RECREATION: Intern - Events & Marketing

Description

Recreation Intern - Spring 2024 Semester (Seasonal)

Job Code: 9018

Seasonal non-benefited employees are limited to working no more than six (6) consecutive months and no more than 900 hours in a fiscal year (July 1-June 30).

The City of Sunnyvale Department of Library and Recreation Services is seeking an intern for the spring semester to assist in the following work unit: 1) Admin, Marketing & Events The intern will have a special project within the Hands on the Arts Festival that will be their main assignment as well as assist the work unit with other programs, activities or projects. Note: This internship does not qualify for a Recreation Therapy internship.

Supervision Received and Exercised Receives general direction from the Recreation Services Coordinator 2 in the Department of Library and Recreation Services. This position may act as a lead with community members.
Hours: Minimum of 480 hours over 13-14 weeks with an option to continue up to 500 hours. The selected candidate for each SPRING season will work under the supervision on weekdays between the hours of 8:30 a.m. to 5:30 p.m. with at least a 30-min unpaid lunch break. In addition, some evening/weekend hours are required for special events, special assignments, programs, classes or activities.

Essential Job Functions

(May include, but are not limited to, the following):

All units:

• Learns to follow all City standards related to branding and writing (Associated Press style), or as otherwise directed, and meet deadlines
• Represents the division at community outreach events (such as job or event fairs, special events, etc.) by promoting recreation services and programs
• Surveys public to ensure program quality and benchmark community needs
• Research similar programs and events in the Bay Area and beyond and suggests best practices
• Performs a wide variety of task such as writing program descriptions, proofreading/editing marketing content, flyer design, taking photos or selecting imagery to be used in marketing campaigns
• Attends unit or division trainings or meetings as appropriate
• Assists the Recreation Services Division with additional duties as assigned that may include working some nights and weekends

Marketing & Event Unit:

• Creates marketing material to promote the Recreation Services recreation and social services programs successfully
• Assists with logistics for special events, including communicating with committee staff members, volunteers, vendors, artists and performers; ordering and organizing supplies and attending planning meetings and discussions
• Tracks and keep record of Hands on the Arts Festival supply purchases
• Attends outreach/recruitment events to promote upcoming classes, activities, special events and part-time job opportunities
• Implements Special Events, including greeting the public and answering questions; helping with set-up and clean-up; and supporting vendors, partners, artists and performers by addressing equipment, technical, and other needs
• Researches recreation activity and facility rental trends
• Assists in taking photographs of current programs to provide updated photos for marketing purposes

Professional Development Opportunities:

• Develop experience in program/special event planning and production
• Apply internet research skills and gain experience in marketing
• Improve writing skills through a variety of communication mediums (formal and informal correspondence and marketing materials)
• Gain experience in program planning, marketing programs and activities and implementing ideas into action
• Gain exposure and experience in program planning in arts, sports, aquatics, youth, teens and older adult recreation
• Expand professional network in producing classes, activities, events and/or programs

WORKING CONDITIONS
Position is required to work in-person on the Community Center campus and may not work from home. Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination when using a computer keyboard. Additionally, the position requires near and far vision when reading and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, carry and push tools, equipment and supplies weighing up to 50 pounds is also required. The job duties may expose the employee to the outdoors, which may include exposure to fumes, dust, allergens and air contaminants. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Minimum Qualifications

Education and Experience
The minimum qualifications for education and experience can be met in the following way:

• Currently enrolled in an undergraduate or graduate program with a major in Recreation, Parks, Tourism, Hospitality, Marketing/Communications, Visual Arts, Performing Arts, Theater Arts, Education, Kinesiology, Public Administration or a closely related field.
• Courses or work/volunteer experience in recreation, parks, tourism, marketing, event planning, visual or performing arts, visual arts, theater, pottery, sports, kinesiology, aquatics, older adults or a related field

Ability to:

• Follow general instructions, directions and procedures while working effectually with attention to detail
• Process information and data in a relevant manner to reach reasonable conclusions and make practical decisions
• Demonstrate flexibility of style relative to specific job assignments, working environments, shift schedules and hours
• Work effectively with others, as a contributing group or team member on multiple assignments
• Communicate with high proficiency in both written and spoken English
• Prioritizing assignments and workload appropriately and responding to multiple deadlines
• Use independent reasoning to solve programs of moderate complexity
• Establish and maintain effective professional work relationships with a variety of people, including City staff, volunteers, the public and artists/performers
• Perform the essential functions of this position
• Internet research skills, including social media and networking sites
• Learn Associated Press writing style
• Creatively solve problems as they arise

Knowledge of:

• Art, culture, theater, sports, aquatics, older adults programming and/or special event production in a recreation setting
• Computer programs utilized in program planning; specifically, Microsoft Publisher, Word and Excel (Adobe Creative Suite is a plus)
• Dynamics of development of social media sites
• Basic principles of graphic design

Licenses/ Certificates:
Possession at time of hire and continued maintenance of a valid California Class C driver's license and a safe driving record.

Application and Selection Process

APPLICATION PROCESS
If you are interested in this opportunity, please submit your City of Sunnyvale employment application, the required supplemental questions, enrollment/course verification (copy of transcripts or class listing), Cover Letter, and Resume to the Department of Human Resources.

City application forms, completed in full, are required. Candidates are asked to fully describe any training, education, experience or skills relevant to this position. Electronic applications may be submitted on-line through the City's employment page at Sunnyvale.ca.gov, Search: Jobs. Late or incomplete applications will not be accepted.

SELECTION PROCESS
Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job-related skills, experience and education. Individuals with the best match to the position will be invited to participate in an interview.

Applications are reviewed on an ongoing basis and information regarding next steps in the recruitment process will be sent via email. Please check your email regularly for status updates . You may contact Faye Brand, HR Technician at: fbrand@sunnyvale.ca.gov or 408-730-3015 for recruitment updates.

A valid California Class C driver's licenseand a safe driving record is required for this position at the time of appointment. Should you move forward to be hired for this position, you will be required to turn in a current copy of your DMV driving record.

Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

ADDITIONAL INFORMATION
For more information regarding this internship, please contact Jessica Truong by email to: jtruong@sunnyvale.ca.gov . For information relating to the application process contact Faye Brand, Human Resources Technician at (408) 730-3015 or email: fbrand@sunnyvale.ca.gov.

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), religious creed, color, sex (includes gender, gender identity, gender expression, transgender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnicity, national origin, ancestry, citizenship status, military and veteran status, marital status, family relationship, age, medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.

No City benefits are offered with this Temporary Position.

Closing Date/Time: Continuous

• 

• City of Sunnyvale

• 408-730-3017

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