Administrative Assistant

Two full-time positions available with the Health Department, Healthy Homes Rental Inspection Program Division located at 2400 Troost Ave
Salary Range: $18.61-$29.39/hour
Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m.
Application Deadline Date: October 21, 2024


Responsibilities

• Assists walk-in and phone customers, including tracking sign-in sheets daily.
• Reviews submitted rental property applications, including accepting all required supporting documents and payments.
• Logs payments received, processes payments, provides receipts, and prepares deposits for fiscal office daily.
• Provides calculator slip to manager daily with the total amount of deposit.
• Enters housing complaints received daily into MyCivic city reporting system and internal Program database.
• Schedules inspections on public health specialist calendars.
• Prepares outgoing mail daily.
• Scans closed case files and uploads information into internal Program database.
• Maintains inventory of stationary forms and general storage rooms, including stocking shelves and alerting management to forms or supplies needed.
• Assists in preparation for meetings and training as requested.
• Retrieves files and makes copies for records requests.
• Follows up with incomplete applications received daily, including making phone calls, and checking for appropriate payments or supporting documents.
• Sends letters to operators or tenants as needed.
• Checks main program phone line voicemails and responds to customer concerns daily.
• Performs additional duties as assignment by management.

Qualifications

REQUIRES high school graduation and 3 years of increasingly responsible secretarial and/or clerical experience; OR an equivalent combination of qualifying education and experience.


Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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• City of Kansas City

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