-
Job Description
Pay Range: $22.90 - $28.62 hourly
Job Posting Closing on: October 18, 2024
Workdays & Hours: Monday - Friday 8:00AM-5:00PM (in office)
Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.
The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.
An Administrative Assistant - Position Management job is available with the City of Fort Worth Police Department Employment Services Section. The Police Department is one of the largest Departments in the City with more than2,400 sworn and civilian employees. This position will contribute to the City’s strategic goals, mission and vision by managing and monitoring the authorized number of positions and vacancies within the Police Department at all times; preparing ePARs (electronic Position/Person Action Requests) to hire, move, promote and terminate employees in PeopleSoft (Human Resource Management System) and run other reports as needed; preparing quarterly vacancy analysis updates for management staff; assisting with completion of biweekly Personnel Orders; responding to high volumes of calls and emails; monitoring and managing employees paid by grants to ensure that their salary expenses are applied to the correct funds; and assisting management with human resources and budgetary responsibilities to include assignment changes that affect the budget via the Hyperion budget process.
Minimum Qualifications:
- Associate’s degree in Public Administration, Business Administration or a related field
- Four (4) years of responsible clerical and administrative experience.
Preferred Qualifications:
- Intermediate proficiency in Microsoft Office Suite (Outlook, Word, Excel).
- In Excel - experience creating, updating and manipulating spreadsheets, building pivot tables, linking data to other spreadsheets, accessing data to provide counts, data and analysis.
- Experience in Human Resources, Payroll, financial reports or Accounting;
- Experience with sworn civil service employees and the ability to communicate effectively with all levels of an organization;
- Advance level of PeopleSoft (ERP) or a similar human resources system utilizing position management;
- Knowledge of VISIO software updating organizational charts;
- Extensive telephone and public contact customer service skills;
- Experience working with law enforcement;
- Position management experience;
- Grant tracking experience;
- High analytical and multitasking skills
The Administrative Assistant job responsibilities include:
- Under supervision, provide support to the daily operations of the Police Department in the Position Management Unit;
- Provide administrative support to both general employees and sworn police officers at all levels;
- Respond to requests for information from supervisory staff, employees, or general public; conduct follow-up research to retrieve answers and supporting information;
- Participate in the annual budget development process by gathering data, compiling information, running reports from Excel, PeopleSoft, etc., to create summary reports for PD Management;
- Run weekly, monthly, quarterly and year-end position management and staffing related reports;
- Participate in special projects as assigned;
- Perform well in a high-volume, task-oriented work environment;
- Maintain Police Department personnel and training files to include filing, retention and destruction of files per the City’s Records Retention Schedule
Working Conditions
Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, stooping, kneeling, crouching, reaching, walking, repetitive motions.
Physical Demand
Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Conditions of Employment
The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only. -
ABOUT THE COMPANY
-
-
City of Fort Worth
Show moreThe Community
The City of Cowboys & Culture is known for its Texas hospitality. The stunning and sprawling City of
Fort Worth is one of the fastest-growing cities in the U.S. And it’s no wonder — With great neighborhoods, scenic terrain and a rich history of arts and culture, paired with world-class opportunities for business and education, it’s not only fun to visit Fort Worth, it’s even more rewarding to call it home.Fort Worth truly offers all the benefits and amenities of a bustling metropolitan city, while keeping the small- town charm that keeps it unpretentious and charismatic in all the right ways. Designated as one of America’s “Most Livable Communities” by the Partners for Livable Communities, the city truly offers a melting pot of culture, commerce, community and yes, cowboys.
There are over a dozen remarkable districts full of treasured history among modern luxuries and unique places to have fun, making it the No. 1 tourist destination in Texas and welcoming more than 9.4 million visitors annually.
Being one of the fastest-growing among large cities in the country, Fort Worth has received multiple accolades, including number one downtown (Livability), and the second-best City in the nation for job seekers (Forbes). Our employees serve the needs of over 900,000 residents representing culturally diverse communities.
Exciting Growth & Future Development
One of the most fascinating aspects of the City of Fort Worth is its almost unprecedented growth over the past several years. Both in terms of population and industry, and as the 12th largest city in the United States, Fort Worth is truly booming — which presents both challenges and opportunities to truly develop this city in the right way. Every 30 minutes a new person moves to Fort Worth, so we’re looking for candidates who can embrace an evergrowing and changing environment and improve on it with solutions that work for the entire community of Fort Worth.
Mission
We are working together to build a strong community that others can look to as a pillar of unity and excellence. Through grassroots efforts within the community, and large scale construction and transportation plans that continue to add the infra- structure a growing city like Fort Worth needs, we’ll provide the public services our community requires to continually cultivate the unique city we call home.
Vision
Fort Worth’s vision is to be the most livable and best managed city in the country. We’ll do this by taking care of our citizens, implementing the highest quality standards in our schools, continually improving the neighborhoods we thrive in and the facets of the city that make our town so unique.
Benefits That Are Well Worth It
The City of Fort Worth continues to be dedicated to its employees’ well-being by providing competitive health benefits, a well-rounded wellness program and a Zero Accident Philosophy® workplace. All regular full-time employees and those employees who work 30–39 hours per week are eligible for all City of Fort Worth Benefits. Part-time employees who work 20–29 hours per week are eligible for dental, basic life insurance, supplemental life insurance, flexible spending accounts, 457 Deferred Compensation plan and other voluntary benefits.
Medical Program
The City offers two plan options through Meritain Health, an Aetna company.
The Health Center Plan – Offers employees and their family’s
primary health care services that are 100% completely free and unlimited. Employees can visit any one of the three City of Fort Worth Employee Health Centers and receive guaranteed same or next day appointments for sick visits. Also, services are available at any one of the five satellite locations that serves employees across the city.
The Consumer Choice Plan – Is offered to employees at no cost or low monthly premiums to cover eligible dependents and provides the financial benefits of a Health Savings Account (HSA).
• Preventative services are covered at 100% on both plans.
• Prescription Drug coverage including mail order pharmacy are also included.Vacation
Eligible for 3 weeks of vacation: After successful completion of probationary period (usually
6 months), employees may take time off for rest, relaxation, vacation, illness, religious observances, and personal business.Holidays
Available on the first day of employment, the city provides employees with paid holidays, including two personal holidays.
Wellness Program
The city’s Healthy Challenge Wellness Program rewards all full-time, benefit-eligible employees on the city’s health insurance. The Healthy Challenge Program utilizes a points system. Participants may earn points throughout the year (Jan. 1-Dec. 15) for completing specific program activities and participants can redeem points at the end of the year for a cash reward. By participating, individuals can earn $150, $200 or $250 by accumulating program points.
-