State of Missouri
Jefferson City, Missouri, United States
Highlights: Are you looking to advance into a different career opportunity? The Department of Public Safety is seeking an Administrative Support Professional with the Missouri Capitol Police who believes in providing quality service with honesty, high degree of integrity, strong work ethic and accountability to aid in achieving our mission. A great benefits package with paid time off, medical/vision/dental insurance, life insurance, and a defined benefits retirement plan. Since 1983, Missouri Capitol Police has been the primary full-service law enforcement agency for the 72-acre state office building campus known as the Capitol Complex and state office buildings located in Cole County. Missouri Capitol Police provide service to over 18,000 state employees, state legislators, and elected officials in addition to numerous visitors throughout the year. Missouri Capitol Police is committed to providing quality service and protection for the safety of the community we serve through professionalism, fairness, personal honor, and integrity. You will assist sworn personnel perform general police duties, processes, and operations for the safety of the people and security of the buildings. Job Description: Provides support services such as personnel, expenditure control, file and record maintenance, procurement of supplies and equipment, submission of payment requisitions for operating expenses, and facilities upkeep. Assists Capitol Police Command Staff with the coordination of budget preparation, internal communication, maintaining records, and law enforcement related requests. Provides supervisory assistance to staff to accomplish day-to-day operational needs. Works in SAM II Financial and MO Buys; ability to learn the new State of Missouri MOVERS system. Ability to understand and carry out complex oral and written directions. Assists with payroll and ensures appropriate documentation and processes are completed. Performs a variety of clerical, printing, and daily related tasks in support of Missouri Capitol Police. Answers incoming telephone calls and determines appropriate action to be taken when needed. Minimum Qualifications: 4-6 years of relevant experience or a bachelor’s degree and 0-2 years of relevant experience (substitutions may be allowed). Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Knowledge, Skills, and Abilities : Ability to analyze current expenditures and develop budget projections. Knowledge of the principles and practices of office management and supervision. Must have thorough knowledge of PC operating system, Windows and Microsoft Office programs. Knowledge of a variety of support service functions and rules and regulations related to those areas. Skill in the operation of standard office equipment. Familiar with general accounting principles. Ability to organize work assignments. Ability to provide guidance to other employees and maintain a regular work schedule. Ability to complete additional duties as assigned.
Sep 20, 2024
Full Time
Highlights: Are you looking to advance into a different career opportunity? The Department of Public Safety is seeking an Administrative Support Professional with the Missouri Capitol Police who believes in providing quality service with honesty, high degree of integrity, strong work ethic and accountability to aid in achieving our mission. A great benefits package with paid time off, medical/vision/dental insurance, life insurance, and a defined benefits retirement plan. Since 1983, Missouri Capitol Police has been the primary full-service law enforcement agency for the 72-acre state office building campus known as the Capitol Complex and state office buildings located in Cole County. Missouri Capitol Police provide service to over 18,000 state employees, state legislators, and elected officials in addition to numerous visitors throughout the year. Missouri Capitol Police is committed to providing quality service and protection for the safety of the community we serve through professionalism, fairness, personal honor, and integrity. You will assist sworn personnel perform general police duties, processes, and operations for the safety of the people and security of the buildings. Job Description: Provides support services such as personnel, expenditure control, file and record maintenance, procurement of supplies and equipment, submission of payment requisitions for operating expenses, and facilities upkeep. Assists Capitol Police Command Staff with the coordination of budget preparation, internal communication, maintaining records, and law enforcement related requests. Provides supervisory assistance to staff to accomplish day-to-day operational needs. Works in SAM II Financial and MO Buys; ability to learn the new State of Missouri MOVERS system. Ability to understand and carry out complex oral and written directions. Assists with payroll and ensures appropriate documentation and processes are completed. Performs a variety of clerical, printing, and daily related tasks in support of Missouri Capitol Police. Answers incoming telephone calls and determines appropriate action to be taken when needed. Minimum Qualifications: 4-6 years of relevant experience or a bachelor’s degree and 0-2 years of relevant experience (substitutions may be allowed). Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Knowledge, Skills, and Abilities : Ability to analyze current expenditures and develop budget projections. Knowledge of the principles and practices of office management and supervision. Must have thorough knowledge of PC operating system, Windows and Microsoft Office programs. Knowledge of a variety of support service functions and rules and regulations related to those areas. Skill in the operation of standard office equipment. Familiar with general accounting principles. Ability to organize work assignments. Ability to provide guidance to other employees and maintain a regular work schedule. Ability to complete additional duties as assigned.
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Under general supervision, the administrative support coordination will provide a full range of secretarial and administrative support to the Environmental Health and Safety Department and Risk Management Office. Duties and responsibilities: Administrative Support Duties: Provide direct support to the Environmental Health and Safety (EH&S) Director, including but not limited to, scheduling meetings, maintaining calendars, receiving calls, and coordinating appointments. Ability to handle multiple work until priorities including assisting with travel arrangements by registering the Director for webinars and conferences, coordinating hotel reservations for the best pricing, inputting travel requests, and facilitating the completion of standard expense reports. Receive and handle general department calls, providing professional and timely responses, quality customer service, and routing calls to the appropriate team member or campus resource. Utilize standard business math along with budget policies and procedures to monitor the department's budget by tracking expenses, identifying sufficiently funded accounts, and highlighting areas of projected overspending to the Director. Create requisitions for Purchase Orders, schedule services with vendors, process invoices, track cost recovery, and monitor payment status to ensure all accounts remain in good standing. Maintain an inventory of department equipment and supplies and use the data to make simple projections of potential cost savings. Under general supervision, carry out assigned project activities, demonstrating ability to self-start, evaluate project milestones, estimate time requirements, and provide regular progress updates. Accountable for end results. Communicate deadlines and dependencies to team members to ensure timely completion of interdependent tasks. Serve as the designated submitter for department service requests to Facilities Management and Information Technology Services (ITS), tracking requests and providing follow-up to leadership as appropriate. Process Development: Assist in documenting current office procedures and, under general supervision, provide suggestions for enhancing operational processes and standards. Assist in the creation and maintenance of an office procedure manual. Collaborate with team members to identify opportunities for increased efficiency in administrative workflows. Apply knowledge and skills in standard office procedures to contribute insights for process enhancements within the unit. Record Keeping: Maintain accurate and organized records related to department functions and projects. Implement and adhere to department records and retention schedules. Maintain records related to hazardous waste, medical waste, training, invoices, and associated reports, following guidance provided by specialists. Utilize electronic and voicemail systems for efficient documentation. Organize departmental efforts to digitize records in new and existing areas, focusing on practical implementation rather than strategic planning. Customer Service: Greet customers and visitors, providing a welcoming and professional atmosphere. Utilize thorough, detailed knowledge of applicable university infrastructure, policies, and procedures to respond to general inquiries and provide information to visitors about core departmental functions. Answer and promptly log calls, directing them appropriately within the department. Address inquiries and requests from individuals at all levels within the organization with professionalism and responsiveness. Demonstrate clear and effective communication skills both orally and in writing. Provide guidance on standard office procedures and department technology systems to customers as needed. Foster a positive and collaborative environment through effective communication. Customer Engagement and Support: Engage with customers to understand their needs and expectations. Provide general support related to standard office procedures and department technology systems. Offer general overviews of program areas and make appropriate recommendations to empower customers in finding the information they need. Identify team engagement opportunities by tracking significant milestones such as staff birthdays and work anniversaries and facilitate recognition opportunities to celebrate team members. Other Duties as Assigned: Undertake other classification related duties as assigned by supervisors or as necessitated by evolving organizational needs. Contribute to special projects and initiatives as directed. Minimum Qualifications: High school diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications: Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature Preferred Qualifications: Knowledge and Abilities: Working knowledge of the fundamentals of financial record keeping. Communication Skills: Demonstrated competence in effectively presenting standard information. Organizational and Administrative Skills: Skill in organizing and planning work to meet schedules and deadlines. Problem-Solving and Decision-Making: Ability to independently handle standard job-related problems. Capability to analyze situations accurately and adopt an effective course of action. Interpersonal Skills: Ability to establish and maintain cooperative working relationships within a diverse multicultural environment. Technical Skills: Proficiency in using standard software packages for word processing, spreadsheets, and databases. Ability to use standard office equipment. Initiative and Independence: Demonstrated initiative in completing assigned tasks. Attention to Detail: Ability to review documents for accuracy and completeness. Skill in maintaining accurate records and files. Adaptability: Ability to learn and apply new information and skills. Flexibility to adapt to changing work conditions. Customer Service: Ability to provide standard information to others on policies, procedures, and job-related matters. Organizational skills, able to manage multiple tasks and projects, ability to self-initiate tasks and keep sight of multiple deadlines. This position serves as the primary front desk representative for the Environmental Health & Safety Department, requiring a high level of professionalism and visibility. The incumbent consistently present a positive and welcoming demeanor, as they are often the first point of contact for visitors, staff, and campus community members. Strong attention to personal presentation and office appearance is essential to maintain a professional and inviting atmosphere. The role requires the ability to handle frequent interruptions and multitask while maintaining a calm and organized demeanor. Ability to maintain confidentiality and exercise discretion when handling sensitive information or situations is crucial. The position requires a high degree of adaptability to changing priorities and the capability to remain composed under pressure. License/Certifications: Valid CA drivers' license Compensation and Benefits: Anticipated Hiring Range: $3,864 - $4,200 per month Classification Hiring Range: $3,864 - $6,072 per month Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM The application deadline is : September 27, 2024 The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-Time, Non-Exempt, Temporary This is an Emergency Hire position. Appointment cannot exceed 180 days. This position is not eligible for benefits before 90 days. Eligibility for benefits occur on the 91st day on assignment. This position classification has been defined as non-exempt and is subjected to overtime provisions of the Fair Labor Standards Act (FLSA). As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act The work may require the ability to work overtime, weekends, and holidays; rotating night, evening, and day shifts; non-standard (8, 10 and 12-hour) shifts and flexible, non-standard workweeks per departmental staffing rules. Advertised: Sep 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Job Summary: Under general supervision, the administrative support coordination will provide a full range of secretarial and administrative support to the Environmental Health and Safety Department and Risk Management Office. Duties and responsibilities: Administrative Support Duties: Provide direct support to the Environmental Health and Safety (EH&S) Director, including but not limited to, scheduling meetings, maintaining calendars, receiving calls, and coordinating appointments. Ability to handle multiple work until priorities including assisting with travel arrangements by registering the Director for webinars and conferences, coordinating hotel reservations for the best pricing, inputting travel requests, and facilitating the completion of standard expense reports. Receive and handle general department calls, providing professional and timely responses, quality customer service, and routing calls to the appropriate team member or campus resource. Utilize standard business math along with budget policies and procedures to monitor the department's budget by tracking expenses, identifying sufficiently funded accounts, and highlighting areas of projected overspending to the Director. Create requisitions for Purchase Orders, schedule services with