Job Summary Under the general supervision of the Administrative Services Manager, the incumbent provides administrative support for the College and serves as the primary customer service representative between the Dean’s Office and the College’s departments.
Key Responsibilities - Expenditure Processing, Tracking, & Purchasing - Support monthly fund reconciliation on all College funds. Act as primary point of contact and subject matter expert to Admin Support Coordinators (ASC), Admin Support Assistants (ASA), and Student Assistants (SA) both in CHHS Administration and in CHHS Departments (including Analysts within CHHS Departments).
- Administration, Communications, & Customer Service - Serves as primary customer service agent in the areas of finance for the College of CHHS for department staff, faculty, and Department Chairs.
- Financial Reporting & Review - Research, solve problems, correct problems related to college funds, maintain database, and other fiscal issues. Serve as a college liaison with the purchasing office, accounts payable, shipping and receiving and the university bookstore to resolve problems as needed.
Knowledge Skills and Abilities Possess strong organizational and communication skills to communicate effectively with diverse faculty, staff, students, and public and provide excellent customer service. Ability to establish and maintain cooperative working relationships and be an active team participant. Ability to work independently and be accountable for work activities and follow through on assignments. Detail-oriented approach to work essential. Must be organized. Ability to plan, prioritize, and coordinate tasks so that multiple projects may be completed, and deadlines met in a busy environment. Ability to analyze and solve problems as situations arise. Knowledge of University policies and procedures. Strong working knowledge of Microsoft Office including Word, Excel, Peoplesoft experience and skills preferred.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience • Equivalent of five years administrative support experience required.
• Bachelor's degree in a business-related field preferred.
Physical Summary - Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).
Department CHHS Administration
Classification Administrative Support Coordinator II
Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
Hiring Range: The hiring range for this position is $4,058 - $4,983 per month commensurate with candidate's education, experience, skills, and training.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,058 - $6,653 per month.
Benefits Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base 1.0 time-base, 40 hours per week.
Duration of Appointment This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.
Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .
Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Advertised: Sep 25 2024 Pacific Daylight Time
Applications close: Oct 09 2024 Pacific Daylight Time
Closing Date/Time:
