RoleUnder general supervision, performs work of moderate difficulty in the recording process.
Major Duties, Responsibilities- Analyze documents received that will become a permanent preservation of recorded documents through in-person public assistance, electronic means or US mail ensuring compliance with current recording standards
- Assist the public through email/phone/walk-in inquiries with researching recorded documents, generating certified copies, and completing the recording process
- Manage the multiple stages (e.g., recording, scanning, indexing, verifying) in the recording process for public viewing and mailing utilizing customized software database and general office equipment
- Calculate and collect recording and copy fees via cash, check and/or credit card; make correct change, balance end of day cash drawers
- Performs other job-related duties as assigned.
Minimum QualificationsEducation: High school diploma or equivalent.
Experience: A minimum of one (1) year of land title, real estate, or general administrative experience.
Additional Requirements:Must possess a valid Arizona driver’s license.
Other SkillsRequired Knowledge, Skills, and Abilities: Knowledge of:- Comprehension and understanding of office policies, procedures, and state statutes with extreme attention to detail for each document type and statutorily required information
- Business English, spelling, grammar, punctuation, and composition.
- Clerical office practices and procedures.
- Research techniques and report writing.
- Current Microsoft Office software.
- Filing and recordkeeping.
Skill in:- Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
- Establishing and maintaining effective working relationships with employees, other agencies, and the public.
- Organization and adherence to detail.
Ability to:- Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
- Keep management informed of key operating issues affecting the department.
- Remain current in knowledge required to perform assigned duties.
- Handle confidential matters and maintain discretion always.
- Work professionally and effectively with co-workers, clients, victims of crime, witnesses, and the general public.
- Act with courtesy, tact, and diplomacy.
Work Environment:The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.
Physical Requirements:Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.
Additional Job Information:FLSA: Non-Exempt
Grade: 3
Classification: Classified
Safety Sensitive: No
EMPLOYEE BENEFITSYavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:
• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance - Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program
ELECTIVE COVERAGE• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)
PLEASE NOTE• Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.
Click here to view our benefits summary.Closing Date/Time: 11/14/2024 5:00 PM Arizona