vendors, process invoices, track cost recovery, and monitor payment status to ensure all accounts remain in good standing. Maintain an inventory of department equipment and supplies and use the data to make simple projections of potential cost savings. Under general supervision, carry out assigned project activities, demonstrating ability to self-start, evaluate project milestones, estimate time requirements, and provide regular progress updates. Accountable for end results. Communicate deadlines and dependencies to team members to ensure timely completion of interdependent tasks. Serve as the designated submitter for department service requests to Facilities Management and Information Technology Services (ITS), tracking requests and providing follow-up to leadership as appropriate. Process Development: Assist in documenting current office procedures and, under general supervision, provide suggestions for enhancing operational processes and standards. Assist in the creation and maintenance of an office procedure manual. Collaborate with team members to identify opportunities for increased efficiency in administrative workflows. Apply knowledge and skills in standard office procedures to contribute insights for process enhancements within the unit. Record Keeping: Maintain accurate and organized records related to department functions and projects. Implement and adhere to department records and retention schedules. Maintain records related to hazardous waste, medical waste, training, invoices, and associated reports, following guidance provided by specialists. Utilize electronic and voicemail systems for efficient documentation. Organize departmental efforts to digitize records in new and existing areas, focusing on practical implementation rather than strategic planning. Customer Service: Greet customers and visitors, providing a welcoming and professional atmosphere. Utilize thorough, detailed knowledge of applicable university infrastructure, policies, and procedures to respond to general inquiries and provide information to visitors about core departmental functions. Answer and promptly log calls, directing them appropriately within the department. Address inquiries and requests from individuals at all levels within the organization with professionalism and responsiveness. Demonstrate clear and effective communication skills both orally and in writing. Provide guidance on standard office procedures and department technology systems to customers as needed. Foster a positive and collaborative environment through effective communication. Customer Engagement and Support: Engage with customers to understand their needs and expectations. Provide general support related to standard office procedures and department technology systems. Offer general overviews of program areas and make appropriate recommendations to empower customers in finding the information they need. Identify team engagement opportunities by tracking significant milestones such as staff birthdays and work anniversaries and facilitate recognition opportunities to celebrate team members. Other Duties as Assigned: Undertake other classification related duties as assigned by supervisors or as necessitated by evolving organizational needs. Contribute to special projects and initiatives as directed. Minimum Qualifications: High school diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications: Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature Preferred Qualifications: Knowledge and Abilities: Working knowledge of the fundamentals of financial record keeping. Communication Skills: Demonstrated competence in effectively presenting standard information. Organizational and Administrative Skills: Skill in organizing and planning work to meet schedules and deadlines. Problem-Solving and Decision-Making: Ability to independently handle standard job-related problems. Capability to analyze situations accurately and adopt an effective course of action. Interpersonal Skills: Ability to establish and maintain cooperative working relationships within a diverse multicultural environment. Technical Skills: Proficiency in using standard software packages for word processing, spreadsheets, and databases. Ability to use standard office equipment. Initiative and Independence: Demonstrated initiative in completing assigned tasks. Attention to Detail: Ability to review documents for accuracy and completeness. Skill in maintaining accurate records and files. Adaptability: Ability to learn and apply new information and skills. Flexibility to adapt to changing work conditions. Customer Service: Ability to provide standard information to others on policies, procedures, and job-related matters. Organizational skills, able to manage multiple tasks and projects, ability to self-initiate tasks and keep sight of multiple deadlines. This position serves as the primary front desk representative for the Environmental Health & Safety Department, requiring a high level of professionalism and visibility. The incumbent consistently present a positive and welcoming demeanor, as they are often the first point of contact for visitors, staff, and campus community members. Strong attention to personal presentation and office appearance is essential to maintain a professional and inviting atmosphere. The role requires the ability to handle frequent interruptions and multitask while maintaining a calm and organized demeanor. Ability to maintain confidentiality and exercise discretion when handling sensitive information or situations is crucial. The position requires a high degree of adaptability to changing priorities and the capability to remain composed under pressure. License/Certifications: Valid CA drivers' license Compensation and Benefits: Anticipated Hiring Range: $3,864 - $4,200 per month Classification Hiring Range: $3,864 - $6,072 per month Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM The application deadline is : September 27, 2024 The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-Time, Non-Exempt, Temporary This is an Emergency Hire position. Appointment cannot exceed 180 days. This position is not eligible for benefits before 90 days. Eligibility for benefits occur on the 91st day on assignment. This position classification has been defined as non-exempt and is subjected to overtime provisions of the Fair Labor Standards Act (FLSA). As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act The work may require the ability to work overtime, weekends, and holidays; rotating night, evening, and day shifts; non-standard (8, 10 and 12-hour) shifts and flexible, non-standard workweeks per departmental staffing rules. Advertised: Sep 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrative Support Coordinator II Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $4,279 to $4,992* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: October 6, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Chief Information Officer (CIO), the Administrative Support Coordinator provides administrative and office support for the CIO and the Information Technology (IT) department. The coordinator is responsible for independently managing a wide range of administrative tasks, often of a sensitive and confidential nature. The coordinator maintains the department’s administrative policies, procedures, official records, and correspondence, exercising sound judgment, discretion, and professionalism at all times. The role requires balancing priorities and deadlines, working independently while adhering to established policies and procedures. Additionally, the coordinator acts as a key contact for communication within the department, across campus offices, and with external constituents. In supporting the CIO, the coordinator also provides administrative support to senior IT management, ensuring the highest level of service delivery within the department. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Administrative Support: Acts as the administrative support coordinator to the CIO and Associate Vice President for Information Technology. Provides primary daily assistance to the Chief Information Officer, IT Directors, and IT staff, handling multiple and often sensitive requests. Maintains calendar, schedule, and files. Coordinates meetings, assembles background materials as appropriate, and prepares information for executive leadership meetings. Provides direct administrative support to the Chief Information Officer, including managing the CIO’s calendar, receipt, and review of confidential and sensitive correspondence and other communications. Independently prepares draft-form memos and modifies to final form, as appropriate. Facilitates the smooth and efficient operation of the Office of the Chief Information Officer and the Information Technology division. Determines which inquiries and items received by the division should be brought to the attention of the Chief Information Officer and which should be routed to other individuals and offices. Responsible for the organization and maintenance of Information Technology division administrative policies and official records and correspondence. Coordinates and coordinates administrative tasks associated with budget, human resources and outside constituents. Oversees division-wide personnel transactions and alerts the Chief Information Officer of potential concerns Office and Division Coordination/ Management: Coordinates the daily operations of the Chief Information Officer’s (CIO) office, including screening incoming calls, greeting visitors, and responding to email inquiries. Identifies and organizes supplies, materials, and equipment, including resolving any discrepancies with received items. Receives, screens, and distributes all incoming mail. Maintains the building conference room calendar. Serves as the primary contact for various matters within the Information Technology division, responding to questions and analyzing problems. Prioritizes and responds to requests on behalf of the CIO, acting independently utilizing a high level of judgment. Responsible for maintaining office policies and procedures, working closely with the CIO during campus emergencies alongside appropriate campus emergency personnel. Makes informed recommendations to the CIO based on careful assessment of existing policies, related documentation, and procedures. As a participant in management meetings, acts as a business partner, taking notes for the CIO, organizing data, and offering recommendations when appropriate. Reviews and ensures the accuracy of monthly attendance reports for direct reports through absence management. Represents the office of the CIO, collaborating with the offices of the president, other Vice Presidents, campus departments, the chancellor’s office, and the general public. Assists the Senior Budget Analyst with the coordination of all reimbursement requests requiring the CIO’s approval, including but not limited to travel reimbursements, invoices, and other forms of payment or reimbursement originating from multiple campus departments, including the Information Technology division. Budget Support: Maintains, tracks, reconciles, and reports divisional budget expenditures in a timely manner according to the procedures of the University which include working directly with University Corporation, Accounting, and grant budgets. Provides budget status reports as requested by the CIO and/or Senior Budget Analyst. Maintains data related to financial reporting. Maintains all documentation for the division's purchases. Reviews and confirms the accuracy of invoices for approval of payment. Works with the Office of the CIO Senior Budget Analyst to ensure consistency across all IT departments. Communication: Compose, proofread, and edit correspondence of various complexities and levels of confidentiality (including reports, letters, campus-wide emails, etc.) on behalf of the Chief Information Officer and the division’s senior management team; may also initiate correspondence in support of division initiatives. Prepare and distribute division communications or newsletters, which involve researching, writing, and editing articles, as well as sourcing and editing images. Prepare, edit and distribute communications on behalf of the Chief Information Officer and other division leaders as requested. Event Coordination: Coordinate logistics for division events, including special events, conferences, and business meetings both on and off campus. This includes planning logistical support, tracking expenditures, and coordinating all related logistics such as preparing agendas, scheduling meetings, reserving rooms, arranging equipment, and taking minutes. Other Functions : Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Must be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures. Thorough mastery of English grammar, spelling, punctuation and editing. Working knowledge of budget policies and procedures. Expertise in using office software packages, technology, and systems. Ability to: maintain strict confidentiality and appropriately handle sensitive communications with employees and external agencies; ability to apply standard theories, principles, practices, and techniques to develop conclusions and make recommendations; ability to work professionally with representatives from public and private entities and handle potentially sensitive situations; ability to understand problems from a broad, interactive perspective and develop solutions that combine information and ideas in new ways; ability to compose, edit, and appropriately format correspondence and reports; ability to handle multiple work priorities in a timely manner, initiating, organizing, planning, and implementing work and projects; ability to work collaboratively with colleagues in other units and senior management reporting to the Chief Information Officer; ability to perform accurately in a detail-oriented environment; ability to maintain and effectively communicate with high-level and diverse contacts within the university system and with outside entities and agencies; ability to effectively use application information systems and applications in analysis, research, and reporting activities and projects; ability to anticipate problems and address them proactively; ability to effectively interpret, organize, and present information and ideas in written or presentation form; ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; ability to plan and manage multiple and ongoing events and projects; ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist; ability to set own priorities, perform consistently, organize and plan work and projects; make decisions independently, and complete duties accurately with little or no supervision. MINIMUM QUALIFICATIONS : Knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. SPECIALIZED SKILLS : Knowledgeable of budget and accounting concepts, practices and processes. Clear, concise, and professional written and oral communication skills. Excellent attention to detail and organizational skills; demonstrated ability to independently juggle multiple projects to meet deadlines and objectives, and adapt to shifting priorities and new processes and procedures. PREFERRED QUALIFICATIONS : Preferred candidates will have a Bachelor’s degree in any discipline with at least two years of experience in a support role, ideally with some exposure to higher education settings or supporting senior leadership. Technical fluency with Oracle/PeopleSoft, CSU Common Financial System, or similar enterprise information systems is desired, along with proficiency in Microsoft Office Professional Suite and Google Workspace. Expertise in data management, financial management principles, and the ability to handle confidential information with discretion are essential. Strong customer service skills, experience in coordinating complex projects and events, and the ability to manage multiple deadlines are highly preferred. Familiarity with IT terminology, trends, and the strategic role of IT in an academic environment is also highly desirable. Strong written and verbal communication skills are essential, with the ability to interact effectively with diverse groups. