PRINCIPAL LIBRARIAN (Assistant Library Manager)

Description

Updated 10/8/24

Note: This position will remain open until filled. First review of applications is scheduled to occur for applications received before 5:00 PM on November 1, 2024. This recruitment may close at any time after that date, once a sufficiently strong candidate pool has been established.

Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Principal Librarian with the Community & Library ServicesDepartment.

The ideal candidate will be a hands-on manager who can work collaboratively across multiple divisions within library services, is a big-picture thinker and passionate about current and future library services to the community, and is able to communicate effectively with a wide range of constituents.


The Department
The mission statement of the Community & Library Services Department is to "provide outstanding programs, services and facilities that enhance and enrich the lives of our residents and visitors" and to "welcome, empower, and enrich our community by providing innovative and traditional library services that inspire and encourage transformation and growth." Library and Cultural Services is responsible for the operation of Huntington Central Library located in Huntington Central Park and four branches (Main Street, Oak View, Banning, and Helen Murphy), as well as the Huntington Beach Art Center. This Division serves as the liaison to various library affiliated community groups, such as the Friends of the Library and the Friends of the Children's Library, as well as the Art Center Foundation.
The Position
The Principal Librarian plans, organizes, supervises and trains assigned library staff and volunteers; develops programs and services; and oversees management of facilities. This position reports to the Community/Library Services Manager and supervises professional and clerical library staff and volunteers. It is distinguished from the Senior Librarian based on the level of accountability and responsibility of the duties performed.

Examples of Essential Duties

• Supervises all aspects of facilities including maintenance, rentals, security, building projects, and furniture
• Leads emergency preparedness plans for the Library and liaises with City departments on emergency response, continuity of operations, and staff training
• Participates on the Library Management Team; assumes all management duties in the absence of the Community/Library Services Manager
• Supervises staff, evaluates performance, and recommends personnel actions
• Develops and implements service goals, objectives, and programming for special areas as required and coordinates joint projects with other department supervisory staff and other City departments
• Makes recommendations for staffing, equipment, materials and supplies;
• Acts as a key contact person for assigned work unit
• Researches, analyzes data and prepares comparative and statistical responses to other City departments and the library, including State Library reports
• Monitors work flow, reviews and evaluates work products, methods, and procedures
• Evaluates community needs and library programs and implements program changes in response to community needs
• Recommends training programs for specialized instruction within assigned work unit
• Develops, writes, and coordinates Library grants and contracts and monitors performance
• Supervises implementation of volunteer program
• Assists in the management, monitoring, and implementation of the division budget
• Attends professional training to stay abreast of industry best practices
• Reports to work as scheduled and works a variety of schedules including evenings, weekends and holidays as required
• Maintains a regular and consistent attendance record
• Travels to offsite locations within and outside the City
• Performs other related duties as assigned.

The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed.

Minimum Qualifications

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes :

Knowledge of:
- Theories, principles and practices of library and information science
- Automated library information systems, software and equipment usage
- Library materials and resources in a broad spectrum of subjects and formats
- Collection development and cataloging and classification procedures for a variety of materials and formats
- Research methods, report writing techniques, and statistical concepts and applications
- Principles and practices of supervision, staff development, training, performance evaluation, and discipline assessment
- Principles and practices of budget preparation and administration
- Project management
- Methods and techniques of grant application and administration
- Customer service and public relations

Ability to:
- Develop, coordinate and implement library service programs and activities for all functions of the library system
- Plan, organize, train, direct, and evaluate the work of professional and paraprofessional staff and volunteers
- Prepare clear and concise reports, correspondence and other written materials
- Identify and mitigate customer service issues
- Oversee the development of appropriate and effective collections/resources for all assigned areas
- Operate library automation systems and other computer equipment
- Conduct detailed research and analysis and prepare statistical reports using spreadsheet programs
- Develop and administer budget information
- Maintain accurate records; operate personal computer and standard software applications
- Establish and maintain effective interpersonal relations with those contacted in the course of work
- Communicate effectively, both orally; and in writing
- Analyze data, recognize problems, arrive at sound conclusions, and make logical decisions

Education/Training: ALA-accredited Master’s Degree in Library and Information Science.

Experience: Five (5) years of increasing responsible full-time professional library experience, including two (2) years of supervisory experience. Experience working in branch libraries, a Central Library division and/or technical services is highly desirable.

Certificates/Licenses: A valid California Class C driver license with an acceptable driving record required at time of appointment and during course of employment.

SPECIAL CONDITIONS
Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

APPLICATION AND SELECTION PROCESS :

• Application Review
• Examination(s) - A virtual oral exam (weighted 100%) is tentatively scheduled for November 14, 2024 .
• Selection Interview
• Background Investigation
• Appointment

Supplemental Information

Physical Tasks and Environmental Conditions
The incumbent must meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties performed.

Tasks involve the ability to exert physical effort in sedentary to light work including moving from one area of the office to another; lifting, carrying, pushing and/or pulling objects and materials of light weight (5 - 10 pounds), and sitting, reaching, twisting, and leaning. Requires the ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and/materials used in performing essential functions such as computer keyboards, calculators, copiers, and other office equipment. Requires hearing and speaking to answer the telephone or respond to questions of co-workers, subordinates, or the general public.

Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.

The City of Huntington Beach offers a comprehensive benefit package to Management Employees' Organization members including:

The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance.

PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations.

TWELVE PAID HOLIDAYS provided per year.

GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service.

ADMINISTRATIVE LEAVE with pay is granted in the amount of 60 hours per calendar year.

EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities.

GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances.

FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.

RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members.

The benefit formula, final compensation period, and member contribution rate is as represented below:

Classic Miscellaneous Members:
Benefit Formula Miscellaneous 2.5% at age 55
Final Compensation Period 1-year Final Compensation
Member Contribution Rate 9.0% of Reportable Compensation

New Miscellaneous Members under PEPRA:
Benefit Formula Miscellaneous 2% at age 62
Final Compensation Period 3-year Final Compensation
Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23)

DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available.

CREDIT UNION membership is available to all City employees and provides access to low interest loans.

FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval.

NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.

For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Management Employees' Organization".

Closing Date/Time: Continuous

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• City of Huntington Beach

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