Civil Office Assistant

This recruitment will establish an employment list to fill current and any future vacancies within the County Counsel Office. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration.

Current vacancy is with the County Counsel Office located in Visalia. The anticipated life of the list is six months.

Typical Duties

Review legal documents for completeness and determine conformity to the law; set cases on Superior or Municipal Court calendars; perform data entry of information received by clients for legal services; calendar court appearances, and target and tickler dates for paralegals and attorneys; create and maintain file folders for litigation and client requests for legal services; take documents to the courts on a daily basis; serve documents on opposing counsel and/or witness; bate stamp legal and other documents; review and transcribe records; type and/or word process legal forms, reports, memorandum, and correspondence; proofread, identify, and tab documents; assemble legal documents for filing in the various courts; receive and sort daily mail; retrieve files from the County and outside agencies; maintain computerized filing system for the storage of legal opinions and briefs; provide general clerical assistance to the County Counsel's Office; prepare monthly workflow reports. Essential job duties may be assigned that are not listed above but are relative to this job classification. (Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.)

Minimum Qualifications

MINIMUM QUALIFICATIONS

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following:

Education: Equivalent to completion of the twelfth (12th) grade, and specific legal clerical training or education.

Experience: Six (6) months of experience performing legal clerical duties.

Equivalency for Experience: Certificate of completion of a legal office assistant program.

Knowledge of: English usage, spelling, grammar and punctuation; math sufficient to perform addition, subtraction, multiplication and division; basic legal terminology and documents, and the court and judicial system; operation of personal computers sufficient to enter and obtain information; legal filing systems and procedures; court filing procedures; report and form design, and production methods; math including fractions, decimals and percentages; functions and purpose of County legal offices generally; common legal terminology, documents and procedures.

Skill/Ability to: Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers; operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment; communicate with a variety of people backgrounds using patience, tact, courtesy and restraint; perform basic legal clerical work including the maintenance of appropriate case files, records and related statistical and general reports; check documents for accuracy and completeness; prepare and type/word process clear and concise letters, memoranda, reports and other documents; verify and enter data for a variety of lists, logs and reports; give, understand and carry out, verbal and written instructions; communicate with the public, agencies, and court officials on legal matters; use business telephone etiquette; establish and maintain effective working relationships with co-workers, county staff and the public; organize work and set priorities; work independently, with accuracy and attention to detail; prepare a variety of charts, graphs, and other special documents; analyze and correct operational, procedural, and programmatic problems encountered in the course of work.

License or Certificate: Possession of, or ability to obtain, an appropriate, valid California driver's license.

Additional Information

Conditions of Employment

Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.

College Cost Reduction Access Act

This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Bargaining Unit 21

The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.

Benefit Amount: An annualbenefit amountis provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability).This benefit is pro-rated and paid on a pay period basis (24 pay periods).

Health Insurance: A choice of PPO and HMOmedical plans which include PPOand HMO dental plans andinclude dentalandvision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, andVision Services Plan (VSP).

Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.

Paid Holiday Leave : 12 set days and 1 personal holiday.

Vacation Accrual :
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11+ years of service)
Limit of 300 hours.

FLSA exempt employees accrue an additional 5 days of vacation per year.

Sick Leave Accrual : 12 days per year with unlimited accumulation, 48 hours of which may be used toward family sick leave.

Group Term Life Insurance: $10,000; Provided by Standard Insurance Company.

Long Term Disability Insurance : A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled.

Employees are covered by State Disability Insurance. The premium is paid by the employee.

Deferred Compensation: A voluntary deferred compensation plan is available.

To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/

The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.

Closing Date/Time: 10/1/2024 11:59 PM Pacific

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Visalia, California United States View Map