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; and access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Sep 09 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Classification: Administrative Support Coordinator II Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $4,279 to $4,992* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: October 6, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Chief Information Officer (CIO), the Administrative Support Coordinator provides administrative and office support for the CIO and the Information Technology (IT) department. The coordinator is responsible for independently managing a wide range of administrative tasks, often of a sensitive and confidential nature. The coordinator maintains the department’s administrative policies, procedures, official records, and correspondence, exercising sound judgment, discretion, and professionalism at all times. The role requires balancing priorities and deadlines, working independently while adhering to established policies and procedures. Additionally, the coordinator acts as a key contact for communication within the department, across campus offices, and with external constituents. In supporting the CIO, the coordinator also provides administrative support to senior IT management, ensuring the highest level of service delivery within the department. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Administrative Support: Acts as the administrative support coordinator to the CIO and Associate Vice President for Information Technology. Provides primary daily assistance to the Chief Information Officer, IT Directors, and IT staff, handling multiple and often sensitive requests. Maintains calendar, schedule, and files. Coordinates meetings, assembles background materials as appropriate, and prepares information for executive leadership meetings. Provides direct administrative support to the Chief Information Officer, including managing the CIO’s calendar, receipt, and review of confidential and sensitive correspondence and other communications. Independently prepares draft-form memos and modifies to final form, as appropriate. Facilitates the smooth and efficient operation of the Office of the Chief Information Officer and the Information Technology division. Determines which inquiries and items received by the division should be brought to the attention of the Chief Information Officer and which should be routed to other individuals and offices. Responsible for the organization and maintenance of Information Technology division administrative policies and official records and correspondence. Coordinates and coordinates administrative tasks associated with budget, human resources and outside constituents. Oversees division-wide personnel transactions and alerts the Chief Information Officer of potential concerns Office and Division Coordination/ Management: Coordinates the daily operations of the Chief Information Officer’s (CIO) office, including screening incoming calls, greeting visitors, and responding to email inquiries. Identifies and organizes supplies, materials, and equipment, including resolving any discrepancies with received items. Receives, screens, and distributes all incoming mail. Maintains the building conference room calendar. Serves as the primary contact for various matters within the Information Technology division, responding to questions and analyzing problems. Prioritizes and responds to requests on behalf of the CIO, acting independently utilizing a high level of judgment. Responsible for maintaining office policies and procedures, working closely with the CIO during campus emergencies alongside appropriate campus emergency personnel. Makes informed recommendations to the CIO based on careful assessment of existing policies, related documentation, and procedures. As a participant in management meetings, acts as a business partner, taking notes for the CIO, organizing data, and offering recommendations when appropriate. Reviews and ensures the accuracy of monthly attendance reports for direct reports through absence management. Represents the office of the CIO, collaborating with the offices of the president, other Vice Presidents, campus departments, the chancellor’s office, and the general public. Assists the Senior Budget Analyst with the coordination of all reimbursement requests requiring the CIO’s approval, including but not limited to travel reimbursements, invoices, and other forms of payment or reimbursement originating from multiple campus departments, including the Information Technology division. Budget Support: Maintains, tracks, reconciles, and reports divisional budget expenditures in a timely manner according to the procedures of the University which include working directly with University Corporation, Accounting, and grant budgets. Provides budget status reports as requested by the CIO and/or Senior Budget Analyst. Maintains data related to financial reporting. Maintains all documentation for the division's purchases. Reviews and confirms the accuracy of invoices for approval of payment. Works with the Office of the CIO Senior Budget Analyst to ensure consistency across all IT departments. Communication: Compose, proofread, and edit correspondence of various complexities and levels of confidentiality (including reports, letters, campus-wide emails, etc.) on behalf of the Chief Information Officer and the division’s senior management team; may also initiate correspondence in support of division initiatives. Prepare and distribute division communications or newsletters, which involve researching, writing, and editing articles, as well as sourcing and editing images. Prepare, edit and distribute communications on behalf of the Chief Information Officer and other division leaders as requested. Event Coordination: Coordinate logistics for division events, including special events, conferences, and business meetings both on and off campus. This includes planning logistical support, tracking expenditures, and coordinating all related logistics such as preparing agendas, scheduling meetings, reserving rooms, arranging equipment, and taking minutes. Other Functions : Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Must be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures. Thorough mastery of English grammar, spelling, punctuation and editing. Working knowledge of budget policies and procedures. Expertise in using office software packages, technology, and systems. Ability to: maintain strict confidentiality and appropriately handle sensitive communications with employees and external agencies; ability to apply standard theories, principles, practices, and techniques to develop conclusions and make recommendations; ability to work professionally with representatives from public and private entities and handle potentially sensitive situations; ability to understand problems from a broad, interactive perspective and develop solutions that combine information and ideas in new ways; ability to compose, edit, and appropriately format correspondence and reports; ability to handle multiple work priorities in a timely manner, initiating, organizing, planning, and implementing work and projects; ability to work collaboratively with colleagues in other units and senior management reporting to the Chief Information Officer; ability to perform accurately in a detail-oriented environment; ability to maintain and effectively communicate with high-level and diverse contacts within the university system and with outside entities and agencies; ability to effectively use application information systems and applications in analysis, research, and reporting activities and projects; ability to anticipate problems and address them proactively; ability to effectively interpret, organize, and present information and ideas in written or presentation form; ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; ability to plan and manage multiple and ongoing events and projects; ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist; ability to set own priorities, perform consistently, organize and plan work and projects; make decisions independently, and complete duties accurately with little or no supervision. MINIMUM QUALIFICATIONS : Knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. SPECIALIZED SKILLS : Knowledgeable of budget and accounting concepts, practices and processes. Clear, concise, and professional written and oral communication skills. Excellent attention to detail and organizational skills; demonstrated ability to independently juggle multiple projects to meet deadlines and objectives, and adapt to shifting priorities and new processes and procedures. PREFERRED QUALIFICATIONS : Preferred candidates will have a Bachelor’s degree in any discipline with at least two years of experience in a support role, ideally with some exposure to higher education settings or supporting senior leadership. Technical fluency with Oracle/PeopleSoft, CSU Common Financial System, or similar enterprise information systems is desired, along with proficiency in Microsoft Office Professional Suite and Google Workspace. Expertise in data management, financial management principles, and the ability to handle confidential information with discretion are essential. Strong customer service skills, experience in coordinating complex projects and events, and the ability to manage multiple deadlines are highly preferred. Familiarity with IT terminology, trends, and the strategic role of IT in an academic environment is also highly desirable. Strong written and verbal communication skills are essential, with the ability to interact effectively with diverse groups. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; and access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Sep 09 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Guardian Scholars Coordinator Classification Administrative Support Coordinator I AutoReqId 542826 Department Guardian Scholars Program Sub-Division Student Retention Salary Range Classification Range $3,864 - $6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,269 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Guardian Scholars program, housed within the Center for Scholars, at California State University Fullerton, provides comprehensive services to foster youth students to support their personal, academic, and professional success. We seek an exceptional individual to join our team as the Guardian Scholars Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision and direction of the Center for Scholars (CFS) Director, the Administrative Support Coordinator is responsible for the coordination of the office functions, administrative support, and budget support for the Guardian Scholars Program and the Center for Scholars. The Administrative Support Coordinator is responsible for the day-to-day operations of the CFS and works independently to ensure the Center is ready to welcome students, staff, and community partners. The Administrative Support Coordinator works closely with Center for Scholars Director and CFS Analyst in preparing forms and monitoring expenditures for the department with strong attention to detail; plans and helps coordinate Guardian Scholars events that are student centered in collaboration with other CFS professional staff; maintains Guardian Scholars budget and processes expense claims, check requests, and purchase requisitions. The Administrative Support Coordinator reviews and evaluates fiscal planning for Guardian Scholar activities, programming, and events and offers recommendations as necessary; provides general event support by reserving event venues and placing catering orders. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Four years of related administration coordination experience. Knowledge of and skill in standard office procedures and practices. Ability to plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively, Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 12 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
Sep 23, 2024
Job Title Guardian Scholars Coordinator Classification Administrative Support Coordinator I AutoReqId 542826 Department Guardian Scholars Program Sub-Division Student Retention Salary Range Classification Range $3,864 - $6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,269 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Guardian Scholars program, housed within the Center for Scholars, at California State University Fullerton, provides comprehensive services to foster youth students to support their personal, academic, and professional success. We seek an exceptional individual to join our team as the Guardian Scholars Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision and direction of the Center for Scholars (CFS) Director, the Administrative Support Coordinator is responsible for the coordination of the office functions, administrative support, and budget support for the Guardian Scholars Program and the Center for Scholars. The Administrative Support Coordinator is responsible for the day-to-day operations of the CFS and works independently to ensure the Center is ready to welcome students, staff, and community partners. The Administrative Support Coordinator works closely with Center for Scholars Director and CFS Analyst in preparing forms and monitoring expenditures for the department with strong attention to detail; plans and helps coordinate Guardian Scholars events that are student centered in collaboration with other CFS professional staff; maintains Guardian Scholars budget and processes expense claims, check requests, and purchase requisitions. The Administrative Support Coordinator reviews and evaluates fiscal planning for Guardian Scholar activities, programming, and events and offers recommendations as necessary; provides general event support by reserving event venues and placing catering orders. