Temporary - Human Resources Assistant/ Assistant Senior

Minimum Qualifications
This position will be filled at one of the following levels depending upon candidate qualifications:


Human Resources Assistant:

• Graduation from an accredited high school or equivalent, plus two (2) years of experience in a field related to the job.
• Additional education may substitute for one (1) year of the required experience up to a maximum of two (2) years.

Licenses and Certifications Required:
None.

Human Resources Assistant Senior:

• Graduation with a Bachelor’s degree from an accredited college or university in related field, plus four (4) years of HR experience.
• One (1) additional year of experience may substitute for the education up to the maximum of four (4) years.

Licenses and Certifications Required:
None.

Notes to Applicants
Austin Animal Center Main Building

Who Are We?
Austin Animal Center‘s mission is to enhance the lives of pets and people by preventing animal homelessness, to help lost pets find their way home or find new homes, to provide education and resources to preserve the human-animal bond, and to administer animal-related ordinances to ensure public and animal safety, all while achieving a 95% live outcome rate for sheltered pets.

What’s the Job?

The Human Resources Assistant/Assistant Senior will provide crucial support to the department across a variety of HR functions, including assisting with recruitment efforts, managing employee records, and handling general HR administrative tasks. This role will work closely with the HR team to ensure compliance with best practices, policies, and procedures related to employment, compensation, and administration.

The ideal candidate will be responsible for managing highly confidential and sensitive information with discretion. They should be collaborative, assertive, and professional, with a strong sense of integrity. The ability to prioritize tasks, manage multiple deadlines in a fast-paced environment, and demonstrate excellent organizational, time management, and communication skills is essential. Strong attention to detail, business writing, and proofreading abilities are also required.

Why work here?

We offer outstanding benefits including several health and welfare benefits such as low-cost medical, dental, vision, paid leave, training opportunities, and more. Please click HERE for more information.

Regarding Your Application:

• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered.
• A résumé is required but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers.

If you are selected to interview:

• Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference.

If you are selected for hire:

• You must provide proof of education which may include your official college transcript, High School diploma, GED or equivalent degree and your professional licenses.
• A Criminal Background check ( CBI ) will be conducted.

Additional Information:

• Austin Animal Service Office worksite location is tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ASO worksite - including construction sites, parking lot, or in any personal vehicle located on the premises.
• This position may require travel during the workday.

Travel:

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Please note, this posting may close any time after 7 days.
Pay Range
HR Assistant: $21.63
HR Assistant Senior: $22.82
Hours
Monday through Friday
8:00 a.m. to 4:30p.m-5:00 p.m. Telework is not available.
Job Close Date 11/01/2024 Type of Posting External Department Animal Services Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Professional Location Austin Animal Center, 7201 Levander Loop Bldg A 78702 Preferred Qualifications
Preferred Qualifications:

• Experience supporting employment and recruitment processes.
• Familiarity with HR tasks such as onboarding, benefits administration, or maintaining employee records.
• Experience using Human Resource Information Systems ( HRIS ).
• Basic to intermediate proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Ability to travel to multiple work locations as needed.

Duties, Functions and Responsibilities
This position is posted at multiple levels. Please select the appropriate job description. Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Human Resources Assistant
Human Resources Assistant Senior
Knowledge, Skills and Abilities
This position is posted at multiple levels. Please select the appropriate job description. Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.


Human Resources Assistant
Human Resources Assistant Senior
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Human Resources Assistant position are: Graduation from an accredited high school or equivalent, plus two (2) years of experience in a field related to the job. Additional education may substitute for one (1) year of the required experience up to a maximum of two (2) years. Do you meet these minimum qualifications?

• Yes
• No

* This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation (CBI).

* Please describe your work experience supporting employment and onboarding activities. If you do not have experience, please put N/A.
(Open Ended Question)
* Please describe your familiarity with HR tasks such as onboarding, benefits administration, or maintaining employee records.
(Open Ended Question)
* How many years of experience do you have using a Human Resources Information System (HRIS) to input, update and review employee and organizational data?

• None
• Less than 1 year
• Less than 2 years
• Less than 3 years
• Greater than 3 years

* What level of Microsoft Office Suite do you possess (Word, Excel, Outlook)?

• Beginner
• Intermediate
• Advanced

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

Optional & Required Documents

Required Documents Resume Optional Documents

• 

• City of Austin

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