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Job Description
CAREER DESCRIPTION
Service Contracts Specialist
(Staff Specialist)
In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following date:
Effective July 1, 2022 - 3.5% increase
THIS RECRUITMENT IS OPEN TO THE PUBLIC
The eligible list established through this recruitment will be used to fill a current Staff Specialist vacancy within OC Public Works. This recruitment may also be used to fill positions in similar and/or lower classifications within the series.
Deadline to Apply: Friday, October 18, 2024 at 11:59PM PST
OC PUBLIC WORKS
OC Public Works is a unique County department comprised of 10 service areas, each of which directly impacts the quality of life for Orange County residents and the private sector. OC Public Works provides services on a regional basis to unincorporated areas, cities, and other County agencies and departments. The primary mission is to protect and enrich Orange County communities through the sustainable delivery of projects and services.
Click here for more information about OC Public Works.
Click here for more information about The County of Orange .
THE OPPORTUNITY
OC Public Works has an excellent opportunity for a Service Contracts Specialist (Staff Specialist) in our Facilities & Maintenance service area. This position provides moderately complex administrative support for the Contracts section.
The Contracts section is responsible for obtaining, maintaining and monitoring all service contracts necessary for the maintenance and/or repair of County-owned facilities. The Staff Specialist supports this effort by reading and interpreting standard maintenance contract language, estimating the time required to perform standard building maintenance tasks, preparing inspection reports, records and other documents as required, evaluating adequacy of work performed by contractors with respect to quantity, quality and timing and determining whether work has been performed in accordance with contract requirements by inspecting buildings and grounds. The Staff Specialist may also interact with building managers for meetings, gathering feedback on contractor performance, and for other maintenance contract related business.
Further, the Staff Specialist is responsible for moderately complex administrative duties, including preparing, Request for Qualifications (RFQs), Request for Proposals (RFPs), Purchase Orders (POs), requisitions, scopes of work and contractual agreements and other duties as necessary to support business objectives.
DESIRABLE QUALIFICATIONS
The ideal candidate possesses at least 3 years of experience related to contracts, contract management, maintenance management and/or inspection, as well as moderately complex administrative tasks. A bachelor's degree, certificate and/or coursework in project management, business administration, public administration, building inspection, construction inspection or a related field is highly desirable.
In addition to the minimum qualifications, the ideal candidate will possess the following core competencies:
Technical Knowledge | Experience- Comprehensive knowledge of standard building maintenance activities such as custodial, landscaping, elevator maintenance, lighting maintenance and the costs and timelines required to complete them
- Knowledge and understanding of standard contract language
- Familiarity with maintenance management software and computerized maintenance management systems (CMMS)
- Thorough knowledge of and experience performing building and grounds inspections
- Experience with invoicing and cost estimating
- Experience in writing and logging inspection reports
- Ability to use Microsoft Office programs such as Word, Excel, and Outlook
- Ability to identify problems needing immediate attention and follow through on those problems.
- Ability to integrate new ideas and contemporary approaches into problem solving. Ability to use sound reasoning and logical judgment to arrive at conclusions and find alternative solutions to complex problems.
- Ability to research, evaluate, estimate, accurately interpret, and apply technical data and policy information.
- Ability to review cost estimates for completeness, accuracy, and conformance with policy. Ability to analyze and review contract specifications, invoices and other documents
- Ability to think logically and organize thoughts and work priorities to accomplish work efficiently.
- Ability to manage multiple projects and a willingness to make program modifications based on client preferences while keeping projects on schedule.
- Ability to handle multiple interruptions.
- Ability to handle emergency situations while maintaining composure and respect to all parties involved.
- Ability to effectively communicate with peers, management, vendors, public, and city or county staff to achieve business objectives and foster effective working relationships. Proven history of demonstrating a positive attitude and eagerness to learn.
- Ability to use diplomacy when dealing with challenging situations and/or people.
- Ability to effectively present thoughts, ideas, information, and messages clearly, concisely, logically and persuasively both orally and in writing with correct punctuation and spelling. Ability to provide excellent customer service to external and internal stakeholders, such as County agencies/departments, management, consultants, contractors, and the general public.
- Ability to foster a collaborative approach that supports compliance and quality improvement efforts.
- Ability to provide information necessary for decision making and engages all levels of participants.