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Four years of related administration coordination experience. Knowledge of and skill in standard office procedures and practices. Ability to plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively, Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 12 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Chemistry and Biochemistry Administrative Coordinator Classification Administrative Support Coordinator II AutoReqId 542741 Department Chemistry and Biochemistry Sub-Division College of Natural Sciences and Mathematics Salary Range Classification Range $4,058 - $6,653 per month (Hiring range depending on qualifications, not anticipated to exceed $4,058 - $5,200 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Department of Chemistry and Biochemistry at California State University Fullerton (CSUF) has an impressive record of student success. After graduating, many of our students go on to attend prestigious graduate and professional schools, end up employed in the local industry, or go on to become teachers. We have strong bonds with our alumni and they will attest that CSUF Chemistry and Biochemistry graduates continue to be highly sought-after by both employers and graduate schools. We seek an exceptional individual to join our team as the Chemistry and Biochemistry Administrative Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Coordinator works with the chair and the department staff to coordinate and manage all department administrative functions, including scheduling, lecturer and student contracts, and travel, as well as tracking deadlines and sharing calendar events. Serves as liaison between department and Dean's office. Attends department meetings and takes minutes. Serves as support to the department faculty personnel committee for processing confidential documentation and maintaining all confidential faculty files. Assists department search committees with processing applicant information, maintaining applicant files, and communicating with applicants. Coordinates the planning of special events and activities and maintains department files and records. Monitors staff attendance and timekeeping and reviews in the Absence Management system. Processes time sheets for graduate assistants. Teaching associates and student assistants. The Administrative Support Coordinator is responsible for providing high-level office support to students, faculty, staff, and community members. Plans, initiate, executes, and coordinates complex projects, activities, and events with accountability for results. Evaluates and make recommendations related to operational and procedural matters. Uses knowledge of specialized policies and procedures to complete assignments. Provides lead work direction, training, and guidance to others as needed. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience working in an academic department is preferred. Experience using PeopleSoft/Oracle Common Human Resources System (CHRS) preferred. Recent experience serving in a lead role overseeing the work of others and several years of progressively responsible related administrative experience at a senior level. Skill in using both PC and Mac computers is preferred. Experience coordinating departmental events and large meetings preferred. Experience in coordinating departmental budget, recruitment, placing work orders, curriculum development, scheduling classes, and student advisement/registration preferred. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 12 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
Sep 23, 2024
Job Title Chemistry and Biochemistry Administrative Coordinator Classification Administrative Support Coordinator II AutoReqId 542741 Department Chemistry and Biochemistry Sub-Division College of Natural Sciences and Mathematics Salary Range Classification Range $4,058 - $6,653 per month (Hiring range depending on qualifications, not anticipated to exceed $4,058 - $5,200 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Department of Chemistry and Biochemistry at California State University Fullerton (CSUF) has an impressive record of student success. After graduating, many of our students go on to attend prestigious graduate and professional schools, end up employed in the local industry, or go on to become teachers. We have strong bonds with our alumni and they will attest that CSUF Chemistry and Biochemistry graduates continue to be highly sought-after by both employers and graduate schools. We seek an exceptional individual to join our team as the Chemistry and Biochemistry Administrative Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Coordinator works with the chair and the department staff to coordinate and manage all department administrative functions, including scheduling, lecturer and student contracts, and travel, as well as tracking deadlines and sharing calendar events. Serves as liaison between department and Dean's office. Attends department meetings and takes minutes. Serves as support to the department faculty personnel committee for processing confidential documentation and maintaining all confidential faculty files. Assists department search committees with processing applicant information, maintaining applicant files, and communicating with applicants. Coordinates the planning of special events and activities and maintains department files and records. Monitors staff attendance and timekeeping and reviews in the Absence Management system. Processes time sheets for graduate assistants. Teaching associates and student assistants. The Administrative Support Coordinator is responsible for providing high-level office support to students, faculty, staff, and community members. Plans, initiate, executes, and coordinates complex projects, activities, and events with accountability for results. Evaluates and make recommendations related to operational and procedural matters. Uses knowledge of specialized policies and procedures to complete assignments. Provides lead work direction, training, and guidance to others as needed. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience working in an academic department is preferred. Experience using PeopleSoft/Oracle Common Human Resources System (CHRS) preferred. Recent experience serving in a lead role overseeing the work of others and several years of progressively responsible related administrative experience at a senior level. Skill in using both PC and Mac computers is preferred. Experience coordinating departmental events and large meetings preferred. Experience in coordinating departmental budget, recruitment, placing work orders, curriculum development, scheduling classes, and student advisement/registration preferred. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 12 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Capital Programs and Facilities Management Recruitment Coordinator Classification Administrative Support Coordinator I AutoReqId 542091 Department Capital Programs and Facilities Management Sub-Division Associate Vice President, Facilities Management Salary Range Classification Range $3,864 - $ 6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,100 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Capital Programs and Facilities Management (CPFM) is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We seek an exceptional individual to join our Capital Programs and Facilities Management team as the Capital Programs and Facilities Management Recruitment Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity. Under general guidance of the Director of Business and Administrative Services, this position supports Human Resources functions for all departments within Capital Programs and Facilities Management (CPFM). The Administrative Support Coordinator offers a wide range of support to department staff, and management, and serves as a main point of contact for CPFM candidates. The CPFM Recruitment Support Coordinator works independently coordinating sensitive Human Resources related matters, such as tracking employee leaves, separations, and completing injury reports. This position is also responsible for coordinating a high-volume of recruitments, which includes editing position descriptions, initiating and dispositioning recruitments within the CHRS Recruiting system, coordinating interview panels and scheduling interviews, as well as onboarding new employees. The CPFM Recruitment Coordinator also evaluates internal Human Resource business processes and documents and makes recommendations for improvement, optimizing digitalizing processes, forms and using systems to submit, track, and report information. This position is responsible for regularly updating the recruitment log and ensuring data is accurate for reporting. Serves as a backup for CPFM uniform orders and supports Department Information Technology coordination. May assist in the logistical planning and setup for CPFM and Administration and Finance Division events. The position must ensure protocols are adhered to and documents and reports are processed in accordance with campus guidelines and governmental regulations. The Administrative Support Coordinator has exceptional customer service, is approachable, professional, and supports an inclusive environment. Must be extremely organized with great time management skills and is able to prioritize tasks. This position requires a high degree of dependability, confidentiality and discretion. The Administrative Support Coordinator is detail oriented in their work and ensures accuracy for all assignments. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Requires excellent administrative skills, experience working with recruitments and onboarding, working within the California State University (CSU) system, excellent communication and interpersonal skills, ability to uphold a high standard of integrity, confidentiality and discretion, as well as possessing a customer service-oriented attitude. Bachelor’s degree from an accredited four-year University is preferred. Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. May require a knowledge of business mathematics beyond basic arithmetic. Responsible for large scale, complex projects with broad, visible impact that involve coordination with other departments are planned and executed. Projects are coordinated through initiation, execution, coordination, implementation, and evaluation. Support staff and work unit priorities are usually set. Full accountability for workflow and completion of work for the assigned support staff. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Assignments will require interaction at the highest levels within and outside the university, often in sensitive interpersonal situations. License/Certifications California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Oct 03 2024 Pacific Daylight Time Closing Date/Time:
Aug 23, 2024
Job Title Capital Programs and Facilities Management Recruitment Coordinator Classification Administrative Support Coordinator I AutoReqId 542091 Department Capital Programs and Facilities Management Sub-Division Associate Vice President, Facilities Management Salary Range Classification Range $3,864 - $ 6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,100 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Capital Programs and Facilities Management (CPFM) is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We seek an exceptional individual to join our Capital Programs and Facilities Management team as the Capital Programs and Facilities Management Recruitment Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity. Under general guidance of the Director of Business and Administrative Services, this position supports Human Resources functions for all departments within Capital Programs and Facilities Management (CPFM). The Administrative Support Coordinator offers a wide range of support to department staff, and management, and serves as a main point of contact for CPFM candidates. The CPFM Recruitment Support Coordinator works independently coordinating sensitive Human Resources related matters, such as tracking employee leaves, separations, and completing injury reports. This position is also responsible for coordinating a high-volume of recruitments, which includes editing position descriptions, initiating and dispositioning recruitments within the CHRS Recruiting system, coordinating interview panels and scheduling interviews, as well as onboarding new employees. The CPFM Recruitment Coordinator also evaluates internal Human Resource business processes and documents and makes recommendations for improvement, optimizing digitalizing processes, forms and using systems to submit, track, and report information. This position is responsible for regularly updating the recruitment log and ensuring data is accurate for reporting. Serves as a backup for CPFM uniform orders and supports Department Information Technology coordination. May assist in the logistical planning and setup for CPFM and Administration and Finance Division events. The position must ensure protocols are adhered to and documents and reports are processed in accordance with campus guidelines and governmental regulations. The Administrative Support Coordinator has exceptional customer service, is approachable, professional, and supports an inclusive environment. Must be extremely organized with great time management skills and is able to prioritize tasks. This position requires a high degree of dependability, confidentiality and discretion. The Administrative Support Coordinator is detail oriented in their work and ensures accuracy for all assignments. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Requires excellent administrative skills, experience working with recruitments and onboarding, working within the California State University (CSU) system, excellent communication and interpersonal skills, ability to uphold a high standard of integrity, confidentiality and discretion, as well as possessing a customer service-oriented attitude. Bachelor’s degree from an accredited four-year University is preferred. Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. May require a knowledge of business mathematics beyond basic arithmetic. Responsible for large scale, complex projects with broad, visible impact that involve coordination with other departments are planned and executed. Projects are coordinated through initiation, execution, coordination, implementation, and evaluation. Support staff and work unit priorities are usually set. Full accountability for workflow and completion of work for the assigned support staff. