Administrative Specialist I - Limited Term - Part time

Overview

One Agency, One Mission: Public Safety

The Larimer County Sheriff's Office seeks someone with great customer service skills to join us as an Administrative Specialist I - Limited Term Employee. The perfect candidate will be able to provide a high level of customer service at the front desk via phone or in-person interaction by effectively coordinating communication from the public with persons or services being requested at the jail.

T his person will perform administrative work supporting the Larimer County Jail including t he receipt and review of forms and applications, research and response to process and program-related questions, and entry and maintenance of related data. Knowledge of jail operations is preferred. This is a part-time position.

Click here t o read the full job description.

Research indicates that individuals from diverse backgrounds, including women and people of color, may sometimes feel hesitant to apply for a position unless they have experience performing every task outlined in the job description. At the Larimer County Sheriff’s Office, we believe in recognizing the value of skills and perspectives that can be gained through unique experiences and backgrounds. We are committed to fostering diversity and inclusion, which are essential to driving innovation and success. If you are passionate about our mission and eager to contribute to a dynamic team, we invite you to apply and showcase the qualities that set you apart. We are committed to providing equal opportunities for all candidates and look forward to reviewing your application.

Responsibilities

The following statements are illustrative of the duties and responsibilities of the job. The organization retains the right to modify or change the duties and responsibilities of the job at any time.

Essential Functions

• Performs customer service duties; provides general information and responds to specific customer questions; conducts necessary research and routes inquiries appropriately for more complex matters and interpretation issues; takes written messages.
• Establishes, maintains, and adjusts appointments, activity calendars, and work schedules for work groups and individuals.
• Accepts and processes plans, specifications, forms, reports, legal documents, applications, or similar materials in accordance with legal and procedural requirements.
• Enters data into and maintains computer systems or databases; proofs data entry and corrects errors; runs standard reports as required.
• Orders and maintains inventory of office and other departmental supplies and equipment; tracks expenditures; ensures operations of office equipment through County or contracted maintenance services.
• Tracks and processes accounts receivable and payable.
• Prepares and distributes meeting agendas, packets, and related materials; transcribes, and distributes meeting minutes.
• Establishes and maintains office filing systems, files, and records; assembles information upon request; directs other employees in file maintenance procedures.
• Prepares and proofreads standardized documents and forms; composes standard correspondence and written responses upon request and reviews of other staff members.
• Prepares and provides written articles and narrative for newsletters; prepares bulletins, brochures, publications, and marketing materials.
• Receives departmental documentation for scanning production.
• Enters cases into records management system and generates documentation as necessary.
• Performs data entry of a variety of index fields associated with each document class type.
• Ensures documents are clear and indexed properly by performing standard quality assurance and quality control processes for scanning and indexing.

Nonessential Functions

• Assists with training of new hires, temporary workers, and other administrative employees.
• Schedules work orders, service calls, and other activities for employees; maintains activity and work logs; may dispatch other employees on a regular or emergency basis.
• Makes meeting and travel arrangements including communicating with agents, planners, and facilities to coordinate arrangements and ensure all plans are accurate.
• When a local declaration of emergency or disaster is declared by the Board of Commissioners, all Larimer County employees may be required to work as a Disaster Service Worker.
• Performs other duties as appropriate or necessary for performance of the job.

Qualifications

• Must be at least 18 years of age.
• One (1) year of experience in a directly related field or in the performance of similar office administrative duties and responsibilities required.

***For current Sheriff's Office employees***

In order to be considered, you must get a Letter of Support from your chain of command and submit the Letter of Support with your application by 11:59 pm on November 12 , 2023 . Please use the following process for your Letter of Support:
Submit your Letter of Intent to your direct supervisor.
Your direct supervisor will then write a Letter of Support and route that Letter of Support through your chain of command.
Your next-level supervisor/manager endorses your direct supervisor's Letter of Support.
Your mid-level manager then endorses your Letter of Support.
Your Division Commander then endorses your Letter of Support.
Submit your fully endorsed Letter of Support along with your application.

Benefits

For all temporary positions, sick leave and our Employee Assistance Program are available and other benefits may be available.

Larimer County offers the following for all Regular/Limited Term positions:

• Medical, Dental, and Vision Benefits.
  
• Flexible Spending Accounts / Health Savings Account
  
• Short and Long-Term Disability.
  
• Employee Assistance Program
  
• Basic Life/Accidental Death & Dismemberment
  
• Accident Insurance
  
• Critical Illness Insurance
  
• Retirement Plan 401(a) with employer match.
  
• 457(b) Deferred Compensation.
  
• Paid time off including vacation, sick and holidays.
  

Click here to view information on Larimer County's Benefits.

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Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.
Supplemental Information
Hiring Process:

• Complete the Online Application
  
• Pre-Employment Questionnaire
  
• Assessment Testing
  
• Oral Board Interview
  
• In-depth Background Investigation
  
• Leadership Interview
  
• Pre-Employment Medical and Drug Screen
  
• Command Final Approval
  
  

Other Information to Note:

An offer of employment is contingent upon the successful completion of a pre-employment drug screen and background check. As marijuana is an illegal substance under federal law, testing positive for marijuana (medical or otherwise) or any other substance for which the county tests will result in the contingent offer of employment being revoked. Successful completion of the drug screen is defined as obtaining a negative result.

Applicants must meet all of the following:

• Must be legally authorized to work in the United States
  
• Cannot have a felony conviction
  
• No convictions involving domestic violence
  
• No use of illegal drugs within the past five years
  

Recruitment Contact:

Email valdezkl @co.larimer.co.us or call 970-498-5126

For all temporary positions, sick leave and our Employee Assistance Program are available and other benefits may be available.

Larimer County offers the following for all Regular/Limited Term positions:

• Medical, Dental, and Vision Benefits.
• Flexible Spending Accounts / Health Savings Account
• Short and Long Term Disability.
• Employee Assistance Program
• Basic Life/Accidental Death & Dismemberment
• Accident Insurance
• Critical Illness Insurance
• Retirement Plan 401(a) with employer match.
• 457(b) Deferred Compensation.
• Paid time off including vacation, sick and holidays.

Click here to view information on Larimer County's Benefits.

Closing Date/Time: 12/15/2024 11:59 PM Mountain

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• Larimer County

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