Senior Management Analyst (Open-Competitive)

Description

Currently, there is one vacancy in the City Manager's Office. The eligibility list established from this recruitment may be used to fill other vacancies as they occur.

This position is open until filled; however, candidates are encouraged to apply immediately. Only online applications will be accepted for this recruitment. This recruitment requires a compelling cover letter and resume be submitted with the online application to be considered complete. This recruitment process is open on a continuous basis and will close after receipt of the first 100 applications from qualified applicants. Interested individuals are encouraged to apply immediately. Only online applications will be accepted for this recruitment. The first review of applications will be completed on Monday, December 9, 2024 or after receipt of 100 applications, whichever occurs first. Applications received after December 9, 2024, may not be considered. Applicants appearing best qualified based upon a review of the application and responses to supplemental questions will be invited to participate in the testing process.

The Ideal Candidate
The City of El Segundo is seeking a communications professional with experience in coordinating and implementing strategic communications across multiple platforms, including social media, the City's website, email, press releases and internal communications. This is a highly visible position in the City Manager's Office which requires sound judgement, tact, and sensitivity to public needs and issues. Excellent writing and editing skill are critical as this position requires content creation that is clear, concise, engaging, and promotes transparency. Familiarity with content management systems (CMS), graphic design tools (e.g. Canva or similar), and social media management systems (e.g. HootSuite or similar) is a plus. The ideal candidate will be a collaborative team player who can work effectively with internal and external stakeholders.
The City of El Segundo, incorporated in 1917, is a unique, quaint city by the sea. Home to approximately 17,000 residents and over 75,000 private sector employees of major aeronautical, sports, media, industrial and multiple Fortune 500 companies including Mattel, Chevron and most recently, the Los Angeles Times and Beyond Meat. Further, El Segundo has become the headquarters for major sports franchises, including the LA Lakers and LA Kings. As the economy broadens, El Segundo is becoming home to a variety of high tech and “creative economy” start-up companies. This is reflected in the City motto "Where Big Ideas Take Off!"

Under general supervision, provides and coordinates professional administrative, analytical and/or financial management support to department, grant or contract operations and/or programs.

Essential Job Functions

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

Characteristic Duties and Responsibilities:

Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities:

• Coordinates and facilitates administrative and/or management functions including accounting, purchasing, payroll and related activities for a department, program, grant or contract; administers designated contract or grant-funded program activities; assesses and evaluates departmental organization, budget, staffing and management practices; participates in the development of department goals and objectives.
  
• Performs complex financial management services for a City department, grant, contract and/or program; participates in budget development and preparation; monitors and analyzes budget related activities; identifies trends and practices.
  
• Coordinates activities among City departments, agencies, and organizations; serves as point of contact for county, state and federal grant administrators; ensures appropriate tracking, accounting, and reporting requirements are met for grants; participates in internal and external audits; prepares grant related proposals, reports, and records.
  
• Conducts research and statistical analyses; prepares and presents reports of findings and recommendations; prepares correspondence, policies, procedures, handbooks, manuals, rules and regulations, resolutions or publications relating to administration, finance, staffing and/or operations.
  
• Provides administrative and management assistance to department executives, management, other City personnel regarding administrative, fiscal or operational issues, collective bargaining, and other policies and procedures.
  
• Provides professional-level staff support to departmental committees, boards and other groups, including coordinating meeting schedules and agendas, facilitating meetings, etc.; represents the department at meetings and commits the department to a course of action; may coordinate and facilitate City-wide functions and events; represents the Department with external agencies, organizations and professional groups.
  
• Responds to inquiries from other City employees and the public regarding department management, administration and/or operations; provides public and media relations for programs and advisory committees, including developing and producing promotional and information materials.
  
• Resolves discrepancies or procedural problems and responds to program administration and/or delivery questions ensuring necessary follow-up occurs; assists with, provides input and monitors Department records for operational and budget development and accountability.
  
• Recruits, hires, schedules, assigns, monitors and evaluates staff; provides for and/or conducts staff development; establishes work methods and standards; initiates corrective and/or disciplinary action and responds to grievances and complaints according to established personnel policies and procedures and in consultation with Human Resources.
  

Knowledge, Skills and Other Characteristics:

To perform this job successfully, and individual must be able to perform each essential function. The requirements listed below are representative of knowledge, skill, and/or ability required.

