DEPARTMENTAL CIVIL SERVICE REPRESENTATIVE

Position/Program Information

EXAM TITLE
DEPARTMENTAL CIVIL SERVICE REPRESENTATIVE

EXAM NUMBER
R1881L-R

TYPE OF RECRUITMENT
OPEN COMPETITIVE JOB OPPORTUNITY

FILING PERIOD

Applications may be submitted starting at 8:00 am (PT) on Tuesday October 8, 2024. All applications must be received before 5:00 p.m. (PT) on Thursday October 10, 2024.

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With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, the County employs over 112,000 individuals across 38 Departments, providing vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more.

Los Angeles County offers broad career growth, outstanding benefits, and competitive salaries. We are the largest employer in Southern California with opportunities for you to make a difference in the lives of our 10 million residents.

We believe in outstanding ethics in the work environment!

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What y ou will do:

Departmental Civil Service Representatives are found in line departments and report to higher level personnel positions. They are responsible for independently investigating, preparing, and presenting cases involving all departmental actions which may be appealed to the Civil Service Commission. They are also responsible for reviewing and approving proposed departmental disciplinary actions to ensure they are appropriate, in compliance with departmental and County policies relating to discipline and can be defended in the event the action is appealed.

The qualities we are lookin g for:

Detailed knowledge of policies and procedures related to discipline, meaningful case law involving disciplinary actions and discrimination matters, and the procedures of civil service hearings sufficient to serve as a departmental advocate. The ability to write and speak persuasively in order to present written and oral arguments before the Commission, departmental management, and opposing counsel.

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Essential Job Functions

• Prepares and presents cases for civil service hearings by interviewing witnesses, assembling evidence, analyzing information, developing a strategy of presentation, preparing briefs, motions, and oral arguments, and examining and cross examining witnesses.
• Reviews proposed disciplinary actions and due process letters to ensure such letters are consistent with applicable regulations, policies and procedures, and to ensure proposed actions have a sufficient basis for defense before the Civil Service Commission.
• Meets with employee representatives at pre-disciplinary meetings to determine whether proposed disciplinary actions are appropriate.
• Modifies or recommends modifications of proposed actions; enters into stipulated agreements and settlements on behalf of the department.
• Confers with employee representatives at the pre-hearing conference to determine specific issues where a hearing has been granted by the Commission.
• Enters into stipulated agreements and settlements if such agreements and settlements are in the best interests of the department.
• Provides advice and instruction to departmental managers in all matters related to departmental disciplinary policies, preparation of performance evaluations, techniques for correcting specific behavior or performance problems, and the application of Civil Service Rules.
• Prepares or advises in the preparation of disciplinary letters, including letters of discharge, reduction, and suspension.
• Reviews negative performance evaluations to ensure such evaluations are properly documented.

Requirements

SELECTION REQUIREMENTS:

Option I:

One year of experience performing more complex and non-routine assignments* and serving as a resource specialist** in a technical personnel specialty area such as recruitment and selection, discipline, classification, workers' compensation, or benefits administration.

Option II:

One year of experience preparing and presenting cases*** involving employee discipline before an impartial third party.

Option III:

Graduation with a Juris Doctorate degree or its equivalent from an accredited ****law school.

For this option please submit proof of education along with the application. Acceptable documents are:

• A photocopy of diploma or official transcript
  OR
• A verification or confirmation letter from the school's Registrar's Office on the official letterhead of the school, with college or university seal. It should indicate that the student has completed all the academic requirements.

You must translate any foreign degrees, diplomas, transcripts or other documentation when submitting this information. We will evaluate the information for equivalency to U.S. standards.

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:

2 - Light. Positions in this class include administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

*M ore complex and non-routine assignments involve specialized experience in personnel functions in one or more areas such as recruitment and selection, discipline, classification, workers' compensation, or benefits administration.

**Resource specialist is a professional who provides support, guidance, and resources in a specialized area; i.e, human resources, serving as a technical expert.

***Preparing and presenting cases includes interviewing witnesses; assembling evidence; analyzing information; developing a strategy of presentation; preparing briefs, motions, and oral arguments; and examining and cross-examining witnesses.

****Law school must be accredited by the Committee of Bar Examiners or approved by the American Bar Association or the California State Council for Post-Secondary Education.

Withhold Information: No withhold will be allowed. Required experience and training must be fully met by the last day of filing, and clearly indicated on the application.

ENDORSEMENT OF LOS ANGELES COUNTY QUALIFICATIONS:
County employees who wish to meet the requirements using out-of-class experience must provide official documentation such as additional responsibility bonus, out-of-class bonus, temporary assignment bonus, or reclassification study from CEO Classification with your application at the time of filing or within seven (7) calendar days from application submission. Employees do not need to submit such verification if they hold or have held the Forensic Technician I position or a position deemed to be at equivalent level. Out-of-class duties should be accurately described in the application work history, and questionable experience will be verified through the departmental HR Manager when necessary.

Additional Information

EXAMINATION CONTENT:

This examination will consist of a multiple choice and/or simulation assessment(s), weighted 100%, assessing:

• Deciding and Initiating Action
• Working with People
• Persuading and Influencing
• Planning and Organizing
• Delivering Results and Meeting Customer Expectations
• Deductive Reasoning
• Reading Comprehension

MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.

APPLICANTS MUST MEET THE SELECTION REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENT(S) IN ORDER TO BE PLACED ON THE ELIGIBLE LIST.

TRANSFER OF TEST COMPONENTS:

• Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination.
• This examination contains test components that may be used in the future for new examinations and your test responses may be transferred.

NOTES :

All important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position.

Please add the below email addresses to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

• csears @hr.lacounty.gov
• info@governmentjobs.com
• noreply@governmentjobs.com
• talentcentral@shl.com
• noreply@proctoru.com,
• donot-reply@amcatmail.com

It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.

TEST PREPARATION:

Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you preparing for the test, we advise you to review all related materials that you deem necessary.

• An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section.
• Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests /.

ELIGIBILITY INFORMATION:
The names of candidates receiving a passing grade in the examination will be placed on the eligible list in the order of their score group for a period of six (6) months following the date of promulgation.

VACANCY INFORMATION: The resulting eligible list will be used to fill vacancies countywide.

AVAILABLE SHIFT: Any

APPLICATION AND FILING INFORMATION:
Applications must be filed online only. We must receive your application BEFORE 5:00 p.m., PT, on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website

Plan to submit your online application well in advance of the 5:00 p.m. PT, deadline. You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements to qualify, as listed on this job bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

IMPORTANT NOTE:

Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made per Civil Service Rule 6.04. Falsification of any information may result in disqualification or rescission of the appointment. Utilizing verbiage from the Class Specification and Selection Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application, and you may be disqualified.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. LA County Public Library may require prior reservations to use their computers. Please visit the following link at https://lacountylibrary.org/library-locator/ for more information.
NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase an applicant's original application record.

TESTING ACCOMMODATION:

If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

If you have questions regarding this job bulletin, please contact us using the following information:

Exam Number: R1881L-R

Testing Accommodation Coordinator Email: TestingAccommodations@hr.lacounty.gov
California Relay Services Phone: (800) 735-2922
Teletype Phone: (800)735-2929
Department Contact Name: Channon Sears
Department Contact Phone: (213) 441 -1915
Department Contact Email: csears @hr.lacounty.gov

For detailed information, please click here

Closing Date/Time: 10/10/2024 5:00 PM Pacific

• 

• Los Angeles County

• (800) 970-5478

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