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Job Description
CAREER DESCRIPTION
MAINTENANCE OPERATIONS MANAGER
(OPERATIONS AND MAINTENANCE ADMINISTRATOR)
SALARY INFORMATION
Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.
This position is scheduled to receive salary range increases on the following date:
Effective June 27, 2025 - 4.00% increase
OPEN TO THE PUBLIC
This recruitment is being held to establish an open eligible list to fill current and future Operations and Maintenance Administrator positions within OC Public Works. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.
DEADLINE TO APPLY
Qualified applicants are encouraged to apply immediately, as the recruitment will close on
Monday, October 28, 2024 , at 11:59 PM (PT)
OC PUBLIC WORKS
OC Public Works (OCPW) provides services on a regional basis to unincorporated areas, to cities, and to other County agencies and departments. The primary mission of the department is to protect and enrich the community through the sustainable delivery of projects and services. OCPW’s guiding principles are safety, integrity, quality, teamwork, and adaptability.
OCPW is a unique County department comprised of eleven (11) service areas: Administrative Services, Agricultural Commissioner/Sealer of Weights & Measures; OC Construction; OC Development Services; OC Environmental Resources; OC Fleet Services; OC Facilities Design & Construction; OC Facilities Maintenance; OC Infrastructure Programs; OC Operations & Maintenance; and OC Survey.
For more information on OC Public Works click here .
For more information on the County of Orange click here .
THE OPPORTUNITY
The Maintenance Operations Manager position is essential for overseeing and optimizing maintenance capacity contracts that support internal trade shops. This role is responsible for the administration of maintenance capacity contracts, ensuring that they align with organizational goals and compliance standards. Additionally, the Maintenance Operations Manager will oversee shop planning staff, coordinate their activities, and ensure that planning processes are streamlined and efficient. This position will also serve as the designated safety representative for the area, ensuring that all safety protocols are followed and that a culture of safety is maintained across all operations. Furthermore, the incumbent will oversee the administration of the Computerized Maintenance Management System (CMMS), ensuring that Preventive Maintenance (PM) standards are upheld, asset data is accurately collected, and capital replacement schedules are effectively managed.
The job duties include but are not limited to:- Contract Management:
- Oversee the negotiation, implementation, and management of maintenance capacity contracts
- Ensure compliance with contractual obligations and performance metrics
- Evaluate vendor performance and manage relationships with third-party contractors
- Collaborate with Procurement and Administrative Services departments to complete Agenda Staff Reports (ASR) documents & requirements as needed
- Collaborate with Vendors and Procurement to review & resolve contract billing issues
- Lead the development, implementation, and ongoing management of the CMMS
- Ensure that the system accurately captures maintenance activities, work orders, and asset inventory management
- Analyze data from the CMMS to identify trends and areas for improvement in maintenance processes
- Coordinate with shop planners to develop and optimize maintenance schedules
- Prioritize work orders based on urgency, resource availability, and operational impact
- Implement processes to ensure effective communication between maintenance teams and other departments
- Lead maintenance projects using internal and/or external resources
- Ensure that all maintenance activities comply with regulatory requirements and industry standards
- Promote safety best practices within the maintenance department
The ideal candidate will possess one (1) or more years of experience in contracts administration and supervising a team of maintenance and/or administrative staff. Also, a background in safety and project management is highly desirable.
In addition, the ideal candidate will demonstrate extensive knowledge and experience in the following core competencies:
Technical Experience & Knowledge- Demonstrates a broad knowledge of the methods, materials, and equipment used in the maintenance and repair of County commercial facilities
- Ability to implement modern methods of public and business administration including organization, fiscal management, budgetary preparation and control along with personnel management
- Demonstrates a broad knowledge of the methods, processes, and systems used in the management of County contracts
- Ability to use County software platforms such as C ountywide A ccounting and P ersonnel S ystem (CAPS+) and Expediter
- Highly proficient in Microsoft Office applications such as Excel, Word, Outlook, and PowerPoint
- Principles and practices of coordinating operations and maintenance services such as maintenance shop management, facilities maintenance, parks maintenance, fleet and equipment maintenance & management; infrastructure maintenance; and parking operations
- Principles and practices of facility management and planning
- Principles and practices of safety and emergency planning
- Applicable federal, state, and local laws, codes, and regulations
- Modern office technology and operational specific business systems, equipment, and applications relevant to the area of assignment
- Ability to identify section needs, develop, and design objectives, align resources, and implement strategies to achieve measurable results
- Ability to develop effective teams that exercise collaboration and customer focus
- Ability to make decisions in a fair and consistent manner that fosters a supportive working environment that reflects the agency's values
- Demonstrates experience managing and/or supervising support functions in a public works organization, preferably in facilities operations which includes utility/energy plant maintenance, facilities maintenance and repair services, and capital and maintenance project management services.