Knowledge of:

• Principles of municipal administration, accounting and auditing, budget and grant management;
• Organization and functions of the assigned municipal department;
• Computer applications in administrative functions;
• Related laws, ordinances and regulations;
• Principles of research, statistical analysis and report preparation; and
• Principles and practices of supervision.

Skill in:

• Performing complex professional level administrative and analytical work;
• Interpreting and applying laws, ordinances and policies;
• Conducting research, analyzing statistical and other data, and preparing and presenting reports;
• Providing information and explaining laws, policies and procedures to others;
• Working cooperatively on internal and external committees and task forces;
• Communicating effectively orally and in writing;
• Establishing and maintaining effective working relationships with other department staff, other City employees and the public;
• Supervising, developing, motivating, and evaluating support staff;
• Developing and delivering professional and technical training;
• The use of personal computers and office/financial related software in a Windows-based operating environment; and
• Working under pressure, handling significant problems and tasks that arise simultaneously and/or unexpectedly.

Qualifications

Experience: Three (3) years of increasingly responsible administrative/management experience, including one (1) year of supervisory experience.
Education: Bachelor's degree in Business Administration, Public Administration, or related field.

License/Certificates: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record are required.

Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the El Segundo Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.

Supplemental Information

Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

Probationary Period:
All employees must successfully complete a 12-month probationary period in order to attain permanent status with the City of El Segundo.

The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.

MANAGEMENT/ CONFIDENTIALEMPLOYEES (M&C)
Benefit Summary

PERS Retirement :

Miscellaneous employees - Tier I-2% @ 55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members.Tier I and II members pay 7% of PERS member share and 1% shall be employee-paid cost-sharing of the City's contribution under Gov. Code section 20516(a).Single highest year is coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13.Three year average coordinated with Social Security and Medicare.Members pay 50% of normal cost (6.75%).

Safety employees (Battalion Chiefs) - 3% @ 55 for current employees and individuals hired by the City who are already PERS members.Single highest year. Employees pay a total of 12% towards retirement. 2.7%@5 7 for new employees/members hired on or after 1/1/13.Three year average final compensation.Members pay 50% of normal cost .

Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2024 Social Security income cap is $168,600.

Medical -Monthly medical contribution of $1,750 ($932 for medical and $818 for flex dollars). Flex dollars may be used toward a medical premium and/or deferred compensation plan. Employees are responsible for paying any out-of-pocket balance of the medical plan premium through a pre-tax payroll deduction.

Deferred Compensation: Voluntary participation in Mission Sqaure 457 plan.

Dental & Vision :MetLife Dental and VSP vision benefits are provided.

Flex Plan :Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars.

Employee Assistance Program : Employees are eligible for the basic level of service.

Life Insurance :$50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates.

Long-Term Disability: In addition to basic LTD plan (662/3 % of first $9,750 after 60-day waiting period), City provides Executive LTD which pays 75% of first $12,000 of employee's salary less the amount of any other income, up to a total of $2,500.Applies to non job-related occurrences.90 day waiting period.

Holidays :11 fixed paid holidays plus one day of personal leave/floating holiday per year.Battalion Chiefs paid 156 hours.

Vacation Leave :96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 14 years): 200 hours after 14 years.Leave can be used after 6 months of service.Annual cash conversion option. Upon reaching "E" step, employees accrue vacation based on total years of public sector service.

Sick Leave :8 hours per month.

Administrative Leave: Mid-Management and Confidential positions shall recieveup to 56 hours per calendar yearupon reccommendation of the Department Director and approval of the City Manager.

Bereavement Leave: Three (3) working days (or 40 hours where travel is 500 miles or more) for qualifying incident.

Tuition Reimbursement :Up to $2,000/year for work-related college courses.

Cell Phone Stipend: City cell phone provided depending on position.

Educational Incentive Pay :Battalion Chief $1170.19/mo for Bachelor's, $1755.28 for Master's.

Certification Pay :$585.09 Chief Officer Cert Pay for Battalion Chiefs.

Other : Uniform Allowance ($40/mo) for Battalion Chiefs; Voluntary participation in Credit Union; Payroll Direct Deposit; Long-Term Care (premiums paid by employee).

1/14; 12/15; 8/19; 8/22; 24

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• City of El Segundo

• 310-524-2381

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