Accounting Associate II or Accounting Associate III

Minimum Qualifications
Accounting Associate II:
Graduation with a Bachelor’s degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics.

Up to four (4) years of related experience may be substituted for education.

Licenses and Certifications Required:
None

Accounting Associate III :

• Graduation with a Bachelor’s degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience.
• Any combination of related experience and/or education may be substituted.

Licenses or Certifications:

• None

Notes to Applicants
Applicants are expected to follow all directions as listed in this job posting.

The Accounting Associate II/ III role is responsible for performing high-volume, sophisticated, and varied accounting and financial duties for the Fleet Mobility Services Department Accounts Payable team. This includes paperless processing of complex, and timely invoices via ADVANTAGE3 Financial System, Works, reconciling vendor statements, and assisting both internal and external customers.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
• Please be sure to detail on the application all current and previous employment.
• The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held.
• Do not leave the “Duties and Responsibilities” sections blank. These will be considered incomplete applications.
• For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.
• If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application.
• When completing Supplemental Questions, please note your answers to the supplemental questions must be supported by the information contained in your application.
• Once the job posting has closed, applications cannot be changed; you will not be given the opportunity to provide additional work experience once you complete and submit your job application.

Additional Information:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications.
• If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date.
• More than one round of interviews may be required.
• Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days.
• Cover letters and resumes are not being accepted for this position.

Skills Assessment:
A skills assessment(s) may be required as part of the recruitment process.

90 Day Provision for Additional Vacancy:
When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another top candidate from the same candidate pool, or, advertise for the new position.

Travel:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

To view the City of Austin Recruitment Video, please click here!

To view Fleet Mobility Services Recruiting Information, please click here!

Working with the City of Austin provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.
Pay Range
AA II: $24.08 - $27.93
AA III : $25.74 - $30.50
Hours
Monday-Friday
8:00 a.m. - 5:00 p.m.
Please note that position’s location and/or schedule is subject to change based upon operational needs.
Job Close Date 10/15/2024 Type of Posting External Department Fleet Mobility Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 6800 Burleson Road, Austin, TX 78744 Preferred Qualifications
Preferred Qualifications:

• Experience preparing high volume Accounts Payable processing, including invoices, employee reimbursement, and payment request such as IN/ GAX / PRC (invoice document) and Procard (credit card) payments, per COA policy
• Experience researching and resolving complex and difficult invoicing, financial inquiries, and accounting information.
• Intermediate knowledge of Microsoft office products to include, Excel, TEAMS , and Outlook.
• Intermediate knowledge of Adobe Pro
• Experience demonstrating analytical skills.
• Experience communicating (both written and verbally) with all levels of staff, including executives.
• Demonstrate accuracy and attention to detail.
• Ability to problem-solve and collaborate with customers, staff, and managers to meet deadlines.
• Ability to travel to more than one work location.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Accounting Associate II
Accounting Associate III

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Accounting Associate II
Accounting Associate III
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position is posted as either an Accounting Associate II or III. The minimum qualifications for an Accounting Associate II are Graduation with a Bachelor's degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics.Up to four (4) years of related experience may be substituted for education.The minimum qualifications for the Accounting Associate III are Graduation with a Bachelor's degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience. Any combination of related experience and/or education may be substituted. Do you meet the minimum qualifications for one of these positions?

• Yes
• No

* Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook?

• No experience
• Basic: create/edit simple documents, spreadsheets, & emails
• Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields
• Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another

* Please describe your accounting experience with handling and processing high volumes of accounts payable documents and/or travel. If none please put N/A.
(Open Ended Question)
* How many years of experience do you have researching and resolving complex and difficult invoicing, financial inquiries, and accounting information?

• None
• Less than 1 year
• 1 to less than 2 years
• 2 to less than 3 years
• 3 or more years

* Describe your experience level using software such as Adobe Pro to format documents:

• No Experience
• Basic: create/edit simple documents
• Intermediate: create/edit a variety of documents; reformat document features such as font style
• Advanced: create/edit complex documents, add and delete pages to documents

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* My job application is detailed and complete, and I understand that if I am selected as the top candidate for this particular position, my salary will be determined based on the experience submitted on my job application.

• Yes
• No

Optional & Required Documents

Required Documents Optional Documents

• 

• City of Austin

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