Records Management Technician I/II

Overview

We are seeking a highly motivated, innovative, enthusiastic and inclusive staff member to join our Operations Division as a Records Management Technician!

The Records Management Technician primarily scans, inputs and indexes records and performs data entry.

The typical schedule for this position is Monday through Friday from 8am to 5pm. This is a hybrid position that allows working from home, and requires at least one day per week in the office. In office work will primarily be located at 1501 Blue Spruce drive, but could be located at any Human Service office location, as needed.

At Larimer County Department of Human Services, we strive to be responsive and provide timely resources in partnership with our community so individuals and families are healthy, supported, and safe. Join our team, apply today!

Please note, to be considered for this position, a cover letter must be attached to your application.

Responsibilities

Specifically this position:

• Receives departmental documentation for scanning production.
• Inputs documents into the imaging system by scanning and indexing departmental documents according to established imaging procedures.
• Performs data entry of a variety of index fields associated with each document class type.
• Ensures documents are clear and indexed properly by performing standard quality assurance and quality control processes for scanning and indexing.
• Maintains records of production activity by; document type, record series, and/or equipment readings.
• Assists with record retention standards and preparation of documents for imaging.
• Explains and assists departmental liaisons with preparation of necessary documentation to submit for an imaging project.
• Attends internal or divisional staff meetings as required.
• Enters cases into records management system and generates documentation as necessary.

To view the full job description, visit - https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Administrative_Specialist_I OR https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Administrative_Specialist_II

We are looking for a candidate that will:

• Have detailed and excellent organizational skills
• Manage multiple projects at once
• Take initiative and think independently
• Be able to get along with a range of personalities and people from various backgrounds
• Be able to learn new systems
• Be independent and have good judgment
• Recognize when to seek input/guidance and when to proceed independently
• Have strong communication skills

Qualifications

All candidates will be screened for the following required minimum qualifications. Any candidate who does not meet all of the qualifications listed as required will be eliminated from the process.

The Records Management Technician is hired as an Administrative Specialist. This position could be hired as an Administrative Specialist I or II depending on qualifications.

Administrative Specialist I

• Must be at least 18 years of age.
• One (1) year of experience in a directly related field or in the performance of similar office administrative duties and responsibilities required.

Administrative Specialist II

• Must be at least 18 years of age.
• One (1) year experience as an Administrative Specialist I or two (2) years of experience in a directly related field or in the performance of similar office administrative duties and responsibilities required.

Benefits

Larimer County offers the following for all Regular/Limited Term positions:

• Medical, Dental, and Vision Benefits
  
• FSA or HSA depending on medical plan
  
• Short and Long Term Disability
  
• Employee Assistance Program
  
• Basic Life/Accidental Death & Dismemberment
  
• Accident Insurance
  
• Critical Illness Insurance
  
• Retirement Plan 401(a) with employer match
  
• 457(b) Deferred Compensation
  
• Paid time off including vacation, sick, and holidays
  

To view information on Larimer County's Benefits, visit www.larimer.org/hr/benefits .

Supplemental Information

You will be required to have adequate internet access and space for remote work. Larimer County provides an annual remote work stipend to assist with equipment and office supply needs for remote workspaces.

You can’t be considered unless you apply! Underrepresented individuals may be less likely to apply for a job unless they believe they meet all requirements and can perform every job responsibility. We are most interested in finding the best candidate. We encourage you to think broadly about your background and skill set for the role and apply.

An offer of employment is contingent upon the successful completion of required pre-employment testing. Depending on the position, these checks may include, but are not limited to; reference checks, motor vehicle reports, employment verification, education verification, fingerprinting, criminal history information, physical, and a drug screening. As marijuana is an illegal substance under federal law, testing positive for marijuana (medical or otherwise) or any other substance for which the county tests, will result in the contingent offer of employment being revoked. Successful completion of the drug screen is defined as obtaining a negative result.

All application components must be submitted by 11:59 PM MT on the closing date listed.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.

For all temporary positions, sick leave and our Employee Assistance Program are available and other benefits may be available.

Larimer County offers the following for all Regular/Limited Term positions:

• Medical, Dental, and Vision Benefits.
• Flexible Spending Accounts / Health Savings Account
• Short and Long Term Disability.
• Employee Assistance Program
• Basic Life/Accidental Death & Dismemberment
• Accident Insurance
• Critical Illness Insurance
• Retirement Plan 401(a) with employer match.
• 457(b) Deferred Compensation.
• Paid time off including vacation, sick and holidays.

Click here to view information on Larimer County's Benefits.

Closing Date/Time: 10/25/2024 11:59 PM Mountain

• 

• Larimer County

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