Department Coordinator

Job Summary

The purpose of this position is to act as an aide of the Chair of Department and provide coordination and continuity in various department functions especially instructional scheduling and hiring as well as general services. The person who occupies this position is responsible for keeping the Department running smoothly, providing clarification of Department, College and University policies and procedures, and coordinating instructional activities with faculty, staff, and students.

Key Responsibilities

• Personnel - Coordinate hiring procedures of teaching associates (TAs), instructional student assistants (ISAs) and part-time faculty based on university guidelines. Prepare all personnel documents for the faculty, part-time faculty, lecturers, TAs/ISAs, and staff. Coordinate online hiring system and record keeping.
• Scheduling - Work closely with the Chair to prepare the academic class schedule each semester. Input schedule on PeopleSoft and make on-line changes. Prepare assigned time record documents and coordinate with CNSM College Office.
• Coordination - Coordinate and work with other staff to maintain key department functions especially instructional scheduling and hiring as well as general services to insure a smooth, efficient operation to serve the needs of the faculty and students.
• Work with office staff to design, coordinate, and execute all special events for Department functions, including but not limited to external evaluation, seminars, and retirements.

Knowledge Skills and Abilities

Thorough knowledge of the academic office environment, including personnel, class scheduling, department procedures and precedents, and university policies and procedures, along with an understanding of the structure and hierarchy of the college and university, is essential. Knowledge of fiscal processes and student services procedures, coupled with the ability and experience in problem-solving and working in an ever-changing environment, demonstrates flexibility and the capability to work with continual interruptions.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to five years of administrative support experience required.

• Bachelor's degree preferred.

• Experience in academic office situation preferred.

Physical Summary

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

Biological Sciences

Classification

Administrative Support Coordinator II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,058 - $6,653 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation, and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Advertised: Oct 23 2024 Pacific Daylight Time
Applications close: Nov 06 2024 Pacific Standard Time

Closing Date/Time: 2024-11-06

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• Cal State University (CSU) Long Beach

• 562.985.4111

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