Program Coordinator - Legislative

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus three (3) years of experience in a field related to the job.
• Experience may substitute for education up to a maximum of four (4) years.

Licenses or Certifications:

• None.

Notes to Applicants

Position Overview:
This position reports to Austin Water’s Chief Administrative Officer and is part of the Director’s Office team. Primary functions are serving as the staff liaison to the Water and Wastewater Commission and managing the City Council agenda process for Austin Water. Other duties include supporting Austin Water’s responses to public information requests and coordinating responses to Council and Commissioner inquiries. Special projects and other duties may be assigned such as workflow process improvements and seasonal state legislative session support.

Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

When completing the City of Austin employment application:

• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered.
• A resume is required but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers.
• A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.

If you are selected to interview:
Your skill level in some of the competency areas for this job - specifically Business Writing and Clerical Proofreading - will be assessed through skills testing with a required minimum passing score of 70%.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and proof of your professional licenses or certifications.
• If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.

Secondary Employment:

• All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.
• Austin Water must review all secondary employment.
• Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment.

Travel:
If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises.
Pay Range
$24.89 - $29.18
Hours
8:00 a.m. - 5:00 p.m.
Monday-Friday, and evening hours to attend advisory board meetings, at least once per month and as needed.
Job Close Date 11/04/2024 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Waller Creek Center, 625 E. 10th St. Austin, TX 78701 Preferred Qualifications
Preferred Experience:

• Strong administrator and coordinator who is highly organized and attentive to detail
• Ability to gather information and respond quickly to short notice deadlines
• Experience with document workflow systems and improving workflows
• Strong verbal and written communication skills, including public speaking experience
• Experience working with executives, elected official offices and government advisory bodies
• Familiarity with the Texas (or other state) Open Meetings Act and knowledge of legislative processes
• Ability to attend evening meetings and travel to other City of Austin locations

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Develop and implement a variety of programs, projects and activities. Coordinate with existing organizations to address community economic or social service needs. Conduct needs assessments and meets with community residents, leaders and community groups to identify needs and available resources. Collaborate with other organizations to plan and develop programs and activities or improve coordination of existing services. Research funding sources, develop short and long range plans, and compile informational reports. Serve as City representative before community groups, businesses and/or the media. Recruit, train, and supervise volunteers. Assists in the development and monitoring of project and/or program budgets Assists in the development of short/long range plans Assists in the development and implementation of operating policies and Procedures Ensures compliance with city and other regulatory agency requirements and policies

Responsibilities- Supervision and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of applicable processes, techniques, and methods.
• Knowledge of city practice, policy, and procedures.
• Skill in handling conflict and uncertain situations.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Skill in conducting presentations on behalf of a public entity.
• Ability to establish and maintain effective communication and working relationships with city employees and the public.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to train others.

Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for this job are graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus three (3) years of experience in a field related to the job. Experience may substitute for education up to a maximum of four (4) years. Do you meet these qualifications?

• Yes
• No

* Are you able to attend evening meetings?

• Yes
• No

* How many years of experience do you have working in a high-volume, fast-paced, administrative environment with short deadlines, while maintaining attention to detail and accuracy?

• None
• Less than 1 year
• 1 - 2 years
• 3 - 4 years
• More than 5 years

* How many years of experience do you have working with the Texas Open Meetings Act and working with governmental legislative processes and public advisory groups?

• None
• Less than 1 year
• 1 - 2 years
• 3 - 4 years
• More than 5 years

* How many years of experience do you have working in a politically sensitive environment with elected officials, stakeholder groups, and/or public advisory boards and commissions?

• None
• Less than 1 year
• 1 - 2 years
• 3 - 4 years
• More than 5 years

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* Will you now or in the future require employer sponsorship for a work-related visa (e.g. H1B or other similar visa)?

• Yes
• No

* Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee’s full name.
(Open Ended Question)


Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents

• 

• City of Austin

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