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Assignments will require interaction at the highest levels within and outside the university, often in sensitive interpersonal situations. License/Certifications California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Oct 03 2024 Pacific Daylight Time Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Provide a full range of administrative and secretarial support for the School of Cyber & Decision Sciences, assisting the School Director, faculty and staff. Duties and responsibilities Ability to independently handle multiple work unit priorities and projects under general supervision. Responsibilities include, but are not limited to, preparing course schedules, inputting data into Courseleaf Section Scheduler (CLSS) and PeopleSoft, issuing permits, updating course offerings, scheduling course offerings with current information (including instructors, times, rooms), arranging adjunct lecturer appointments, generating contracts, and arranging for office space and keys, etc. Address a wide range of problems by interpreting policies and procedures to provide comprehensive student services support, offering guidance and information to prospective, new, current, and alumni students. Utilize detailed knowledge of applicable university infrastructure, policies, and procedures to provide administrative support to the Information and Decision Sciences (IDS) Department, effectively responding to student, faculty, and university staff inquiries. Maintain IDS department office inventory and purchased supplies (office, educational, and software items) using a requisition or corporate card. Complete disbursement paperwork for business activities and events. Submit department duplication or printing requests and initiate work orders for department or building areas in need of repairs. Ensure well-functioning air conditioning and request keys for faculty as needed. Maintain an ideal work environment. Assist in coordinating student registration processes and enrollment priorities. Provide administrative support for the IDS department’s marketing and publicity efforts across all its programs by coordinating events, attending job and student recruitment fairs, and other IDS marketing efforts. Provide administrative support to departments regarding purchasing, reimbursements, and corporate card monitoring, including monthly corporate card reconciliation. Assist in coordinating faculty recruitment for tenure track & adjunct positions by placing faculty job announcements to various platforms, maintain all hiring paperwork, and scheduling campus visitation activities. Maintain records and files for students, faculty, and recruitment evaluations and assist School Director in preparing attachments to offer letters. Monitor faculty professional development funds and expenses. Other classification related duties as assigned. Minimum Qualifications: High School diploma or equivalent Three years of progressively responsible experience in general office clerical or secretarial work or the equivalent Required Qualifications: Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Preferred Qualifications: Fully functional knowledge of and skill in standard office procedures and practices Ability to communicate clearly orally and in writing with students, peers, faculty, administration and others. Collegial, a quick learner, and a problem solver. Ability to manage wide range of projects in a demanding academic environment Compensation and Benefits: Anticipated Hiring Range: $3,916 - $4,167 per month Classification Salary Range: $3,864 - $6,072 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-time Non-Exempt Temporary (up to one year with the possibility of further renewal) Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations. The application deadline is: October 10, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Sep 25 2024 Pacific Daylight Time Applications close: Oct 10 2024 Pacific Daylight Time Closing Date/Time:
Sep 26, 2024
Job Summary: Provide a full range of administrative and secretarial support for the School of Cyber & Decision Sciences, assisting the School Director, faculty and staff. Duties and responsibilities Ability to independently handle multiple work unit priorities and projects under general supervision. Responsibilities include, but are not limited to, preparing course schedules, inputting data into Courseleaf Section Scheduler (CLSS) and PeopleSoft, issuing permits, updating course offerings, scheduling course offerings with current information (including instructors, times, rooms), arranging adjunct lecturer appointments, generating contracts, and arranging for office space and keys, etc. Address a wide range of problems by interpreting policies and procedures to provide comprehensive student services support, offering guidance and information to prospective, new, current, and alumni students. Utilize detailed knowledge of applicable university infrastructure, policies, and procedures to provide administrative support to the Information and Decision Sciences (IDS) Department, effectively responding to student, faculty, and university staff inquiries. Maintain IDS department office inventory and purchased supplies (office, educational, and software items) using a requisition or corporate card. Complete disbursement paperwork for business activities and events. Submit department duplication or printing requests and initiate work orders for department or building areas in need of repairs. Ensure well-functioning air conditioning and request keys for faculty as needed. Maintain an ideal work environment. Assist in coordinating student registration processes and enrollment priorities. Provide administrative support for the IDS department’s marketing and publicity efforts across all its programs by coordinating events, attending job and student recruitment fairs, and other IDS marketing efforts. Provide administrative support to departments regarding purchasing, reimbursements, and corporate card monitoring, including monthly corporate card reconciliation. Assist in coordinating faculty recruitment for tenure track & adjunct positions by placing faculty job announcements to various platforms, maintain all hiring paperwork, and scheduling campus visitation activities. Maintain records and files for students, faculty, and recruitment evaluations and assist School Director in preparing attachments to offer letters. Monitor faculty professional development funds and expenses. Other classification related duties as assigned. Minimum Qualifications: High School diploma or equivalent Three years of progressively responsible experience in general office clerical or secretarial work or the equivalent Required Qualifications: Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Preferred Qualifications: Fully functional knowledge of and skill in standard office procedures and practices Ability to communicate clearly orally and in writing with students, peers, faculty, administration and others. Collegial, a quick learner, and a problem solver. Ability to manage wide range of projects in a demanding academic environment Compensation and Benefits: Anticipated Hiring Range: $3,916 - $4,167 per month Classification Salary Range: $3,864 - $6,072 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-time Non-Exempt Temporary (up to one year with the possibility of further renewal) Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations. The application deadline is: October 10, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Sep 25 2024 Pacific Daylight Time Applications close: Oct 10 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrative Support Coordinator I Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $3,680 to $4,274* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 21, 2024 Recruitment Status: Extended ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Director of University Affairs, Ceremonies, and Events, the Administrative Support Coordinator is responsible for providing administrative support and coordination to maintain the administrative objectives of University Affairs, Ceremonies, and Events. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : 1. Office Support: Main point of contact for the clerical/administrative support functions. Maintains strategic office management by prioritizing and responding to daily routine communications. Maintains calendar, schedules appointments, reschedules appointments or meetings, as appropriate. Assembles and distributes information/documents and agendas pertinent to meetings and events; handles collection and coordination of information related to UACE activities. Coordinates arrangements for travel; prepares and processes travel authorization, reimbursement and claim forms/documentation, submits, tracks and files for defensive driving forms, cell phone reimbursement forms, and incident reports. . Sorts and processes mail, identifies priority items for the department director’s review, and forwards other materials to the appropriate area. Ensures that confidential information and required documentation are received, completed, and maintained appropriately. Identifies supplies, materials, equipment, and services needed for the office and/or requested. Receives and organizes supplies for storage and/or distribution. 2. Administrative Support: Ensures UACE, CES and SE staff provide accurate and timely reports and documentation to clients and the department director. Coordinates clerical and administrative support functions across UACE, CES and SE. Works with other campus staff members to manage a broad range of operational and procedural office and administrative problems, which may at times require research for problem-solving. Responsible for creating, maintaining and updating as needed UACE electronic forms, including but not limited to the Event Logistics Forms (ELFs). Creating and maintaining UACE department calendars. Works with the department Director to create, maintain and distribute UACE weekly staff meeting agendas and notes. Responsible for regularly tracking and resolving issues sent to the UACE email. Provides onboarding support to new employees, student assistants, and casual workers. Serves as the UACE timekeeper for reporting purposes. Tracks student assistant schedules, and assists with new employee paperwork. Interfaces with University Communications as needed to support communicating and marketing campus events. Reviews and approves event calendar postings through TerminalFour. Updates UACE website. Provides support by drafting, updating and maintaining UACE procedures to help ensure maximum quality of customer services is provided and productivity is increased. Responsible for maintaining and updating procedures for UACE whenever updates are made. Ensures that UACE, CES and SE staff complete required training and keeps an updated tracking log. Responsible for producing event estimates and final sales orders as well as tracking and preparing all billing related documents. Works with the division budget analyst to ensure accounts receivable and payables are processed in a timely manner. Assists in tracking budget expenditures and maintaining balances and information. Liaison to department budget analyst. Prepares service agreements, facility use agreements and contracts for review and execution by the department director. 3. Program and Event Support and Coordination: Administratively supports the event professionals in planning and implementation of campus events such, but not limited to Campus Welcome Cookout, Staff and Faculty Holiday Celebration, Staff & Faculty Appreciation Breakfast, Commencement and Summer Conferences. Assigns, tracks, and coordinates events submitted through 25Live or other workflow processing tools to process the Campus Events Logistics Forms (ELFs) and distribute event details to the appropriate event professional and campus stakeholders using project coordination strategies. Ensures all event organizers and professionals meet established and agreed-upon deadlines. Coordinates with event organizers and supports requests for non-managed spaces. Oversees project schedules, monitors budgets and anticipates deadlines and approvals. Revises schedules as needed. Conducts regular status meetings. Works with department event professionals to gather and approve set up diagrams, catering orders, and vendor paperwork. Creates electric and paper files and ensures finished events are archived in accordance with records retention schedules and customary practices. Creates and maintains event reports. Functional lead and department expert for 25Live. 4. Policy Implementation: Keeps abreast with academic and administrative policies and procedures, including those pertaining to travel, MOUs, and campus guidelines, policies and procedures. Ensures compliance with all University policies, procedures, and regulations. Maintains a system of easy access to all reports, policies, procedures, and regulations. Assumes accountability for precision of communication regarding all events tracked through UACE. 5. Records and Standards Maintenance: Maintains a system of materials, documents, files and records for both physical and electronic materials, including reports, logs, and correspondence. Maintains, organizes, assembles, and /or summarizes information from office files or other sources for the UACE Director for use during appointments or meetings; assists with the production of reports, statistical data, brochures, flyers, and other publications. 6. Customer Service: Independently and professionally greets and screens visitors, telephone calls, and mail, taking the required action or referring requests as appropriate; responds to questions from the general public, students, staff, and faculty about requirements, program status, individual services, and other information using tact and diplomacy. Serves as the office point person for the Department Office. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Must be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures. Thorough mastery of English grammar, spelling, punctuation and editing. Working knowledge of budget policies and procedures. Expertise in using office software packages, technology, and systems. Ability to: independently handle multiple work unit priorities and projects; interpret and apply independently a wide variety of policies and procedures, and use judgment and discretion to act when precedents do not exist; troubleshoot most office administration problems and respond to all inquiries and requests related to assigned functions; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; analyze operational and procedural problems and develop, recommend and evaluate proposed solutions; perform business math, analyze budgetary data, and make accurate projections requiring some inference; effectively write and present own reports; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; and use negotiation and persuasion skills to achieve results and expedite projects. MINIMUM QUALIFICATIONS: Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and the ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. SPECIALIZED SKILLS: Proficient in the use of personal computers including word processing, spreadsheets, email, calendar, online/video meetings, webpage maintenance, and digital signature software. Ability to identify confidential matters and maintain confidentiality in the highest regard; establish and maintain cooperative working relationships within a multicultural and diverse community using respect and effective interpersonal skills; and take proactive and positive measures to ensure optimal support of the office. Demonstrated ability to address the essential functions associated with this position in a high-level executive office including the knowledge and abilities identified above. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Experience in the hospitality industry working in an environment involving planning and executing events, including preparation of agendas, taking minutes, ordering catering, bookkeeping/invoicing, and following up on action items. Demonstrated ability to work in a complex department with the ability to prioritize works to consistently meet deadlines while faced with many interruptions and competing/conflicting priorities. ‘ Proficient in the use of Microsoft Office Suites; Google Suite (Gmail, Docs, Drive, and Calendar), 25Live, AllSeated diagramming applications. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with responsibility or access/possession of building master or sub-master keys for building access. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Classification: Administrative Support Coordinator I Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $3,680 to $4,274* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 21, 2024 Recruitment Status: Extended ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Director of University Affairs, Ceremonies, and Events, the Administrative Support Coordinator is responsible for providing administrative support and coordination to maintain the administrative objectives of University Affairs, Ceremonies, and Events. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : 1. Office Support: Main point of contact for the clerical/administrative support functions. Maintains strategic office management by prioritizing and responding to daily routine communications. Maintains calendar, schedules appointments, reschedules appointments or meetings, as appropriate. Assembles and distributes information/documents and agendas pertinent to meetings and events; handles collection and coordination of information related to UACE activities. Coordinates arrangements for travel; prepares and processes travel authorization, reimbursement and claim forms/documentation, submits, tracks and files for defensive driving forms, cell phone reimbursement forms, and incident reports. . Sorts and processes mail, identifies priority items for the department director’s review, and forwards other materials to the appropriate area. Ensures that confidential information and required documentation are received, completed, and maintained appropriately. Identifies supplies, materials, equipment, and services needed for the office and/or requested. Receives and organizes supplies for storage and/or distribution. 2. Administrative Support: Ensures UACE, CES and SE staff provide accurate and timely reports and documentation to clients and the department director. Coordinates clerical and administrative support functions across UACE, CES and SE. Works with other campus staff members to manage a broad range of operational and procedural office and administrative problems, which may at times require research for problem-solving. Responsible for creating, maintaining and updating as needed UACE electronic forms, including but not limited to the Event Logistics Forms (ELFs). Creating and maintaining UACE department calendars. Works with the department Director to create, maintain and distribute UACE weekly staff meeting agendas and notes. Responsible for regularly tracking and resolving issues sent to the UACE email. Provides onboarding support to new employees, student assistants, and casual workers. Serves as the UACE timekeeper for reporting purposes. Tracks student assistant schedules, and assists with new employee paperwork. Interfaces with University Communications as needed to support communicating and marketing campus events. Reviews and approves event calendar postings through TerminalFour. Updates UACE website. Provides support by drafting, updating and maintaining UACE procedures to help ensure maximum quality of customer services is provided and productivity is increased. Responsible for maintaining and updating procedures for UACE whenever updates are made. Ensures that UACE, CES and SE staff complete required training and keeps an updated tracking log. Responsible for producing event estimates and final sales orders as well as tracking and preparing all billing related documents. Works with the division budget analyst to ensure accounts receivable and payables are processed in a timely manner. Assists in tracking budget expenditures and maintaining balances and information. Liaison to department budget analyst. Prepares service agreements, facility use agreements and contracts for review and execution by the department director. 3. Program and Event Support and Coordination: Administratively supports the event professionals in planning and implementation of campus events such, but not limited to Campus Welcome Cookout, Staff and Faculty Holiday Celebration, Staff & Faculty Appreciation Breakfast, Commencement and Summer Conferences. Assigns, tracks, and coordinates events submitted through 25Live or other workflow processing tools to process the Campus Events Logistics Forms (ELFs) and distribute event details to the appropriate event professional and campus stakeholders using project coordination strategies. Ensures all event organizers and professionals meet established and agreed-upon deadlines. Coordinates with event organizers and supports requests for non-managed spaces. Oversees project schedules, monitors budgets and anticipates deadlines and approvals. Revises schedules as needed. Conducts regular status meetings. Works with department event professionals to gather and approve set up diagrams, catering orders, and vendor paperwork. Creates electric and paper files and ensures finished events are archived in accordance with records retention schedules and customary practices. Creates and maintains event reports. Functional lead and department expert for 25Live. 4. Policy Implementation: Keeps abreast with academic and administrative policies and procedures, including those pertaining to travel, MOUs, and campus guidelines, policies and procedures. Ensures compliance with all University policies, procedures, and regulations. Maintains a system of easy access to all reports, policies, procedures, and regulations. Assumes accountability for precision of communication regarding all events tracked through UACE. 5. Records and Standards Maintenance: Maintains a system of materials, documents, files and records for both physical and electronic materials, including reports, logs, and correspondence. Maintains, organizes, assembles, and /or summarizes information from office files or other sources for the UACE Director for use during appointments or meetings; assists with the production of reports, statistical data, brochures, flyers, and other publications. 6. Customer Service: Independently and professionally greets and screens visitors, telephone calls, and mail, taking the required action or referring requests as appropriate; responds to questions from the general public, students, staff, and faculty about requirements, program status, individual services, and other information using tact and diplomacy. Serves as the office point person for the Department Office. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Must be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures. Thorough mastery of English grammar, spelling, punctuation and editing. Working knowledge of budget policies and procedures. Expertise in using office software packages, technology, and systems. Ability to: independently handle multiple work unit priorities and projects; interpret and apply independently a wide variety of policies and procedures, and use judgment and discretion to act when precedents do not exist; troubleshoot most office administration problems and respond to all inquiries and requests related to assigned functions; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; analyze operational and procedural problems and develop, recommend and evaluate proposed solutions; perform business math, analyze budgetary data, and make accurate projections requiring some inference; effectively write and present own reports; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; and use negotiation and persuasion skills to achieve results and expedite projects. MINIMUM QUALIFICATIONS: Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and the ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. SPECIALIZED SKILLS: Proficient in the use of personal computers including word processing, spreadsheets, email, calendar, online/video meetings, webpage maintenance, and digital signature software. Ability to identify confidential matters and maintain confidentiality in the highest regard; establish and maintain cooperative working relationships within a multicultural and diverse community using respect and effective interpersonal skills; and take proactive and positive measures to ensure optimal support of the office. Demonstrated ability to address the essential functions associated with this position in a high-level executive office including the knowledge and abilities identified above. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Experience in the hospitality industry working in an environment involving planning and executing events, including preparation of agendas, taking minutes, ordering catering, bookkeeping/invoicing, and following up on action items. Demonstrated ability to work in a complex department with the ability to prioritize works to consistently meet deadlines while faced with many interruptions and competing/conflicting priorities. ‘ Proficient in the use of Microsoft Office Suites; Google Suite (Gmail, Docs, Drive, and Calendar), 25Live, AllSeated diagramming applications. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with responsibility or access/possession of building master or sub-master keys for building access. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Under general supervision, the Financial Aid Processor provides service assistance to students, parents, and the general public regarding all federal, state, and institutional financial aid programs. The Financial Aid Processor is responsible for ensuring that all financial aid documents submitted are accurate and complete to finalize a student’s file. Assignments require the application of both general office clerical knowledge and sound judgment in using the principles, techniques, standards, guides, and skill characteristics of a particular service program or activity. The Financial Aid Processor must exercise extreme discretion and adherence to regulations governing confidentiality and privacy of records, Family Educational Rights and Privacy Act (FERPA) is mandatory. Provide a high level of sensitivity and maintain a professional demeanor while working with students of varying ages, disabilities, and diverse cultural and financial backgrounds, often in highly stressful and emotionally charged situations. The Financial Aid Processor will process standard reports to assist in the delivery of financial aid effectively and efficiently to students. Duties/Responsibilities: Document Intake/Clerical Duties/Imaging/File Processing/ Perform a full range of administrative support functions such as scanning all documents received via mail, fax, and the front counter. Responsible for maintaining documents filed to ensure that they are shredded within 30 days of scan date. Maintain and update all manuals and instructions for the scanning process when necessary. Responsible for accessing documents that have been scanned upon student request. Confirm completeness and accuracy of the permanent financial aid application and record. The process begins after a student initiates the application process and continues through the duration of eligibility and enrollment. Provide academic program support by tracking and monitoring all appropriate changes to the financial aid record including, but not limited to: name changes, social security number mismatch changes, citizenship status changes, enrollment status, loan defaults, and date of birth corrections. The Financial Aid Processor receives a large volume of documents which need to be matched to electronic application. It is the responsibility of the Financial Aid Processor to clear any edits or comment codes that require research and documentation. The multiple work unit responsibilities require the Financial Aid Processor to be accurate and knowledgeable of the policies and procedures applicable to processing these changes correctly and in a timely manner. Accountable for end results. Must have a comprehensive understanding of all aspects of the financial aid PeopleSoft module. Customer Service/Communication This position will provide assistance with Customer Service for students, staff, and faculty as needed. Responsible for fielding questions both in person and over the phone. The Financial Aid Processor coordinates and works with individuals at all levels including students, parents and the general public regarding most aspects of financial aid. This include but is not limited to the application process, federal, state, and institutional policies and procedures that govern the administration of financial aid. Refers students and families to technicians or advisors for questions or situations that exceed the Financial Aid Processor’s expertise. For needs beyond our services, the Processor will direct them to other campus support services for additional assistance and guidance. Stay abreast of and successfully apply thorough knowledge of the various federal, state, and system-wide regulations. Has comprehensive interactions with students, parents, and others regarding the various aspects of financial aid processing, such as application completion, filing procedures including all applicable deadlines, application status, eligibility, awarding, disbursement, and the rights and responsibilities of aid recipients. This interaction takes place on a daily basis via the telephone, counter, or via email. Must be sensitive to and respectful of the diversity of our student population. Behaviors must reflect an awareness and appreciation of individual differences. Present a positive and professional attitude in all interactions. Has comprehensive interactions with faculty and staff regarding the application and awarding process, as well as specific student cases. Must fully understand the policies and procedures of the Family Educational Rights and Privacy Act (FERPA) to ensure compliance when handling special cases. Participates and contributes in departmental meetings, committees and task groups with the highest standard of professional integrity in a manner that establishes and maintains cooperative working relationships with students, co-workers, staff and faculty including those at a higher level and those sensitive in nature. External Agency Processing Sends and receives requests for information on the behalf of students to various external agencies including but not limited to: Department of Homeland Security, Internal Revenue Service (IRS), other colleges, and universities. Ensure all received documents are accurate and complete to provide a precise account of the student's financial situation as it relates to aid received and university tuition and fees. Responsible for processing award verifications for the purpose of loan deferments, employment, housing, and other requests as needed by the student. Verifications inquiries of these items may be requested in person, by telephone, by businesses or other educational institutions. Other Classification related duties as Assigned by Leadership Minimum Qualifications: Required Education and Experience High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications Typical knowledge and skill requirements: Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature Preferred Qualifications General knowledge of the financial aid process Ability to work collaboratively and communicate effectively in a team environment Ability to learn and work in a fast-paced environment The equivalent to three years of experience in general office clerical work along with a thorough knowledge of office methods, procedures and practices, and a thorough knowledge of correct English, grammar, spelling and punctuation. Compensation and Benefits: Anticipated Hiring Range: $3,864 per month Classification Salary Range: $3,864 - $6,072 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: September 25, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Sep 11 2024 Pacific Daylight Time Applications close: Sep 25 2024 Pacific Daylight Time Closing Date/Time:
Sep 23, 2024
Job Summary: Under general supervision, the Financial Aid Processor provides service assistance to students, parents, and the general public regarding all federal, state, and institutional financial aid programs. The Financial Aid Processor is responsible for ensuring that all financial aid documents submitted are accurate and complete to finalize a student’s file. Assignments require the application of both general office clerical knowledge and sound judgment in using the principles, techniques, standards, guides, and skill characteristics of a particular service program or activity. The Financial Aid Processor must exercise extreme discretion and adherence to regulations governing confidentiality and privacy of records, Family Educational Rights and Privacy Act (FERPA) is mandatory. Provide a high level of sensitivity and maintain a professional demeanor while working with students of varying ages, disabilities, and diverse cultural and financial backgrounds, often in highly stressful and emotionally charged situations. The Financial Aid Processor will process standard reports to assist in the delivery of financial aid effectively and efficiently to students. Duties/Responsibilities: Document Intake/Clerical Duties/Imaging/File Processing/ Perform a full range of administrative support functions such as scanning all documents received via mail, fax, and the front counter. Responsible for maintaining documents filed to ensure that they are shredded within 30 days of scan date. Maintain and update all manuals and instructions for the scanning process when necessary. Responsible for accessing documents that have been scanned upon student request. Confirm completeness and accuracy of the permanent financial aid application and record. The process begins after a student initiates the application process and continues through the duration of eligibility and enrollment. Provide academic program support by tracking and monitoring all appropriate changes to the financial aid record including, but not limited to: name changes, social security number mismatch changes, citizenship status changes, enrollment status, loan defaults, and date of birth corrections. The Financial Aid Processor receives a large volume of documents which need to be matched to electronic application. It is the responsibility of the Financial Aid Processor to clear any edits or comment codes that require research and documentation. The multiple work unit responsibilities require the Financial Aid Processor to be accurate and knowledgeable of the policies and procedures applicable to processing these changes correctly and in a timely manner. Accountable for end results. Must have a comprehensive understanding of all aspects of the financial aid PeopleSoft module. Customer Service/Communication This position will provide assistance with Customer Service for students, staff, and faculty as needed. Responsible for fielding questions both in person and over the phone. The Financial Aid Processor coordinates and works with individuals at all levels including students, parents and the general public regarding most aspects of financial aid. This include but is not limited to the application process, federal, state, and institutional policies and procedures that govern the administration of financial aid. Refers students and families to technicians or advisors for questions or situations that exceed the Financial Aid Processor’s expertise. For needs beyond our services, the Processor will direct them to other campus support services for additional assistance and guidance. Stay abreast of and successfully apply thorough knowledge of the various federal, state, and system-wide regulations. Has comprehensive interactions with students, parents, and others regarding the various aspects of financial aid processing, such as application completion, filing procedures including all applicable deadlines, application status, eligibility, awarding, disbursement, and the rights and responsibilities of aid recipients. This interaction takes place on a daily basis via the telephone, counter, or via email. Must be sensitive to and respectful of the diversity of our student population. Behaviors must reflect an awareness and appreciation of individual differences. Present a positive and professional attitude in all interactions. Has comprehensive interactions with faculty and staff regarding the application and awarding process, as well as specific student cases. Must fully understand the policies and procedures of the Family Educational Rights and Privacy Act (FERPA) to ensure compliance when handling special cases. Participates and contributes in departmental meetings, committees and task groups with the highest standard of professional integrity in a manner that establishes and maintains cooperative working relationships with students, co-workers, staff and faculty including those at a higher level and those sensitive in nature. External Agency Processing Sends and receives requests for information on the behalf of students to various external agencies including but not limited to: Department of Homeland Security, Internal Revenue Service (IRS), other colleges, and universities. Ensure all received documents are accurate and complete to provide a precise account of the student's financial situation as it relates to aid received and university tuition and fees. Responsible for processing award verifications for the purpose of loan deferments, employment, housing, and other requests as needed by the student. Verifications inquiries of these items may be requested in person, by telephone, by businesses or other educational institutions. Other Classification related duties as Assigned by Leadership Minimum Qualifications: Required Education and Experience High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications Typical knowledge and skill requirements: Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature Preferred Qualifications General knowledge of the financial aid process Ability to work collaboratively and communicate effectively in a team environment Ability to learn and work in a fast-paced environment The equivalent to three years of experience in general office clerical work along with a thorough knowledge of office methods, procedures and practices, and a thorough knowledge of correct English, grammar, spelling and punctuation. Compensation and Benefits: Anticipated Hiring Range: $3,864 per month Classification Salary Range: $3,864 - $6,072 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: September 25, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Sep 11 2024 Pacific Daylight Time Applications close: Sep 25 2024 Pacific Daylight Time Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Are you passionate about supporting student success and fostering a diverse campus community? Join our team as a Student Success Fee (SSF) Coordinator for the Department of Resource Management within the Division of Student Affairs and Campus Diversity! Key Responsibilities: Collaborative Environment : Work closely with students, staff, and community members to ensure the smooth operation of SSF programs. Project Management : Prioritize and manage multiple projects to ensure timely completion. Communication Skills : Utilize your excellent oral and written communication skills to interact effectively with various stakeholders. Flexible Schedule : Be prepared for occasional weekend and evening work to support program activities. Travel Coordination : Manage travel approval and reimbursement processes for SSF Academic Related Programs. Financial Management : Oversee university accounts payable, procurement acquisitions, and budgets for student programs. Administrative Support : Provide general administrative assistance to the Department of Resource Management as needed. Why Join Us? Impactful Work : Contribute to the success and well-being of students, making a tangible difference in their academic and personal lives. Collaborative Culture : Be part of a supportive and diverse team that values collaboration, innovation, and community engagement. Professional Growth : Gain valuable experience in project management, financial coordination, and administrative support, enhancing your career development. If you are organized, detail-oriented, and excited about making a positive impact on student success, we encourage you to apply! Position Information Full-time, benefits-eligible, temporary position anticipated to end on June 30, 2025 with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Weekend and evening work may be necessary on occasion. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of Student Affairs + Campus Diversity - Resource Management is responsible for the management of all SA+CD budgets. This includes staff, equipment and operating expense budgets, as well as the President’s Budget Advisory Committee, grant, and foundation account budgets. In addition to budgeting, SA+CD Resource Management oversees all human resource related items for the Division. Division of Student Affairs and Campus Diversity The Division facilitates the academic and career success, personal growth and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding the Department of Resource Management, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience working with students or student groups. Excellent written and verbal communication skills. Working knowledge of budget policies and procedures. Proficiency in utilizing software tools such as Microsoft Office, Google Suite, etc. Attention to detail. Ability to work weekends and evenings on occasion to support program activities. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,058 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,058 - $6,653 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 30, 2024. To receive full consideration, apply by September 29, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu. Advertised: Sep 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 14, 2024
Position Summary Are you passionate about supporting student success and fostering a diverse campus community? Join our team as a Student Success Fee (SSF) Coordinator for the Department of Resource Management within the Division of Student Affairs and Campus Diversity! Key Responsibilities: Collaborative Environment : Work closely with students, staff, and community members to ensure the smooth operation of SSF programs. Project Management : Prioritize and manage multiple projects to ensure timely completion. Communication Skills : Utilize your excellent oral and written communication skills to interact effectively with various stakeholders. Flexible Schedule : Be prepared for occasional weekend and evening work to support program activities. Travel Coordination : Manage travel approval and reimbursement processes for SSF Academic Related Programs. Financial Management : Oversee university accounts payable, procurement acquisitions, and budgets for student programs. Administrative Support : Provide general administrative assistance to the Department of Resource Management as needed. Why Join Us? Impactful Work : Contribute to the success and well-being of students, making a tangible difference in their academic and personal lives. Collaborative Culture : Be part of a supportive and diverse team that values collaboration, innovation, and community engagement. Professional Growth : Gain valuable experience in project management, financial coordination, and administrative support, enhancing your career development. If you are organized, detail-oriented, and excited about making a positive impact on student success, we encourage you to apply! Position Information Full-time, benefits-eligible, temporary position anticipated to end on June 30, 2025 with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Weekend and evening work may be necessary on occasion. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of Student Affairs + Campus Diversity - Resource Management is responsible for the management of all SA+CD budgets. This includes staff, equipment and operating expense budgets, as well as the President’s Budget Advisory Committee, grant, and foundation account budgets. In addition to budgeting, SA+CD Resource Management oversees all human resource related items for the Division. Division of Student Affairs and Campus Diversity The Division facilitates the academic and career success, personal growth and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding the Department of Resource Management, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience working with students or student groups. Excellent written and verbal communication skills. Working knowledge of budget policies and procedures. Proficiency in utilizing software tools such as Microsoft Office, Google Suite, etc. Attention to detail. Ability to work weekends and evenings on occasion to support program activities. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,058 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,058 - $6,653 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 30, 2024. To receive full consideration, apply by September 29, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu. Advertised: Sep 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Join Our Team as an Administrative Support Coordinator in the Department of Africana Studies! Are you passionate about supporting academic excellence and fostering a vibrant educational environment? We are looking for a dedicated Administrative Support Coordinator to join our dynamic Department of Africana Studies. In this role, you will be the backbone of our one-person office, providing essential support to our esteemed faculty and ensuring smooth day-to-day operations. Key Responsibilities: Budget and Fiscal Management : Assist with managing the department’s budget and financial matters. Course Scheduling : Coordinate and schedule courses to meet the needs of our students and faculty. Faculty Support : Assist with the faculty RTP process and handle paperwork for faculty appointments. Policy Interpretation : Interpret and apply academic and administrative regulations and policies. Data Management : Gather and analyze data to support departmental initiatives. Committee Assistance : Provide support to various departmental committees. Student Employee Supervision : Hire, train, and supervise student employees. Website Oversight : Oversee updates and maintenance of the department’s website. Event Planning : Organize and manage departmental events and activities. Why Join Us? Collaborative Environment : Work closely with a passionate and supportive team. Professional Growth : Opportunities for professional development and career advancement. Impactful Work : Contribute to the success and growth of the Department of Africana Studies. If you are organized, detail-oriented, and eager to make a difference, we would love to hear from you! Apply today to become a vital part of our team. Position Information Full-time, permanent/probationary, role offering comprehensive benefits. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Africana Studies has eight permanent faculty and 17 temporary lecturers. Africana Studies offers a broad, interdisciplinary program. The curriculum covers a variety of subjects pertaining to Africa and the African Diaspora. The major establishes a strong academic foundation that can lead directly into a career or into graduate study in a variety of fields. It also creates linkages between the university community and the broader community by developing frameworks for social change. In short, the major seeks to provide a well-rounded educational experience. Degrees and Certificates offered by the Department include a BA in Africana Studies, a Minor in Africana Studies, and an Interdisciplinary Minor in African Studies. For more information regarding the Department of Africana Studies, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficiency in utilizing Microsoft Word and Excel. Strong budgetary skills. Experience with event planning and coordination. Strong organizational skills and coordinating schedules. Excellent written and verbal communication skills. Attention to detail. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,864 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $ 3,864 - $6,072 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 24, 2024. To receive full consideration, apply by September 23, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu. Advertised: Sep 09 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 10, 2024