- Ability to lead the work of interns, staff, and/or consultants on individual assignments or projects.
- Demonstrate initiative and the ability to take on an assignment and work independently while understanding appropriate situations to consult with his/her manager.
Click here to learn more about the minimum qualifications for the Staff Specialist classification.
THE RECRUITMENT PROCESS
Application Screening | (Refer/Non-Refer): Human Resource Services (HRS) will screen applications and supplemental responses for those minimum and desirable qualifications, that are most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.
Structured Oral Interview (Weighted 100%): Candidates will be interviewed and rated by a qualification appraisal panel of job knowledge experts. Only the most successful candidates will be placed on the eligible list.
Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Completion of a background investigation to the satisfaction of the County may be required for some assignments.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the
employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.
Application Screening (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.
Structured Oral Interview (Weighted 100%)
Applicants will be interviewed and rated by a panel of subject matter experts (SMEs). Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job.
Based on the Department's needs, the selection procedures listed above may be modified. All applicants will be notified of any changes in the selection procedure.
Eligible List
Once the assessments have been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.
ADDITIONAL INFORMATION
Please see below for important information regarding COVID-19 related recommendations.
Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details.
Email Notification
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com .
Frequently Asked Questions
Click here for additional Frequently Asked Questions.
For specific information pertaining to this recruitment, please contact Linette Lavey at (714) 667-9751 or Linette.Lavey@ocpw.ocgov.com .
EEO INFORMATION
Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.
Non-Management Benefits
In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS).
Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
http://www.ocers.org/active-member-information
Click here for information about benefits offered to County of Orange employees.
Closing Date/Time: 10/18/2024 11:59 PM Pacific -
ABOUT THE COMPANY
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County of Orange
Show moreDiscover a Fulfilling Career at the County of Orange
With a population of over 3 million residents and 34 cities, Orange County is a thriving community known for its beautiful beaches, diverse culture, and strong economy. As the third-largest employer in the county, the County of Orange offers over 18,000 employees the opportunity to make a difference in their community and build a fulfilling career in public service.
As a County of Orange employee, you will have the chance to work in a variety of departments, each providing vital services to our community. From law enforcement and healthcare to public works and environmental protection, there is a wide range of career paths to explore. And with opportunities for advancement and professional growth, you can build a long and rewarding career with us.
As a top employer in the region, the County of Orange is committed to providing our employees with excellent benefits, including a competitive salary, flexible work schedules, and outstanding healthcare coverage. We also offer opportunities for career development and training, ensuring that our employees have the skills and knowledge they need to succeed.
Whether you're just starting your career or looking for a new challenge, the County of Orange is a great place to work. With a supportive and collaborative work environment, a commitment to excellence, and opportunities for growth and advancement, we invite you to join our team and make a difference in your community.
Community Impact:
Working for the County of Orange means you will have the opportunity to make a meaningful impact in your community. Whether you're providing critical services to residents, protecting the environment, or maintaining public safety, your work will make a difference in the lives of those around you.
Employee Wellness:
At the County of Orange, we prioritize our employees' well-being. We offer telecommuting options, generous health benefits, and wellness programs to promote work-life balance. We believe that by taking care of our employee’s health and well-being, we can help them excel in their careers while still enjoying their personal lives and taking care of their families.
Innovation:
The County of Orange is committed to embracing new technologies and innovative approaches to service delivery. We encourage our employees to think creatively and find ways to improve our processes and systems. If you're someone who loves to problem-solve and think outside the box, you'll find a supportive and dynamic environment here.
Collaboration:
Collaboration is key to our success at the County of Orange. We value teamwork, communication, and mutual support, and we work together across departments and functions to achieve our goals. If you're someone who enjoys collaborating with others and building strong relationships, you'll find a welcoming and inclusive community here.
Equality:
At the County of Orange, we are committed to creating a diverse and inclusive workplace where all employees feel valued and respected. Our Equity Policy reflects this commitment and guides our efforts to promote equity, diversity, and inclusion in everything we do.
Career Advancement:
The County of Orange is dedicated to helping our employees grow and advance in their careers. We offer a variety of training and development opportunities to help our employees reach their full potential. If you're looking for a place to build a long and fulfilling career, the County of Orange is an excellent choice.
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