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Job Description
Grade 14 - Starting hourly rate: $19.00. Rate of pay depends on qualifications.
Job Description
JOB SUMMARY
The Administrative Assistant performs a variety of intermediate level administrative support functions to ensure the organized flow of daily business for management and staff including preparing correspondence, memoranda, reports and other documents, screening telephone calls, scheduling appointments, meetings and travel arrangements, assisting in financial functions, and maintaining confidential information.
ESSENTIAL FUNCTIONS- Performs administrative support functions including preparing, reviewing and drafting correspondence, memoranda, board items, presentations, reports and other documents using correct grammar, spelling and punctuation to ensure accuracy and completeness; may take and transcribe minutes.
- Prepares and monitors financial information including budget, time and attendance documentation and ordering supplies.
- Processes purchase requests for payments in various forms, such as purchase requisitions, petty cash, and credit card purchases, verifying accuracy of data. May function as credit card liaison for the department.
- Researches and compiles a variety of information for reporting purposes and performs data entry of a variety of databases, spreadsheets, and forms.
- Maintains, develops and implements filing systems.
- Performs customer service duties including answering and screening calls, receiving and assisting visitors, and answering inquiries.
- Provides organizational support by coordinating and scheduling meetings, maintaining calendar and agendas, and making travel arrangements as needed; maintains suspense system to ensure deadlines are met.
- Sorts and distributes mail including preparing outgoing mail.
- Applies organizational, departmental and office policies, procedures, and practices.
- Maintains effective working relationships and public relations.
- Prepares employee record changes and maintains employee files.
- Performs other duties as assigned.
DECISION MAKING- This position works under general supervision.
- This position may provide functional guidance to administrative support staff.
MINIMUM REQUIREMENTS- High School Diploma or GED.
- Three years' experience performing administrative and secretarial functions or related work.
- Proficient level typing skills.
- Proficient in the use of word processing, spreadsheet, database and presentation software, and financial, purchasing and time and attendance software.
- Valid Class "C" Texas Driver's License.
- Ability to report to work on time, maintain a good attendance record, and work all designated work schedules.
- Two years of college with major coursework in Business Administration, Public Administration, or related field from an institution accredited by a recognized accrediting agency.
JOB DIMENSIONS- Contact with internal and external customers, vendors, outside agencies and the general public.
- Communicates effectively, verbally and in writing.
PHYSICAL DEMANDS AND WORKING CONDITIONS
Subject to sitting for long periods of time to perform job scope. Working conditions are in an office environment.
May be required to work hours other than regular schedule such as nights and weekends.
San Antonio Water System values the contributions of all its employees, providing them the best in compensation and benefits. The benefits package is designed to attract and retain a workforce of qualified employees who share a responsibility in providing quality water to 1 million consumers.
From an affordable medical and dental plan to life-sustaining retirement and insurance plans, we offer benefits that reward employees for their commitment to a challenging career at SAWS. Employee benefits include the following:- Competitive, market-based salaries
- Performance-based incentives
- Medical benefits
- Dental benefits
- Life insurance
- Prescription drug program
- Vision care plan
- Two retirement plans
- Deferred compensation plans (457 plan)
- Disability income
- Paid leave (vacation, sick, personal)
- Education assistance program
- Employee assistance program
- Flexible, tax-deferred health and dependent care spending accounts
- Wellness programs
- On-Site Fitness Facilities
- Community service opportunities
Closing Date/Time: 11/17/2024 11:59 PM Central -
ABOUT THE COMPANY
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San Antonio Water System
Show moreThe San Antonio Water System (SAWS) is a public utility owned by the City of San Antonio. SAWS serves 2 million people in Bexar County as well as parts of Medina and Atascosa counties. The population includes more than 511,300 water customers and 457,600 wastewater customers. SAWS actively seeks out public participation in its operations and planning, while SAWS volunteers strive to help their neighbors in need.
As an industry leader in conservation and water and wastewater management, SAWS provides sustainable, affordable water services. To deliver responsible water services, our investment in our employees – one of our greatest assets – ranks as a top priority.
San Antonio Water System's Board of Trustees has adopted mission, vision and values statements that serve as a foundation to move the utility forward through 2050 and reinforce San Antonio's much-deserved reputation as Waterful.
Our Mission: Sustainable, Affordable Water Services / Our Vision: To be leaders in delivering responsible water services for life. / Our Values: Excellence, Integrity, Respect and Safety.
SAWS is a values-based organization that believes in diversity in all aspects of our business. At SAWS, we attract and retain the finest individuals whose diverse talents drive innovation. We recognize that differences in race, ethnicity, religion, gender, gender identity, sexual orientation, nationality, physical ability or any characteristic protected by law, enrich and empower our work environment. We respectfully infuse diversity in our daily work lives with the knowledge that people from a variety of backgrounds and life experiences make connections that make SAWS a success.
SAWS is committed to providing our employees with a healthy, safe, and rewarding work environment where all employees have an equal opportunity for professional and personal growth. SAWS employees go beyond what is expected – developing remarkable, award-winning programs in conservation, water resources, watershed protection and wastewater treatment.
Why Choose a Career at SAWS?
For Your Work-Life Balance: SAWS is proud to invest in its employees by offering a variety of paid time off to help meet the work-life balance goals of you and your family.
For Your Professional Growth: Professional growth is key to both our employees’ success as well as SAWS’. That’s why SAWS offers a number of professional development opportunities that achieve both personal and company goals.
For Your Future: Achieving your personal financial goals is an important part of your life. SAWS makes it easy for employees to save for retirement by providing several retirement plan options.
For Your Health: SAWS offers a range of health, dental and vision benefits, and Wellness Programs to help meet each employee’s needs.
For your Protection: SAWS offers life insurance and disability coverage to meet the need for protection against life’s unexpected events.
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