Senior Administrative Assistant - Probate Court

Job Location: Missouri Circuit Courts

Why you'll love this position:

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

We are recruiting to fill a Senior Administrative Assistant position to perform highly responsible executive secretarial work involving complex work methods in one of the largest judicial circuits within the Missouri State Court System. Work involves serving as secretary to a circuit clerk, probate judge, or probate commissioner in one of the largest courts. Supervision is received through personal conferences, general observation of work in progress and the review of completed work. An employee of this class performs responsible duties requiring discretion and judgment in making working decisions and has a higher level of delegated secretarial responsibility such as maintaining circuit court dockets, coordinating secretarial workload, handling sensitive judicial and administrative matters for compliance with established policies and procedures.

General Duties:

Perform technical clerical work as administrative assistant for the Probate Commissioner will include but not limited to: provide clerical support by screening callers and visitors, answering questions of attorneys, paralegals and public or directing calls to the applicable probate staff, scheduling appointments, preparation of correspondence, memos, orders and judgments as directed by the Probate Commissioner. The clerk will schedule hearings, enter all associated docket codes, oversee the Commissioner’s dockets, serve in the courtroom by operating sound recording equipment as well as training other staff to do so, administer oath to witnesses and jurors, maintain judicial calendars, initiate all trust matters, prepare all summons for trust matters, add costs and schedule payouts, split adversarial matters and create subsequent files, review set and process heirship cases, assist and train coordinating Probate division clerks and perform other duties as assigned.

• Serves as secretary to a circuit clerk; probate judge, or probate commissioner; makes administrative decisions within designated areas; screens callers and visitors and refers matters to appropriate staff.
• Prepares information and answers questions in order to relieve superior of administrative and technical procedures; maintains schedule of appointments.
• Takes dictation, transcribes and types letters, orders; opinions and other legal dictation and correspondence; may compose orders of routine nature.

Minimum Qualifications

Graduation from high school, and four years secretarial or general clerical experience.

Additional experience above the minimum stated may be substituted on a year for year basis for the required education.

Preferred Qualifications

• Thorough knowledge of secretarial practices and procedures.
• Thorough knowledge of business English, spelling, punctuation and arithmetic.
• Thorough knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck.

• 

• State of Missouri

Show more