Administrative Support Professional - 3DAS041

We respect and embrace the experiences, knowledge, and contributions of our team members. We strive for a culture of belonging and balance by upholding our values : Stewardship, Integrity, Collaboration, Respect, and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its’ citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.

This position will be located at the Lewis and Clark State Office Building, 1101 Riverside Drive, Jefferson City, MO. 65102. The hours will be Monday through Friday 8:00 a.m. - 5:00 p.m.

• Provide technical assistance to division personnel in reviewing budget data and forms for accuracy.
• Coordinate the department’s budget request to the Governor’s Office.
• Direct and approve processing of orders, expense accounts, out-of-state travel requests, invoices, purchase requests, and monitor for compliance with rules and regulations.
• Provide fiscal note support for the division.
• Assist in maintaining the accuracy of the department’s intranet, including forms.
• Maintain emergency contact information for the Division of Administrative Support and department Director’s Office.
• Timekeeper for the Division of Administrative Support and department Director’s Office. Review reports to ensure time was entered correctly and enter corrections into the statewide accounting system.
• Provide clerical support for the division.
• Act as back up to the division executive assistant.

To be successful in this position, a candidate will need the following skills:

• Oral and Written Communication : Expresses information (for example, ideas or facts) to individuals or groups effectively, consider the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Customer Service : Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Attention to Detail : Is thorough when performing work and conscientious about attending to detail.
• Computer Skills : Uses computers, software applications, databases, and automated systems to accomplish work. Proficiency with the Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Self-Management : Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Ability to operate in a discreet environment and maintain a certain level of confidentiality.

Equivalent to those typically gained by:

• 4-6 years of relevant experience or a Bachelor’s degree and 0-2 years of relevant experience. (Substitutions may be allowed.)

(Additional education or experience may substitute for the required education or experience)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Benefits & Work-life Balance

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here .

How we invest in you:

• Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
• Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.

• 

• State of Missouri

Show more