Sr. Legal Secretary

Description

EL DORADO COUNTY

The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected, and valued. The dedicated efforts taken by the Board of Supervisors continue to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits.

PROBATION DEPARTMENT

The County of El Dorado, Probation Department is committed to providing public safety through collaborative partnerships and innovative practices in Corrections, with accountability and compassion.

THE OPPORTUNITY

Performs the more complex and difficult specialized and confidential legal secretarial and administrative support duties of considerable complexity requiring thorough knowledge of a legal department, its procedures, and operational details. Provide lead direction and training to assigned staff. Provide administrative support to management, attorneys, court officers, or law enforcement personnel and compose and prepare correspondence using considerable judgment in content and style.

The selected candidate will have the opportunity to:

• Provide lead direction, training, work review, and evaluation to administrative support staff; organize and assign work; set priorities and follow up to ensure coordination and completion of assigned work; review quality of work; train employees in work methods and processes.
• Provide input into selection decisions, disciplinary matters, and other personnel decisions.
• Draft pleadings, subpoenas, contracts, ordinances, other legal documents and correspondence, memoranda, and reports from stenographic notes, brief instructions, or prior materials.
• Initiate specified correspondence such as transmittal letters for signature by appropriate staff; review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
• Calendar and schedule court dates, meetings, and appointments for attorneys, court officers, or other law enforcement personnel; file or arrange for the filing of legal briefs and other necessary paperwork with the court.
• Provide administrative support by assisting with duties of a complex and confidential nature related to County legal activities; act as a liaison between the department and other staff or the public; coordinate resolutions when appropriate.
• Receive and screen visitors and telephone calls, providing information regarding the particular area of assignment, which may require the use of judgment and interpretation of policies and procedures, taking messages, or referring the caller to the proper staff member.
• Verify and review forms and reports for completeness and conformance with established regulations and procedures; apply departmental and program policies and procedures in determining completeness of applications, records, and files.
• Research case materials, laws/codes/statutes, legal opinions, prior judgments, and other resources to obtain information to support assigned legal cases.
• Process a variety of legal agreements, contracts, etc., following instructions of attorneys, court officers, or other law enforcement personnel.
• Type drafts and a wide variety of finished documents, including both general and legal-related correspondence and documents; may use word processing equipment to input or retrieve data, and prepare reports using an online computer system.
• Relieve attorneys, court officers, or other law enforcement personnel of certain administrative matters by following up on projects, transmitting information, keeping informed of pertinent activities, and scheduling and arranging for meetings.

IDEAL CANDIDATE
The ideal candidate for this advanced/lead-level position is a highly organized and detail-oriented professional with a proven track record of providing efficient administrative support in a confidential, fast-paced law enforcement environment. This candidate will possess exceptional communication skills, the ability to navigate complex situations, and a passion for providing public support. With a strong commitment to customer service, they will be a quick learner, adaptable to change, and dedicated to continuous personal and leadership development. As a senior leader, the ideal candidate will embrace the philosophy that leadership is not about being in charge, but about taking care of those in your charge. They will be committed to fostering a culture of learning and collaboration, providing clear and consistent direction, and supporting team members to reach their full potential. This candidate will align with the El Dorado County Probation Department’s Vision, Mission, and Values by promoting an outward mindset, demonstrating integrity and compassion, and ensuring the department’s operations uphold the highest standards of excellence.

Human Resources will assess your application to determine if you are minimally qualified using the following recommendations:

Education and Experience:

Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying.

Equivalent to graduation from high school;

AND

Three (3) years of legal secretarial experience providing support to attorneys, court officers, or other law enforcement personnel, or

Two (2) years of experience at a level equivalent to the County's class of Legal Secretary II.

Licenses and Certifications:

• Possession of, or ability to obtain and maintain, a valid California Driver's License by time of appointment and a satisfactory driving record.

Click here to view the minimum qualifications for Sr. Legal Secretary, as well as the physical, environmental, and working conditions.

SUBMIT YOUR APPLICATION

Apply online by clicking the 'Apply" link at the top of this announcement. When your online application and responses to the required supplemental questions are complete, click 'Accept".

If you have any questions regarding this recruitment, contact Rachel Wallick in Human Resources at rachel.wallick@edcgov.us.

RECRUITMENT PROCESS The Human Resources Department will screen all applications to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment process.

A written exam will be utilized to determine an applicant's ranking and placement on the eligibility list. The online examination has been tentatively scheduled for 12/16/2024. If it is determined that you meet the minimum qualifications and are therefore eligible to participate, you will be notified by email at least one week prior to the examination.

For more information on the recruitment process click here.

ADDITIONAL INFORMATION The County of El Dorado is recruiting applicants for Sr. Legal Secretary. This recruitment will establish a list for the purpose of filling current and future full time, part time, and extra help vacancies for at least three (3) months. In accordance with Personnel Rules 1103.1 and 1105.1, an extra help or limited term employee may be transitioned into a regular employee if the department in which the employee works has a vacant allocated position for the same classification as held by the extra help or limited term employee and the appointing authority requests such transfer.

• One (1) full time vacancy in the Probation Office, located in Shingle Springs, CA.

Click here for Frequently Asked Questions.

The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.

Prior to conditional job offer, candidates will undergo a thorough background investigation for this law enforcement agency position.

Many job classifications require pre-employment medical screening. Depending on the job classification, medical screening may include drug testing. A positive test may result in the revocation of an employment offer.

As required by Internal Revenue Service Publication 1075, individuals in positions that have access to Federal Tax Information (FTI), will be subject to a background investigation and a criminal history check. In addition, individuals hired into positions that have access to FTI will be re-investigated at least once every ten (10) years.

Not just rustic mining towns and historic sites - Today El Dorado County is a year-round vacation destination overflowing with outdoor adventure, inviting agritourism locations, enriching family activities, and a proud Gold Rush history.

Escape the traffic and smog because El Dorado County is just:

• 40 miles to Downtown Sacramento
• 50 miles to Sacramento International Airport
• 129 miles to San Francisco

Here are a few of the many activities and events available throughout El Dorado County:

• Hiking, Camping, Fishing, Boating, and Watersports
• Skiing and Snowboarding
• Live Music and Music Festivals
• Local Craft Breweries and Wineries
• El Dorado County Fair
• Placerville Speedway
• Farm to Fork Restaurants
• Local Shopping Gems

Employees that are buying a home in El Dorado County may qualify for down payment assistance. Click here for more information.

CHECK OUT OUR VIDEO TO LEARN MORE!

The County of El Dorado is committed to providing a comprehensive, flexible benefits program to meet your needs!

For your Health and Well-Being:

• Medical
  
• Dental
  
• Vision
  
• Flexible Spending Accounts - FSA & HSA
  
• Employee Assistance Program (EAP)
  
• Basic Life Insurance
  
• Long Term Disability (LTD)
  
• Discounts on gym memberships
  

For your Financial Future:

• CalPERS Retirement
  
• Deferred Compensation (457) Plans
  
• Optional Life Insurance
  

For your Work/Life Balance:

• Paid Holidays
  
• Floating Holidays
  
• Vacation and sick leave accruals
  

To learn more about the benefits offered by the County of El Dorado
please visit our website located here.

Extra help employees are not considered regular employees, therefore do not attain civil service status, and do not receive benefits or paid leaves; however, they do accrue sick leave consistent with the law.

Closing Date/Time: 12/10/2024 11:59 PM Pacific

• 

• County of El Dorado

• 530-621-5565

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