meeting and conference planning (i.e. Governor’s Conference on Tourism and the Tourism Road Shows) as needed

Minimum Qualifications:

• Bachelor’s degree in business or public administration, marketing, advertising, communications, journalism, or accounting
• Intermediate knowledge of the use of personal computers and software packages (Excel, Word, and Access).
• Must have a working knowledge of basic accounting skills.

Competencies:

To perform this job successfully, an individual must be able to perform each essential function of the job with or without reasonable accommodations.

• Knowledge and/or experience in marketing and/or advertising with good analytical skills.
• Communication: Excellent oral and written communication skills.
• Problem Solving: Strong problem-solving and organizational abilities. Works with team to identify and resolve problems in a timely manner.
• Quality Control: Accuracy and thoroughness with a critical eye for detail is a must. Ability to meet deadlines.
• Ability to travel in the performance of assigned duties.
• Ability to establish and maintain effective working relationships with other staff, industry partners, and the general public.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

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• State of Missouri

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