Administrative Support Coordinator II

CSU, Sacramento
Sacramento, California 95819 United States  View Map
Posted: Sep 20, 2024
  • Administration and Management
  • Clerical and Administrative Support
  • Job Description

    Working Title: Administrative Support Coordinator II

    Classification Title: ASC II

    Posting Details

    Priority Application Deadline: Thursday, October 3rd @ 11:55pm PST: (Posting will remain open until filled)

    Hiring Preference


    Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

    Position Summary

    The Administrative Support Coordinator (ASC) II is responsible for the majority of day-to-day operations of the department office that includes providing lead work direction and training of an ASC I and up to two student assistants. The position provides oversight to ensure clerical and administrative support is provided for approximately 20 faculty and 35 part time faculty and student assistants in the Department. The ASC II position is responsible for developing, maintaining, and analyzing various Departmental fiscal records, preparing and inputting the annual schedule of classes into CMS HR and Astra, and organizing both the Part-Time and Full-Time Faculty Hiring Committees in their recruiting and hiring efforts. The ASC II develops and implements procedures and timelines for the department and recommends them to the Department Chair. The incumbent works directly with the Department Chair and makes recommendations to the Chair, faculty and department committees regarding various issues such as budget, part-time faculty hiring, development of department schedule, etc., and assists in carrying out the decisions made on those issues. The position uses judgment and discretion to independently interpret and apply detailed knowledge of University and Department policies and procedures, as well as knowledge of organizations governing students, faculty and staff. The ASC II may work with other departments and other programs such as Cooper-Woodson College Enhancement Program, CAMP, EOP, Full Circle Project and other University Ed Equity Programs. The Ethnic Studies Department currently has approximately 190 undergraduates with 7 concentrations and will be launching a new master’s degree program.

    FLSA: Non-Exempt (Eligible for overtime compensation)

    Anticipated Hiring Range: $4058 per month - $4261 per month

    CSU Classification Salary Range: $4058 per month - $6653 per month

    Best-in-class Benefits: Click here to learn more

    CSU Total Compensation: Click here to learn more

    Salary Grade/Range: 2

    Recruitment Type: Regular (Probationary)

    Time Base: Full-Time

    Work Hours: M-F, 8-5

    Department Information

    Ethnic Studies is an interdisciplinary approach to the study of the cultures, languages, historical, and contemporary issues relating to African Americans, Asian Americans, Chicana/os-Latina/os, and Native Americans. The program directs students to critically examine the cultural contributions made by these groups to world civilization and to American society. Ethnic Studies challenges all students to analyze existing generalizations, theories, and concepts about racial and ethnic groups in order to develop valid generalizations, concepts, and theories about the people and their experiences. Students are encouraged to actively work to eliminate problems based on discrimination.

    https://www.csus.edu/college/social-sciences-interdisciplinary-studies/ethnic-studies/

    Minimum Qualifications

    Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. This position may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

    These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

    Required Qualifications

    1. Experience providing clerical and administrative support functions in a complex administrative environment.
    2. Experience in independently setting priorities, meeting deadlines, and multi-tasking in a work environment with frequent interruptions.
    3. Proficiency in using standard office equipment.
    4. Proficiency in using Microsoft Office (i.e. Word, Excel, Access, PowerPoint, Outlook) and the Internet.
    5. Ability to prepare correspondence, generate database reports, analyze spreadsheets, and interpret data.
    6. Strong organizational skills.
    7. Ability to apply judgement, discretion, and initiative and make appropriate recommendations and experience handling complex, confidential, and sensitive situations and materials.
    8. Excellent written and verbal communication skills with the ability to convey information clearly and accurately.
    9. Strong interpersonal skills and ability to maintain positive relationships with faculty, administrators, other staff, students, and community members.
    10. Demonstrated ability to provide lead direction to ASC I, assist with meetings, and event coordination.
    11. Knowledge of and proficiency with budget and financial record tracking and processes
    12. Ability to assist students and provide lead direction on a wide variety of policies and procedures, providing informed recommendations in the absence of formal guidance.
    13. Experience and competency working with an ethnically and/or racially diverse population of students, staff, and faculty and promoting equity, diversity, and inclusion.
    14. Knowledge of the discipline of Ethnic Studies

    Condition of Employment
    - Ability to pass background check

    Preferred Qualifications

    15. Ability to assist with maintenance of department we bsite.

    16. Proficiency with several of the following systems: Common Management System (CMS), Human Resources / Student Administration (HR/SA); Cognos/Data Warehouse; Astra; Cascade; Saclink email; Financial Data Warehouse; OnBase; OneDrive; Teams. Ability to train and provide lead direction to ASCI on procedures utilizing these systems, as appropriate.

