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Job Description
Job Title
Administrative Associate III
Agency
Texas A&M Engineering Extension Service
Department
Emergency Services Training Institute
Proposed Minimum Salary
Commensurate
Job Location
Job Type
Staff
Job Description
The Administrative Associate III works under general supervision and provides complex administrative support to the TEEX ESTI Extension Program.
This position reports to the Administrative Coordinator II.
Required Qualifications:- High school diploma or GED.
- Three years of related administrative experience.
Required Licenses/Certifications:- Must have a valid motor vehicle operator’s license or ability to obtain within 30 days of employment.
Preferred Qualifications:- N/A
Physical Requirements:- Must be able to communicate orally and in writing.
- Must be able to lift and/or move light to moderately weighted office supplies and/or resource materials.
- Extensive or regular use of computer and/or keyboard.
- Ability to sit/stand for extensive periods of time in an office environment.
- Ability to travel independently by driving to other TEEX locations, meetings, and/or conferences.
- Physical conditioning consistent with room setup for meetings, handling/moving/lifting office supplies, mail, files, office references and resource materials.
Knowledge, Skills, and Abilities:- Knowledge of word processing, spreadsheet, and database applications.
- Ability to multitask and work cooperatively with others.
- Strong verbal and written communication skills.
- Ability to work with sensitive information and maintain confidentiality.
- Strong interpersonal and organizational skills.
Equipment:- Standard office equipment: computer, keyboard, multifunctional printer, telephone.
Notifications:- This position is security sensitive.
- This position may require work beyond normal office hours and/or work on weekends.
- This position requires compliance with state and federal laws/codes and Texas A&M University System/TEEX regulations and procedures.
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and Agency safety requirements.
- As part of TEEX’s mission of providing training, developing practical solutions, and saving lives; this position could be required, if called upon, to deploy within the State of Texas as directed by this position’s Division Director/HQ Department Head.
- Ability to travel independently to other and/or remote locations by driving a personal or TEEX vehicle and/or flying on commercial airlines.
Essential Duties, Tasks, and Percentages:
Administrative - 100%- Performs word processing, desktop publishing, presentation, and/or data management activities, and assists staff with the use of these applications.
- Composes correspondence, reports, publications, and presentations, including editing and proofreading.
- Creates and maintains spreadsheets and databases.
- Researches and analyzes administrative requirements for specific programs or projects.
- Provides technical information regarding administrative procedures, services, or programs.
- May perform mail services.
- Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
- Maintains a variety of fiscal, administrative, and academic records.
- Posts information to agency records and modifies forms or records.
- Verifies, processes, and reviews forms, reports, and other documents.
- Makes arrangements for meetings, appointments, conferences, and travel.
- May set up meetings, seminars, and other special events to include facilities, equipment, and food.
- Maintains office supplies and equipment.
- Maintains office reference materials including online office materials.
- May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
- May coordinate activities and assign work to student workers and support staff.
- May participate in the hiring training, and supervision of student workers and other support staff.
- May work beyond normal office hours and/or work on weekends.
- Answers and directs incoming Program phone calls.
Additional Responsibilities:- Participates in annual professional development activities as directed.
- Positively and professionally interacts with customers and others. (staff, students, etc.)
- Works with additional programs as needed.
- Reports to work at the designated time. (as defined by policy and specified by the Extension Training Director)
- Accurately submits all reports required by TAMUS/TEEX/ESTI and the Program.
- Performs additional work duties as assigned.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer. - High school diploma or GED.
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ABOUT THE COMPANY
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TEEX Texas A&M Engineering Extension Service
Show moreIt comes down to saving lives. From providing emergency responders to disasters across the state and nation to developing training and practical workforce solutions, TEEX makes a difference worldwide. More than 174,000 people representing every U.S. state and 109 countries are served annually through on-site and online resources for specialties from homeland security to economic development and workforce training.
Home to some of the world’s top training facilities, the emergency preparedness campus in Bryan/College Station includes the Brayton Fire Training Field, Disaster City® and the Emergency Operations Training Center. Customized TEEX training programs develop practical solutions for each client’s need through hands-on instructional facilities for public utilities, law enforcement and unexploded ordinance training at the home campus or at customer-specified locations worldwide.
Texas A&M Task Force 1 and Texas Task Force 2, the state’s elite urban search and rescue teams, are sponsored by TEEX. Throughout its existence, TX-TF1 has served the state of Texas and the nation by participating in over 100 deployments, completing search and rescue missions with highly trained and qualified personnel.
As part of the National Domestic Preparedness Consortium and home to the National Emergency Response and Recovery Training Center, TEEX has been leading homeland security training since 1998.
The major TEEX programs include fire and rescue, infrastructure and safety, law enforcement, economic and workforce development, and homeland security. As a member of The Texas A&M University System, TEEX is unique in its ability to access a broad range of emerging research and technical expertise. Beginning with course design and development all the way through hands-on instruction and national certification testing, TEEX delivers comprehensive training through both classroom and hands-on instruction and as online courses. Hosting services for online courses, technical assistance and technology validation, and bilingual training and translation services also are available.
By placing safety and well-being above all and by focusing on prevention and response, TEEX has become a comprehensive training provider through more than 80 years of extension training. Working with other agencies and encouraging involvement has led to better fire safety and emergency response, cleaner drinking water, better roads and infrastructure, improved homeland security, safer workplaces, heightened public safety and security, new therapeutics manufacturing and the evolution of cybersecurity.
Through innovative programs and adaptive outreach, TEEX services are created to train the people who expand the security, occupational and economic development of Texas and beyond.
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