Procurement Technician

Multiple vacancies with the General Services Agency in Visalia. This recruitment will establish an employment list to fill current and future vacancies. The anticipated life of the employment list is six months.

Positions are located in Visalia

Work Schedule: Monday - Thursday 8:00 am - 5 :30 pm, Friday 8:00 am - 12:00 pm

Position is responsible to perform a wide variety of general purchasing clerical duties including examine, prepare, and process legal documents relating to the procurement of a variety of services, supplies, materials and equipment and to provide responsible office assistance in the Purchasing Division.

Typical Duties

Review, approve, and process purchase requisitions and other procurement documents within monetary authority limits, for accuracy, appropriate supportive documentation and compliance with State Procurement Code, County Ordinance Code and other legal requirements; assist with providing maintenance, data entry, and enhancements for an automated procurement and contract tracking system, vendor database files, and other related automated or manual files; review, prepare and process all procurement documents for distribution, scanning, or indexing; Prepare Notice of Completion Records for recordation with Clerk Recorder; examine various service and material agreements for accuracy and completeness to determine their acceptability for processing; cite State and County laws, rules, regulations and policies which provide the basis for the acceptance or rejection of documents received; assist in the preparation of bid specifications and recaps; interview and correspond with vendors and representatives regarding products, complaints, shipping, and delivery problems; prepare and review various service and materials agreement folders, forms and supplemental documents; confer with department heads and representatives regarding purchasing needs and specifications; keep informed of market conditions, trends and products; advise departments and the public regarding sale procedures of surplus property; consult with County Auditor concerning budget expenditures procedures to respond to inquiring department; perform computations on bid prices such as extensions, discounts, totals, and quantities; maintain files and records; prepare reports and correspondence; type/keyboard, proofread, and process a variety of documents including general correspondence, memos, forms, and statistical charts from rough drafts (handwritten, typed or computer) or verbal instructions; send surveys and update notifications for service and product contracts and compose reports; act as a receptionist, answer telephone calls and wait on the public, giving information on department policies and procedures as required; perform a variety of supportive office functions including receive, sort and distribute incoming and outgoing correspondence; order, store and distribute office supplies; plan and complete work according to schedules and suggest minor changes in procedures to improve processes; perform routine office equipment checks to determine cause of problem and report needed repairs; undertake and complete a variety of office assistance projects requiring independent judgment, and initiative. Essential job duties may be assigned that are not listed above but are relative to this job classification.

Minimum Qualifications

MINIMUM QUALIFICATIONS

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.

Education: Equivalent to the completion of two (2) years of college with a major coursework in public, or business administration, economics, accounting, or a closely related field.

Experience: One (1) year of progressively responsible experience in a general office or purchasing setting involving clerical support, documentation and review, customer service and record keeping.

Knowledge of : Math sufficient to review purchase orders and invoices for accuracy, office procedures and recordkeeping methods, purchasing procedures and terminology and electronic office systems.

Skill/Ability to : Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers; operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment; read and understand information provided in such items as contract laws and materials specification; write clearly using correct grammar, spelling and punctuation sufficient to prepare correspondence, materials descriptions, and drafts of contracts; courteously, patiently, and tactfully obtain and evaluate information received in communicating with vendors, County departments, and the public; evaluate and analyze information to formulate recommendations; give and follow verbal and written instructions; file alphabetically and numerically; maintain records; retain and recall information; proofread for accuracy; Establish and maintain effective working relationships with vendors, departments, agencies, and the public and adjust to changes in workload and deadlines, and work under pressure of meeting deadlines.

License or Certificate : Possession of, or ability to obtain an appropriate, valid California driver's license.

DESIRABLE EMPLOYMENT STANDARDS

Knowledge of: Contract laws and the preparation of contracts to meet County requirements; County departmental functions and their material and service needs.

Skill/Ability to : Assign and review the work of support and technical staff.

Additional Information

Conditions of Employment:

• Possession of, or ability to obtain, an appropriate, valid California driver's license.
• Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions.
• An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions.
• Some job classes may also require a physical exam.

College Cost Reduction Access Act : This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Bargaining Unit 3

The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.

Benefit Amount: An annualbenefit amountis provided and may be applied towards health insurance premiums (medical, dental, vision and life).This benefit is pro-rated and paid on a pay period basis (24 pay periods).

Health Insurance: A choice of PPO and HMOmedical plans which include PPOand HMO dental plans andinclude dentalandvision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, andVision Services Plan (VSP).

Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.

Paid Holiday Leave: 12 set days and 1 personal holiday.

Vacation Accrual:
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11+ years of service)
Limit of 300 hours.

Sick Leave Accrual: 12 days per year with unlimited accumulation, 50 hours of which may be used toward family sick leave.

Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company.

Disability Insurance: Employees are covered by State Disability Insurance. The premium is paid by the employee.

Deferred Compensation: A voluntary deferred compensation plan is available.

To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/

The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.

Closing Date/Time: 10/24/2024 11:59 PM Pacific

• 

• County of Tulare - HR&D

• 559-636-4900

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