    17. Familiar with Sac State personnel procedures for faculty and staff and university
    18. Experience with preparation of the course schedule and ability to provide training and lead direction regarding scheduling, enrollment, and room reservations.
    19. Background in the discipline of Ethnic Studies or experience working in an Ethnic Studies program or department
    20. Experience working with diverse programs such as EOP, Cooper Woodson, Full Circle, CAMP and/or other University Equity Programs
    21. Knowledge of applicable University infrastructure, policies, and procedures and ability to provide training and lead direction in these areas.
    22. Bachelor’s degree from an accredited college or university
    23. Familiarity with scholarship process and tracking

    Documents Needed to Apply

    Resume and cover letter.

    Failure to upload required documentation may result in disqualification.

    About Sacramento State

    Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

    “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety .

    As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

    To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

    Equal Employment Opportunity
    California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

    It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .

    The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html .

    Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu .

    Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

    Background Check Disclaimer

    A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

    COVID19 Vaccination Policy

    Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

    Out of State Employment

    Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

    As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

    Eligibility Verification

    Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

    Note to Applicants:

    Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

    Advertised: Sep 19 2024 Pacific Daylight Time
    Applications close:

    Closing Date/Time:
  • ABOUT THE COMPANY

    • CSU, Sacramento
    • CSU, Sacramento

    Sacramento State, ranked the fourth most diverse university in the western United States, according to U.S. News and World Report (2019), is at the forefront of issues paramount to the region, such as environmental research, politics, business, arts, healthcare, entrepreneurship and more. The University is preparing tomorrow’s leaders to embrace California’s opportunities, solve its challenges, and redefine what’s possible.

    The University offers 64 bachelor’s degree programs with 70 concentrations, 51 master’s degree programs with 26 concentrations, and five doctoral degrees, in Audiology, Physical Therapy, School Psychology, Public History and Educational Leadership, with two concentrations in Ed.D. It also offers 28 post-baccalaureate certificates and 10 credential programs, and houses numerous research and community service centers. Sacramento State is impactful globally and locally, with more than 240,000 alumni around the world and with 1-in-20 residents of the Sacramento region as proud alumnus or alumna.

    Sacramento State At a Glance:

    • Founded: 1947 (as Sacramento State College)
    • President: Robert S. Nelsen
    • Campus: 300 acres, six miles from the State Capitol; a designated “Tree Campus USA”
    • Six-County Service Region: Sacramento, Placer, Yolo, El Dorado, Sutter, Yuba
    • Athletics: NCAA Division I

    Key Rankings and Distinctions: 

    • Fourth most diverse University in the western United States (US News and World Report, 2019)
    • 17th best undergraduate teaching in the Western Region, United States (U.S. News and World Report, 2019)
    • 1 in 20 adults in the region is a Sac State grad
    • Top 20 Best Bang for the Buck for Western Colleges (Washington Monthly, 2019)
    • Capital Fellows Program, which offers public policy fellowships in California State government, is ranked as one of the best internships in the nation for career development. Fellows are placed at some of the highest levels of state government.
    • Bachelor's in gerontology degree is ranked fifth-best in the U.S. (College Choice)
    • The School of Nursing averages the CSU’s highest first-attempt pass rate, with scores higher than UC Irvine and UCLA
    • Master of Science in Accountancy program ranked third nationally for Best Online Program and sixth most affordable (SR Education Group)

    Students:

    • Fall 2019 total enrollment: 31,156 (full-time: 24,888; part-time: 6,268)
    • Student-to-faculty ratio: 24:1
    • Average class size: 27

    Enrollment by Ethnicity (Fall 2019):

    • Hispanic: 34%
    • White: 26%
    • Asian American: 19%
    • Other/multiracial: 6%
    • African American: 6%
    • Unknown: 4%
    • Non-resident alien: 4%
    • Pacific Islander: 1%
    Show more

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