Fixed Asset and Inventory Technician

Description

Tacoma Public Schools

Expected Start Date: December 2024

FTE: 1.0

Hours per day: 8

Salary Level: PT5 $30.69 - $43.93 DOE

Union/Days per year: Professional Technical 12-month

Benefits: This job has the full range of benefits offered by Tacoma Public Schools.
Additional Information: Salary placement is based on verifiable LIKE work experience.

The successful candidate will have experience with cataloging, inventory, database tracking systems, detail orientated. Understand processes and be a change agent.

Examples Of Duties

SUMMARY
This position performs, under direction of the administrator and/or lead, fixed asset and inventory management, including calculating, coordinating, monitoring, reporting, purchasing, distribution, surplus collection, and sale or disposal; as liaison, communicates with, and provides quality customer service to, District staff and vendors; and assists the Purchasing Department with other tasks as requested.

ESSENTIAL JOB FUNCTIONS
1. Coordinate and monitor the District’s fixed asset program; maintain database of all fixed assets; research, resolve, and correct discrepancies; reconcile fixed assets records with vendor provided data and Finance department records; record changes to the fixed asset management system, including receipts, transfers, and inventory reconciliations; perform fixed asset program monitoring and tracking functions.

2. Proactively manage, schedule and monitor the District’s Annual fixed asset inventory cycle process.

3. Assist with compiling data and performing calculations; prepare reports and other documents used in KPI process; prepare a variety of forms and reports to ensure proper funding and/or compliance with District, state, and federal regulations.

4. Assist the buyer and/or lead in monitoring the small works roster; procure and maintain required documents and submit to the state.

5. Initiate purchase orders for District instructional materials pre-approved by the assigned curriculum administrator.
6. Work with warehouse to schedule and verify deliveries of instructional materials and related overages/shortages, as well as returns; maintains inventory using applicable software.

7. Assist in monitoring and purchasing warehouse stock; may include being responsible for assigned sections.

8. Review purchase requisitions submitted by schools or department for completeness and accuracy; focus and emphasis is on continual check and verification of current accurate listings; input identifying information into database system.

9. Assist in coordinating and monitoring the District-wide procurement card program; as directed, assist in coordinating and monitoring the District-wide copy machine procurement program.

10. Assist with correspondence to initiate contract action; assist with follow-up via telephone/letter on contract actions or on orders to expedite delivery; update contract and requisition records as needed; maintain complete, organized, and accessible contract files; update supplier performance and bidding status as needed.

OTHER JOB DUTIES
1. Maintain and update knowledge and skills required for success in the position by participating in professional development activities, as needed, or as assigned.
2. Perform related duties as assigned, on a temporary basis.
3. Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.
4. Answer multi-line telephone and direct calls to appropriate staff members; takes messages and answer inquiries as knowledge permits.
5. Type correspondence, forms, flyers/pamphlets/newsletters, and reports from notes or drafts; attend meetings and takes minutes as assigned; compile a variety of information; proofread for accuracy; make copies and distribute; draft routine correspondence, as directed.
6. Schedule appointments, meetings, and workshops, as assigned; keep staff and other interested parties informed; may coordinate room set up, including furniture and audiovisual equipment; prepare agendas and materials for meetings.

CONDITIONS
Office environment; experiences frequent interruptions; experiences prolonged visual concentration and exposure to video display; may have to deal with, and, if appropriate, defuse difficult and sensitive situations and/or people; may be required to lift and carry up to 20 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile; experiences pressure to be influenced in decision-making.

Minimum Qualifications

Education and Experience
Two years of college level studies in business or a related field and one year of fixed asset and/or inventory experience in a large, centralized procurement organization; experience in a large public centralized procurement organization, preferred; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

Licenses/Special Requirements
Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.

Allowable Substitution
Additional closely related work experience will substitute on a year-for-year basis for the education requirement.

Knowledge, Skills and Abilities
Knowledge of grammar, spelling, and English usage.
Knowledge of purchasing procedures.
Knowledge and experience with RCW Codes and public works projects, preferred.
Knowledge of electronic procurement data processing systems.
Knowledge and understanding of public purchasing statutes, fixed assets, and inventory.
Skill in computer, word processing, spreadsheet, and procurement software.
Skill in managing and tracking multiple projects concurrently.
Skills in providing quality customer service.
Skill in obtaining, clarifying, and exchanging information.
Skill in communicating logically and accurately in both oral and written form.
Ability to analyze and interpret data and resolve problems.
Ability to perform accurate arithmetical calculations and record numbers accurately.
Ability to establish schedules and to complete projects in a timely manner.
Ability to successfully deal with all persons in a fair and equitable manner.
Ability to possess complete integrity and high sense of personal and professional ethics.
Ability to use judgement and initiative in making recommendations and resolving problems
that are highly complex and sensitive in nature.
Ability to maintain high ethical standards.
Ability to demonstrate reasonable, reliable, and regular attendance.
Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socioeconomic setting.

Supplemental Information

This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights Coordinator: Renee Trueblood, 253-571-1252, civilrights@tacoma.k12.wa.us
• Title IX Coordinator: Wayne Greer, 253-571-1191, wgreer@tacoma.k12.wa.us
• 504 Coordinator: Elise Friedrich-Nielsen, 253-571-1065, efriedr@tacoma.k12.wa.us

Closing Date/Time: 11/19/2024 11:59 PM Pacific

• 

• Tacoma Public Schools

• 253-571-1157

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