Administrative Support Assistant - Fleet

Job Location: This position will be located at the Harry S Truman State Office Building 301 W High St Jefferson City, MO 65101.

Why you’ll love this position:

Looking to join an amazing team? Look no further, the Office of Administration - Division of General Services is hiring! The State Fleet Management Program is seeking an Administrative Assistant. This person will coordinate fleet reservations with agencies and perform various duties assisting multiple State agencies. If you enjoy entering data, organizing, thinking outside of the box and have knowledge of SAMII, MissouriBUYS, and MS Office apply today!

What you’ll do:

• Assist customers in reserving OA Carpool vehicles.
• Schedule maintenance and repair for Office of Administration vehicles
• Monitor the Fleet Management and OA Carpool email inboxes and respond to emails.
• Oversee the WEX fuel account for OA General Services and replace cards as needed.
• Ensure that data for OA General Services vehicles is maintained accurately in the State Fleet Information System
• Independently execute weekly and monthly reports and save in folder.
• Process and distribute monthly OA Carpool invoices for State agencies.
• Create receivable credit memo and/or receivable invoice as needed.
• Process invoice payments through SAMII and MissouriBUYS.
• Process vehicle credit closing reports from Surplus Property
• Assist with identifying vehicles for replacement according to age/miles and initiate vehicle purchase process with accordance to State Vehicle Policy, which consists of requesting purchase preapproval, buying a vehicle, placing vehicle into service, paying for vehicle, and surplusing a vehicle.
• Assist OA Carpool Manager and State Fleet Manager as directed with agency customers and fleet management accounting processes.
• On occasion, assist OA Carpool customers after scheduled work hours.
• Perform other related work as assigned.

All you need for success:

Minimum Qualifications

• One year or more of experience in office support work; possession of a high school diploma or proof of high school equivalency
• Excellent time management skills
• Attention to detail.
• Excellent telephone and customer service skills

Preferred Knowledge, Skills, and Abilities

• Ability to learn new tasks quickly.
• Willingness to work in a fast-paced environment with short deadlines.
• Great organization skills
• Work independently with minimal supervision

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position.

More reasons to love this job

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

If you have questions about this position, please contact:

recruiter@oa.mo.gov

The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

• 

• State of Missouri

Show more