Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.
Job SummaryDefinition
Plans, directs, manages and oversees the activities and operations associated with all financial and administrative services within a department; coordinates assigned activities with other departments; provides highly responsible and complex administrative support to the assigned higher-level management staff; and performs related duties as assigned.
Class Characteristics
This full-scope managerial level classification manages, through lower-level managers, supervisory and professional staff, financial and administrative services and activities within the assigned department, which may include financial planning, budgeting, reporting, and procurement support. This classification is accountable for accomplishing department objectives within general policy guidelines and is distinguished from other manager classifications in its specific overall management responsibility for administrative and financial support functions within an assigned department.
Reports To
Group Manager of Business Administration or designee
Pay Rate
Non-Represented Pay Band N10
Minimum: $162,131.00/year - Maximum: $245,629.00/year
Note: The negotiable salary offer will be between $162,131.00/year - $200,525.00/year, commensurate with education and experience.
Current Assignment
Under general direction, plans, directs, manages, and oversees the activities and operations associated with all financial and administrative services within the Office of Infrastructure Delivery (OID); coordinates assigned activities with other departments; provides highly responsible and complex administrative support to the Group Manager of Business Administration (OID); and performs related duties as assigned.
The ideal candidate will demonstrate the following beyond the minimum qualifications:
- Experience in public sector, transit operations or large-scale company setting working with cross-functional teams and exposure to best practices in operational process development
- Experience in developing process guidelines, standard practices and implement operational controls across various functional areas
- Experience in project performance management for consulting/capital project delivery, such as the use of cost and schedule performance index, earned value management
- Ability to perform data analytics utilizing advanced technology such as Oracle Analytics Cloud to analyze big data and effectively communicate complex analyses to various audiences.
- Ability to effectively manage professional staff development, training, and supervision.
- Skill in analyzing and assessing policies and operational needs, collaborating, reaching consensus with stakeholders, and making appropriate adjustments.
- Self-motivated to continuously identify improvement opportunities to enhance/streamline departmental processes.
Selection Process
Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.
The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview.
The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations).
Application Process
External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.
Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs , or on EmployeeConnect. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688.
All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. Online applicants are invited to electronically attach a resume to the application form to provide supplemental information but should not consider the resume a substitute for the application form itself.
Examples of DutiesAssumes leadership and management responsibility for assigned services and activities associated with financial planning, budget development, analysis & reporting; procurement support; and departmental personnel support activities.
Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures.
Participates in the development and optimization of business management systems; provides data and supports the analysisto help inform management decisions and measure organizational performance.
Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems.
Works closely with department leadership; cost center managers and outside subject matter experts to develop effective solutions and proper workflow processes and procedures.
Selects, trains, motivates, and evaluates personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
Leads in the development and tracking of annual capital and operating budgets; oversees development of tools for accurate forecasting of funds needed for staffing, equipment, materials, and supplies to support departmental goals and objectives.
Oversees the development and distribution of financial tracking and reporting tools.
Conducts a variety of organizational studies, investigations and operational studies; recommends modifications to policies and procedures as appropriate and coordinates with other departments to implement process improvements.
Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of financial forecasting and analysis tools and practices.
Minimum QualificationsEducation
Possession of a bachelor’s degree in Business Administration, or a closely related field, from an accredited college or university.
Experience
The equivalent of five (5) years of full-time professional verifiable experience in financial planning, employee development program oversight, or closely related experience, which must have included two (2) years of management level responsibilities.
Substitution
Additional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.
Knowledge and SkillsKnowledge of :
- Principles and practices of budget forecasting, preparation, administration, analysis, and controls
- Principles and practices of financial systems management and business processes
- Principles and practices of staff management
- Methods and practices of strategic planning, research, and analysis
- Professional office administration practices and procedures
- Related Federal, State, and local laws, codes, and regulations
Skill in :
- Financial planning & analysis
- Oversight of employee development programs
- Participating in the development and administration of division goals, objectives, and procedures
- Preparing and administering large program budgets
- Preparing clear and concise administrative and financial reports
- Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals
- Interpreting and applying Federal, State, and local policies, laws, and regulations
- Communicating clearly and concisely, both orally and in writing
- Establishing and maintaining effective working relationships with those contacted in the course of work
Equal Employment Opportunity GroupBox1
The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.
The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .
Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs .
The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification.
Highlights
- Medical Coverage (or $350/month if opted out)
- Dental Coverage
- Vision Insurance (Basic and Enhanced Plans Available)
- Retirement Plan through the CA Public Employees’ Retirement System (CalPERS)
- 2% @ 55 (Classic Members)
- 2% @ 62 (PEPRA Members)
- 3% at 50 (Safety Members - Classic)
- 2.7% @ 57 (Safety Members - PEPRA)
- Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details)
Money Purchase Pension Plan (in-lieu of participating in Social Security tax)
- 6.65% employer contribution up to annual maximum of $1,868.65
Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 5 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members.
Closing Date/Time: 10/4/2024 11:59 PM Pacific
