Human Resources Advisor

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university in related field, plus three (3) years of HR experience.
• One (1) additional year of experience may substitute for the education up to the maximum of four (4) years.

Licenses and Certifications Required:

• None.

Notes to Applicants

Application Instructions:

• A detailed and complete job application is REQUIRED and helps us evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE employment history regarding any relevant experience that you would like for us to consider. This information will also be used to determine base pay in the event that you are selected for this position. NOTE : A cover letter and/or resume will NOT be used to substitute for an incomplete job application.
• Please understand that your job application, cover letter, and resume will be used to measure or assess your written communication skills, including grammar, punctuation, and spelling, in helping us screen applications and determine candidates to be interviewed.
• Candidates who progress from the phone interview will be required to complete two (2) assessments; one to measure writing skills and the other to measure oral/presentation skills.

Additional Information:

• TRAVEL : If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
• All new employees are required to attend City of Austin and Austin Public Library training as scheduled and should arrange their outside schedules to accommodate such training.
• Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information.
• This posting may be used to fill additional vacancies of the same job title that may become vacant. The additional vacancies may include a difference in work location, workweek hours, and schedule. Filling additional vacancies from this posting is based on the business needs of the department.

IF YOU ARE SELECTED AS A TOP CANDIDATE :

• Verification of the minimum qualifications (Graduation with a bachelor’s degree from an accredited college or university in related field, plus three (3) years of HR experience) will be required. You must provide proof of education from an accredited organization/institute.

VETERAN :

• Veteran candidates will be required to provide a copy of their DD-214.

The Austin Public Library reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs.
Pay Range
$30.70 - $38.37 per hour

Hours
Monday - Friday
9:00 a.m. - 6:00 p.m.

Note: Hours may vary based on operational or business needs; evenings and weekends may be required on occasion.
Job Close Date 10/17/2024 Type of Posting External Department Austin Public Library Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 710 W. Cesar Chavez St., 78701 Preferred Qualifications
Preferred Experience:

• Experience leading full-cycle recruitment using an Applicant Tracking System ( ATS ) to create job postings, screen applications, and select qualified candidates for interviews.
• Experience reviewing, weighing, and analyzing data to establish base pay.
• Experience using a Human Resources Information System ( HRIS ) to input, update, review, and analyze employee and organizational data.
• Experience providing training, consultation, and guidance to hiring managers on strategies regarding diversity and inclusion.
• Experience developing and delivering workplace training on human resources-related topics to employees at all levels and to large groups.
• Demonstrated organizational development and change management skills, highly capable of working with different leadership styles, diverse and/or complex organizational issues and structures.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• PHR , SPHR , SHRM -CP, or SHRM - SCP certification preferred, or the ability to obtain within 6 months of employment.
• Ability to travel to more than one work location.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Assists HR management in planning, designing, developing, implementing, and evaluating major HR programs. Serves as subject matter expert in providing advice and counsel to management and employee groups on a broad range of HR issues and with applicable regulations, programs, policies, and procedures. Implements HR programs, procedures, processes, and strategies. Recommends enhancements to improve policies, procedures, operational efficiency, and service quality; and monitors implementation of agreed upon actions until the problem has been resolved. Advises and influences management in making sound HR-related decisions. Identifies, analyzes, and recommends solutions for various HR problems using morale indicators and other personnel measurements, such as, but not limited to, surveys, turnover, and grievances; and presents recommendations for corrective action programs when needed. Provides training to managers and supervisors on HR topics and procedures. Researches, gathers, analyzes, and evaluates data and information; monitors program trends; reviews and performs quality checks of program-related data; and develops and maintains management reporting to support decision making and policy development. Monitors and maintains system data, files, records, and reporting; transmits program data files to vendors; develops, monitors, and implements information tracking systems.

Responsibilities - Supervisor and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of Federal, State, and Local laws and ordinances governing personnel activities.
• Knowledge of City practices, policies, and procedures.
• Knowledge of practices of HR program administration and management.
• Knowledge of customer service principles.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to handle hostility, conflict, and uncertain situations.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to train others.
• Ability to develop and maintain knowledge in assigned specialized HR areas.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with other City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation with a Bachelor’s degree from an accredited college or university in related field, plus three (3) years of HR experience. One (1) additional year of experience may substitute for the education up to the maximum of four (4) years. Do you meet these qualifications?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Describe your level of experience administering the full-cycle recruitment process, including developing recruitment plans, creating job postings, developing interview questions, reviewing applications, facilitating interviews, conducting reference checks/verifying credentials and processing new hire paperwork.

• No experience or knowledge
• No experience, but have knowledge or training
• Limited knowledge and experience (up to 2 years)
• Working knowledge and experience (2-5 years)
• Advanced knowledge and experience (5+ years)

* Please describe your experience in leadership development, which includes coaching and mentoring supervisors and managers in the field of Human Resources.

• No experience
• 0 - 3 years
• 3 - 6 years
• 6+ years

* How would you describe your knowledge and experience advising management on such federal laws as FMLA, ADA, Title VII, ADEA, USERRA and FLSA?

• No Experience or knowledge.
• No Experience, but have knowledge or training.
• Limited knowledge and experience (0-2 years).
• Working knowledge and experience (2-5 years).
• Advanced knowledge and experience (5+ years).

* Do you have experience developing and presenting human resources training to managers and supervisors?

• Yes
• No

* Describe your experience in presenting information, developing educational programs or conducting training sessions. This may include “in-person” training, webinars, or computer-based training programs.
(Open Ended Question)
* Provide a listing and description of professional and/or leadership development training courses you have facilitated.
(Open Ended Question)
* Please describe your experience with Human Resources Information Systems (HRIS).
(Open Ended Question)
* Describe your experience reviewing, weighing , and analyzing data to establish base pay.
(Open Ended Question)
* Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook?

• No experience
• Basic: create/edit simple documents, spreadsheets, & emails
• Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields
• Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another

* Which Microsoft Office Suite products are you proficient in using?
(Open Ended Question)
* Although the basic work schedule for this position is days, there will be times when you will be required to work evenings and weekends to accommodate the business needs of the organization. Can you work a varied schedule as needed?

• Yes
• No

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* My job application is detailed and complete, and I understand that if I am selected as the top candidate for this particular job, my salary will be determined based on the experience submitted on my job application.

• Yes
• No

Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents

• 

• City of Austin

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