Administrative Support Specialist (Two positions)

Summary

ABOUT THE DEPARTMENT:
Deschutes County Clerk's office is responsible for processing all real property transactions, plats, Commissioners' Journal documents and Board of Property Tax Appeal petitions for Deschutes County. The Clerk's office also issues marriage licenses, processes passport applications and oversees the county’s Archive/Records Center.

In addition, the office plans, coordinates and conducts all elections in Deschutes County. It ensures that elections are conducted according to statute and other related requirements. The office maintains safe, up-to-date and accurate voter rolls.

Deschutes County Clerk's office is a professional, knowledgeable and friendly team that takes pride in its work, providing excellent and timely service to customers while actively meeting change.

ABOUT THE COUNTY:

We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,250 employees provide County services in a number of departments, divisions, and offices.

Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.

We hope you’ll consider joining our talented team.

ABOUT THE JOB:
Deschutes County is accepting applications for an Administrative Support Specialist. This position is responsible for performing moderately complex duties associated with completing customer transactions, researching records, retrieving information, and providing general office assistance for the Deschutes County Clerk's Office. Incumbent will be responsible for recording real property records including indexing; accepting and processing marriage license applications; receiving and reviewing passport applications; processing accounts receivable and payable transactions in recording; reviewing and receiving intra-department records center requests and assisting departments with retention of records; supplying and billing departments for supplies; assisting with microfilm creation; providing election support, including but not limited to processing voter registrations; updating computer records; and assisting the public in accessing public records.

Key Responsibilities:

• Recording real property records including indexing.
• Accepting and processing marriage license applications.
• Receiving and reviewing passport applications.
• Processing accounts receivable and payable transactions in recording.
• Reviewing and receiving intra-department records center requests and assisting departments with retention of records.
• Supplying and billing departments for supplies.
• Assisting with microfilm creation.
• Providing election support, including but not limited to processing voter registrations.
• Updating computer records and assisting the public in accessing public records.

What You Will Bring:
Knowledge of or experience with:

• Clerical and office procedures and methods.
• Keyboarding, filing and retrieval, and record-keeping skills.
• Sufficient human relations skill to communicate standard information, to employ lines of inquiry, and to maintain harmony in a work setting.

Skill in:

• Entering data onto standardized formats using computerized data base programs.
• Searching documents from departmental records as well an external source.
• Performing basic arithmetic.
• Operating a variety of office equipment.

*This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position's scope and function.

Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status.

Review the full job description by clicking HERE.

Compensation

$4,366.86 to $5,851.99 per month for a 172.67 hour work month. Excellent County benefit package when eligible. This union-represented position is available immediately.
BENEFITS:
Our robust health plan is offered at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please click HERE for full benefit details.

Minimum Qualifications

• High school diploma or GED equivalent;
• AND four (4) years of administrative support experience;
• OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the essential functions of the job.

Preferred Qualifications :

• Real Estate law.
• Title Company experience such as Title Examination or Escrow.
• Law firm emphasizing in real property or corporate law.
• Banking or financial institution with emphasis in lending in real estate.
• Records management.

Necessary Special Requirements

The employment offer will be contingent upon pre-employment screening for criminal history and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). These screenings must be completed with satisfactory findings in order for a formal offer of employment to be extended.

Must have the ability to work in an office that is environmentally controlled; possess sufficient hand coordination to perform keyboarding and data entry; arm/hand movements to retrieve work materials and operate a variety of general office equipment. The position is frequently required to sit, walk, stoop, bend, reach, stand, grasp, talk, hear, see, lift and carry 10 pounds, and occasionally lift and occasionally carry up to 25 pounds.

Excellent County benefit package when eligible.
Deschutes Countyoffers eligible employeesa comprehensive healthcare package that covers medical, prescription, dental, and vision coverage at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents. Coverage becomes effective the first of the month following1month of employment. Included in the health care package is the Deschutes Onsite Clinic (DOC), which provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, DeschutesCounty provides a generous and comprehensive benefits program to eligible employees.

Employer paid benefit offerings include:

• Life Insurance for employee and dependents
• Accidental Death and Dismemberment Insurance
• Long-term Disability Insurance
• Employee Assistance Program
• Retirement Program through Oregon PERS
• Time Management Leave

Employee paid voluntary benefit offerings include:

• 125 Flexible Spending Program
• 457 Deferred Compensation Program
• Supplemental Life and Accident Insurance

To learn more about Deschutes County's generous benefit offerings, please visit www.deschutes.org/hr and click on Employee Benefits.

Closing Date/Time: 10/29/2024 11:59 PM Pacific

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• Deschutes County

• 541-388-6553

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