Customer Service Specialist

Full-time position available with the Public Works Department, Communicable Disease Prevention Division located at 2400 Troost Ave
Salary Range: $19.27-$29.39/hour
Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m.
Application Deadline Date: December 02, 2024


Responsibilities

• Provides both customer service and clerical support to ensure the efficient operation of the vaccination's clinic.
• Manages incoming calls professionally from patients, healthcare providers, and other stakeholders.
• Provides accurate information regarding services, responds to inquiries, and directs callers to the appropriate departments or resources when necessary.
• Schedule patient appointments efficiently for clinical services, including vaccination appointments, while accommodating patient needs and availability.
• Collects and verifies patients' demographic and medical information accurately, particularly as it pertains to vaccinations.
• Ensures all patient records are up to date and compliant with relevant healthcare regulations.
• Collects payments for non-residential fees, vaccination costs, vaccination records, and immigration services.
• Processes payments securely using cash, debit, and credit card transactions, ensuring that all financial records are accurately maintained.
• Deposits collected funds securely into the designated safe at the end of each shift.
• Assists in checking in patients upon arrival for their appointments.
• Ensures that all necessary paperwork is completed, and patients are fully prepared for their consultation or vaccination.
• Coordinates patient flow by assigning patients to nurses based on their vaccination needs, ensuring that they are seen in a timely manner.
• Performs data management.
• Retrieves and maintains accurate patient contact information, ensuring all data is regularly updated in the system.
• Retrieves vaccination records securely for patients as requested and maintains confidentiality in accordance with HIPAA regulations.

Qualifications

REQUIRES high school graduation and 3 years of public or private sector experience in customer service work at the level of Customer Service Representative or higher; OR an equivalent combination of education and responsible customer service experience at the level of Customer Service Representative or higher.


Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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