Administrative Secretary to City Council

Full-time position available with the Office of Mayor and Council, Office of City Council located at 414 East 12th Street
Salary Range: $4,619-$6,928/month
Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m.
Application Deadline Date: October 23, 2024


Responsibilities

• Provides administrative assistance to Councilmembers, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepares and maintains official documents, agendas, and minutes for City Council meetings.
• Assists in the preparation of reports, presentations, and other materials for public meetings.
• Collaborates with Councilmembers on special projects that may include policy research, program development, program evaluations, and strategic initiatives.
• Conducts thorough research on various policy issues, compiling data and drafting reports as needed.
• Supports the development and implementation of community engagement initiatives and outreach programs.
• Serves as point of contact for constituents, addressing inquiries, concerns, and requests in a timely and professional manner.
• Maintains accurate records of constituent interactions and follow up on outstanding issues.
• Assists in the development and distribution of newsletters, press releases, and social media content to keep the public informed about City Council activities and initiatives.
• Organizes and facilitates community meetings, forums, and events to encourage public participation and gather feedback on policy matters.
• Collaborates with local organizations and stakeholders to promote community engagement efforts and enhance public understanding of City Council initiatives.
• Assists with the preparation and management of the City Council budget and ensure compliance with financial policies.
• Maintains an organized filing system for all correspondence, reports, and documentation related to Council activities.

Qualifications

REQUIRES high school graduation, including or supplemented by courses in office administration, and 5 years increasingly responsible experience performing secretarial and/or office management work.


Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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• City of Kansas City

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