Human Resources Coordinator

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to job, plus five (5) years of related HR experience, including year (1) of experience in a lead/supervisory capacity.
• Experience may substitute for the education up to the maximum of four (4) years.

Licenses and Certifications Required:
None.
Notes to Applicants

The Human Resources Department works to position the City of Austin as an employer of choice through balanced, efficient and collaborative strategic partnerships. We support and develop a high performing and diverse workforce that fosters a healthy, safe, respectful, and productive work environment for employees and their families, City departments, and the community.

Position Overview:
The Human Resources Coordinator will coordinate and administer human resources functions for HRD . HRD has approximately 120 employees and 15 temporary employees. The HR Coordinator will be responsible for all day-to-day HR activities for HRD , to include hiring, employee relations, compensation, leave management, workers compensation claims, and onboarding/offboarding. Additionally, this person will reside in the HR Administration division and will be instrumental in assisting with HR Policy and Procedure development. They will serve as a business partner for HR Executives. They will also become a department subject matter expert on timekeeping and human capital management systems.

Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

When completing the City of Austin employment application: A detailed, complete City of Austin application is required for the position to help us better evaluate your qualifications. For each of your positions, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position, including your supervisory and/or leadership experience, if applicable. This is the criteria that will be used to select candidates for interview, and the starting salary will be based on overall relevant experience.

If you are selected to interview: If you are identified as a top candidate, verification of your education, to include High School graduation or GED , undergraduate and/or graduate degrees, will be required.

Benefits:
Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information.
Pay Range
$37.63 - $47.98

Hours
Monday - Friday.
8:00 a.m. - 5:00 p.m.
Hours may vary due to operational needs. An alternative schedule and remote work/teleworking options are available but position requires a minimum of 40% per week in office standard.
Job Close Date 11/07/2024 Type of Posting External Department Human Resources Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Road, Austin, TX 78704 Preferred Qualifications
Preferred Experience:

• Direct experience in full cycle Human Resources administration including Recruitment, Payroll/Timekeeping, Compensation, Leave Management, Worker’s Compensation, and Employee Relations
• Experience in a governmental agency, municipality, educational institution, or non-profit organization
• Experience preparing documentation, HR Policy and Procedure development, and memorandums to executive management.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Collaborates and serves as strategic partner to senior leaders and management on HR programmatic analysis, with the achievement of objectives and in resolution of complex HR-related issues providing direct operational oversight, advice, and analytical support within the assigned department. Communicates HR information to management and others, as needed. Serves as a subject matter expert providing guidance and monitoring compliance with applicable systems, policies, procedures, strategies, process work flows, and regulations; and monitors compliance with policies, regulations, laws, and program objectives. Serves, as necessary, as a liaison and advisor within department and between the Human Resources Department ( HRD ) and other City departments, agencies, and other external organizations, groups, and representatives. Coordinates, collaborates, leads, and participates in HR initiatives and programs with other divisions in the department, cross-functional teams, and City HRD . Ensures implementation and administration of assigned projects, performs quality checks of program-related data and personnel, prepares and reviews reports to monitor and communicate performance results, and guides stakeholders. Partners with and supports senior leader(s) to implement enhancements, to improve policies and procedures, and to provide solutions and recommendations for practice and process improvements, operational efficiency, and service quality. Participates, as necessary, in the preparation and monitoring of budget and contracts/contractors and implementation of the departmental budget; and recommends and justifies capital expenditures. Investigates and responds to complaints from managers and employees, and makes recommendations. Monitors program, departmental, Local, and national trends; identifies training needs and solutions; works cross-departmentally to create best practices; conducts research to support new policy and procedure development; and develops and implements standard operating practice, policy, and procedure, as necessary.

Responsibilities- Supervision and/or Leadership Exercised:

May provide leadership, work assignments, evaluation, training, and guidance to others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of HR and departmental processes, techniques, and methods.
• Knowledge of assigned HR functional areas.
• Knowledge of practices and methods related to coaching, program administration, management, and leadership development.
• Knowledge of Federal, State, and Local laws and ordinances governing personnel and employment practices.
• Knowledge of supervisory and managerial techniques and principles.
• Knowledge of fiscal planning and budget preparation.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to maintain up-to-date knowledge/education as it relates to HR, the operations of the City, and/or its departments.
• Ability to understand key, cross-functional business issues to resolve issues through conflict management and coaching.
• Ability to analyze HR business needs and develop short- and long-range plans.
• Ability to handle hostility, conflict, and uncertain situations.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to train others.
• Ability to quickly recognize and analyze irregular events.
• Ability to establish and maintain effective communication and working relationships with City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Human Resources Coordinator position are: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to job, plus five (5) years of related HR experience, including year (1) of experience in a lead/supervisory capacity. Experience may substitute for the education up to the maximum of four (4) years. Do you meet these minimum qualifications?

• Yes
• No

* Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable).
(Open Ended Question)
* This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Check.

* Please describe your experience in a governmental agency, municipality, educational institution, or non-profit organization. Please indicate in your response the specific position(s) on your application where you obtained this experience and how many years of experience you have.
(Open Ended Question)
* Please describe your direct experience in full cycle Human Resources administration including Recruitment, Payroll/Timekeeping, Compensation, Leave Management, Worker's Compensation, and Employee Relations. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A.
(Open Ended Question)
* Please describe your experience preparing documentation, HR Policy and Procedure development, and memorandums to executive management. Please indicate in your response the specific position(s) on your application where you obtained this experience and how many years of experience you have.
(Open Ended Question)


Optional & Required Documents

Required Documents Resume Cover Letter Optional Documents

• 

• City of Austin

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