- Ability to set project goals and objectives aligned with departmental and/or County priorities
- Demonstrates cost consciousness and conserving of resources
- Ability to assign work to project team members, establish expectations, and monitor activities
Communication- Ability to communicate professionally with a wide range of stakeholders, including executive management, county employees, tradespeople, contractors, vendors and the public
- Communicate technical and complex information in a clear and concise manner to a wide variety of audiences
- Ability to facilitate inter-agency process improvement initiatives and development of work relationships across County agencies
MINIMUM QUALIFICATIONS
Click here to view the complete list of minimum qualifications for the Operations and Maintenance Administrator classification .
NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.) .
RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all applications to identify qualified applications. After the screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition.
Structured Oral Interview | SOI (Weighted 100%)
Applicants will be interviewed and rated by a qualification appraisal panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job.
Based on the Department's needs, the selection procedures listed above may be modified. Candidates will be notified of any changes in the selection procedure.
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.
ADDITIONAL INFORMATION
PLEASE SEE BELOW FOR IMPORTANT INFORMATION REGARDING COVID-19 RELATED REQUIREMENTS
Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details.
EMAIL NOTIFICATION
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com .
FREQUENTLY ASKED QUESTIONS:
Click here f or additional Frequently Asked Questions.
Questions? For specific information pertaining to this recruitment, contact Rose Nguyen at 714-667-9699 or by email at Rose.Nguyen@ocpw.ocgov.com .
EEO INFORMATION
Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.
Administrative Management *
In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as:- Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
http://www.ocers.org/active-member-information . - Paid Leave: Twelve holidays per year plus sick and vacation time
- Health & Dependent Care Reimbursement Accounts
- Dental Insurance: County pays 100% of employee and dependent premiums
- Paid Life Insurance: $100,000 life insurance policy
- Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy
- Paid Short & Long Term Disability insurance programs
- 457 Defined Contribution Program
*Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans.
Click here for information about benefits offered to County of Orange employees.
Closing Date/Time: 10/28/2024 11:59 PM Pacific - Contract Management:
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ABOUT THE COMPANY
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County of Orange
Show moreDiscover a Fulfilling Career at the County of Orange
With a population of over 3 million residents and 34 cities, Orange County is a thriving community known for its beautiful beaches, diverse culture, and strong economy. As the third-largest employer in the county, the County of Orange offers over 18,000 employees the opportunity to make a difference in their community and build a fulfilling career in public service.
As a County of Orange employee, you will have the chance to work in a variety of departments, each providing vital services to our community. From law enforcement and healthcare to public works and environmental protection, there is a wide range of career paths to explore. And with opportunities for advancement and professional growth, you can build a long and rewarding career with us.
As a top employer in the region, the County of Orange is committed to providing our employees with excellent benefits, including a competitive salary, flexible work schedules, and outstanding healthcare coverage. We also offer opportunities for career development and training, ensuring that our employees have the skills and knowledge they need to succeed.
Whether you're just starting your career or looking for a new challenge, the County of Orange is a great place to work. With a supportive and collaborative work environment, a commitment to excellence, and opportunities for growth and advancement, we invite you to join our team and make a difference in your community.
Community Impact:
Working for the County of Orange means you will have the opportunity to make a meaningful impact in your community. Whether you're providing critical services to residents, protecting the environment, or maintaining public safety, your work will make a difference in the lives of those around you.
Employee Wellness:
At the County of Orange, we prioritize our employees' well-being. We offer telecommuting options, generous health benefits, and wellness programs to promote work-life balance. We believe that by taking care of our employee’s health and well-being, we can help them excel in their careers while still enjoying their personal lives and taking care of their families.
Innovation:
The County of Orange is committed to embracing new technologies and innovative approaches to service delivery. We encourage our employees to think creatively and find ways to improve our processes and systems. If you're someone who loves to problem-solve and think outside the box, you'll find a supportive and dynamic environment here.
Collaboration:
Collaboration is key to our success at the County of Orange. We value teamwork, communication, and mutual support, and we work together across departments and functions to achieve our goals. If you're someone who enjoys collaborating with others and building strong relationships, you'll find a welcoming and inclusive community here.
Equality:
At the County of Orange, we are committed to creating a diverse and inclusive workplace where all employees feel valued and respected. Our Equity Policy reflects this commitment and guides our efforts to promote equity, diversity, and inclusion in everything we do.
Career Advancement:
The County of Orange is dedicated to helping our employees grow and advance in their careers. We offer a variety of training and development opportunities to help our employees reach their full potential. If you're looking for a place to build a long and fulfilling career, the County of Orange is an excellent choice.
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