Senior Administrative Assistant (GIS)

Full-time position available with the General Services Department, Information Technology Division located at 4800 East 63rd Street
Salary Range: $20.48-$30.71/hour
Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m. *Telework schedule available after 6-month probationary period completed
Application Deadline Date: November 06, 2024


Responsibilities

• Provides administrative support to servicing maps and additional services.
• Coordinates and supports the use of geospatial technology within the city.
• Assists with maintaining the core components of the City's Enterprise GIS System and is involved in administrative support for geospatial data development, application development, maintenance and analysis.
• Categorizes, documents, and organizes both historical and incoming documents related to the assets and operation of KC Water.
• Assists in developing a document management system and oversees the scanning and cataloging historic records.
• Updates GIS features and workflow system to reflect project locations with polygons and project metadata.
• Assists with scheduling and administrative duties for GIS and Data Management Division, interfaces with Engineering and Water department leadership.
• Creates and maintains document management system/scheme and processes for historical and incoming KC Water records.
• Oversees historical records scanning and processing, reviews for accuracy and completeness in cooperation with Engineering and GIS.
• Receives all new incoming as built and other records documents, catalogs and routes to appropriate staff.
• Performs quality control review for completeness and investigates missing or incomplete records.
• Ability to clearly document and catalog records information into an electronic system and link to scanned copies.
• Effective time management.
• Splits time between ongoing project deadlines and constant flow of incoming short-term assignments.
• Highly organized and able to categorize documents based on multiple criteria while maintaining document order and context.
• Detail oriented.
• Inspects documentation for quality assurance and classification information with a high level of accuracy.
• Contacts various field and contract personnel to request documentation.

Qualifications

REQUIRES an accredited Bachelor's degree; OR an equivalent combination of qualifying education and experience to include professional experience in the development and/or operation of administrative systems, programs, policies and practice.


Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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• City of Kansas City

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