Position Summary Join Our Team as an Administrative Support Coordinator in the Department of Africana Studies! Are you passionate about supporting academic excellence and fostering a vibrant educational environment? We are looking for a dedicated Administrative Support Coordinator to join our dynamic Department of Africana Studies. In this role, you will be the backbone of our one-person office, providing essential support to our esteemed faculty and ensuring smooth day-to-day operations. Key Responsibilities: Budget and Fiscal Management : Assist with managing the department’s budget and financial matters. Course Scheduling : Coordinate and schedule courses to meet the needs of our students and faculty. Faculty Support : Assist with the faculty RTP process and handle paperwork for faculty appointments. Policy Interpretation : Interpret and apply academic and administrative regulations and policies. Data Management : Gather and analyze data to support departmental initiatives. Committee Assistance : Provide support to various departmental committees. Student Employee Supervision : Hire, train, and supervise student employees. Website Oversight : Oversee updates and maintenance of the department’s website. Event Planning : Organize and manage departmental events and activities. Why Join Us? Collaborative Environment : Work closely with a passionate and supportive team. Professional Growth : Opportunities for professional development and career advancement. Impactful Work : Contribute to the success and growth of the Department of Africana Studies. If you are organized, detail-oriented, and eager to make a difference, we would love to hear from you! Apply today to become a vital part of our team. Position Information Full-time, permanent/probationary, role offering comprehensive benefits. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Africana Studies has eight permanent faculty and 17 temporary lecturers. Africana Studies offers a broad, interdisciplinary program. The curriculum covers a variety of subjects pertaining to Africa and the African Diaspora. The major establishes a strong academic foundation that can lead directly into a career or into graduate study in a variety of fields. It also creates linkages between the university community and the broader community by developing frameworks for social change. In short, the major seeks to provide a well-rounded educational experience. Degrees and Certificates offered by the Department include a BA in Africana Studies, a Minor in Africana Studies, and an Interdisciplinary Minor in African Studies. For more information regarding the Department of Africana Studies, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Proficiency in utilizing Microsoft Word and Excel. Strong budgetary skills. Experience with event planning and coordination. Strong organizational skills and coordinating schedules. Excellent written and verbal communication skills. Attention to detail. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,864 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $ 3,864 - $6,072 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 24, 2024. To receive full consideration, apply by September 23, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu. Advertised: Sep 09 2024 Pacific Daylight Time Applications close: Closing Date/Time:
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job Be an agent of change and make a difference in delivering health and wellness to millions of residents. Join a team that is passionate about the services they provide and is committed to making a difference throughout San Bernardino County. The San Bernardino County Department of Behavioral Health invites qualified professionals to apply for the position of Contracts Development/Administrative Support Analyst* who support contracts and organizational analysis functions within the Department of Behavioral Health (DBH). Incumbents will conduct analytical studies for a number of departmental operations, make recommendations to management, and support the implementation of solutions. * Official Title: Staff Analyst II For additional details, please refer to the Staff Analyst II job description. The Department of Behavioral Health (DBH) is responsible for providing mental health and substance use disorder services to county residents who are experiencing major mental illness or substance use related issues. DBH provides mental health and substance use disorder prevention and treatment services to all age groups, with a primary emphasis on treating children/youth who may be seriously emotionally disturbed, adults who are experiencing a serious and persistent mental illness, and individuals who are experiencing substance use disorders. DBH also provides an array of outreach/engagement, prevention, and early intervention services. DBH's core values are service , integrity , accountability , and trust . DBH is a unique County Department comprised of eight (8) direct service areas: Community Outpatient and Transitional Age Youth Services; Children and Youth Collaborative Services; Substance Use Disorder and Recovery Services; 24-Hour and Specialty Services; Adult Justice Involved and Diversion Services; Medical Services; Community Engagement and Equity Services; Office of Patients' Rights and five (5) indirect service areas: Administrative and Fiscal Services; Public Relations and Outreach Services; Program Support Services; Disaster and Safety Unit; Office of Compliance. The Department currently has a workforce in excess of 1000 positions and an approximate $700 million-dollar annual budget. Click HERE to learn more about the Department of Behavioral Health Click HERE to learn more about San Bernardino County The list established from this recruitment may be used to fill current and future vacancies as they occur throughout the Department. Immediate vacancies currently exist in the Administrative Services Division; please indicate your availability for referral to each unit listed below in the Supplemental Questionnaire. Contracts Development Analyst: Coordinates with department subject matter experts for the timely development, review, and completion of various contracts, agreements, MOU’s, applications, and related materials for approval by the appropriate signature authority. Gathers information to prepare solicitation materials (e.g. Proposals, Request for Applications, Request for Qualification, Solicitations for Interest, Non-Competitive and Sole Source). Works with program for development of evaluation guidelines. Facilitates/Conducts solicitation conferences on behalf of the department, gathering questions and responses for subsequent release. Completing any additional amendment or addendums. Coordinates/facilitates the evaluation of proposals and/or applications with internal and independent reviewers as appropriate. Receives committee recommendations and issues appropriate notices. Facilitates and participates in the negotiation of contracts terms and conditions between the department subject matter experts and contractors; facilitates negotiation sessions to ensure best practices and ethical procurement practices are followed. Issues required notices, collects needed required documentation and conducts follow-up as required. Draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, proposers/contractors, Risk Management or County Counsel and other applicable parties; coordinate the approval process including the development of Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval. Consistent and on-going monitoring of the approval process of submitted documents; advising program/fiscal on issues or concerns that may impact final contract execution. This position may act as a contract monitor. Monitoring duties may include the monitoring of contract administrative terms and conditions. May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination. Performs other duties of a similar nature and level as assigned. Administrative Support Analyst : Troubleshoots and provides support in resolving issues and discrepancies with contracts and/or program-related administrative issues; facilitates and/or attends meetings; participates and/or facilitates responses to inquiries from internal staff, facilitates and maintains communication with fiscal/program providing support and timely information. Ensures timely responses and conducts appropriate follow-up with program staff on review and approval of agreements, Board Agenda Items, contracts, grants, MOUs, and procurements advisement, status and needed actions. Coordinates administrative activities including but not limited to fiscal operations, budget preparation, review financial data upon submission to ensure conformance with established guidelines, assist with required budget analysis, developments, monitoring, and updates from programs, etc. Participates in various meetings and presents requested and independently gathered data to assist management in making administrative and operational decisions. Serves as resource/liaison person between Contracts Administration, Fiscal Services, Program and Executive staff, and effectively communicates verbally and/or in writing to all on the status of items. Coordinates with all relevant department program/units and others as needed to solve mutual problems, complete assignments and/or exchange information. Obtains rapid responses from programs on ad hoc reports and special project inquiries; assurance of timely reviews, feedback, and/or decisions from programs as required. May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination. Performs other duties of a similar nature and level as assigned. CONDITIONS OF EMPLOYMENT Travel throughout the County is required. Employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation. Pre-Employment Process: Candidates selected for this position must pass a background investigation and medical examination including drug screening; candidates selected for law enforcement departments, public safety positions, or positions where legally required, must pass a more stringent background check. Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements These positions require both education and experience; to advance in the process applicants must meet one of the three options for Experience and one of the two options for Education: REQUIRED EXPERIENCE (m ust meet one of the following options) : Option 1 Must possess eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in the areas of contracts, bid/proposal, or grant management. Option 2 Must possess two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management. Option 3 Must possess two (2) years of experience as a Staff Analyst II Trainee in San Bernardino County. REQUIRED EDUCATION (must meet one of the following options) : Option 1 Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study. Option 2 Associate’s degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of experience* supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties. * T he 2 years of experience used to qualify under Education Option 2 will be treated as a substitution for the Bachelor’s degree and will not count towards any of the three options under the Required Experience . Important Notes Regarding Qualifying Education and Experience: Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.) Click here for more information on evaluation services. General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying. Desired Qualifications Ideal candidates will have extensive experience preparing and processing county, state or federal contracts, procurement and service contracts, processing or preparing grant applications, conducting competitive bids, and negotiating contracts with vendors. Understanding of the County's Board approval process and experience preparing Board Agenda Items (BAI) is highly desired. Desired knowledge and skills include: An understanding of principles and practices of public administration as applied to procurement processes, contracts and grants administration and compliance. Excellent writing skills with the ability to prepare clear and accurate bid and procurement documents , legally binding agreements/contracts, and compelling grant application proposals. Effective and persuasive communicator with the skills and knowledge of techniques required to negotiate contract terms beneficial to the County and educate and ensure contractor compliance. The ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines. Proficient with procurement management systems, such as ePro, and SAP contract management modules. Selection Process There will be a competitive evaluation of qualifications based on the information provided in the Application and the Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience , as only the most highly qualified applicants will be referred to the Department. Please ensure all relevant experience is indicated in the Application and responses to the Supplemental Questionnaire, as resumes and other attachments will not be reviewed for the competitive evaluation. Completing your application with statements such as "see/refer to resume" or "see attached" rather than completing your work history may affect your eligibility or competitive evaluation score. Be sure to clearly describe your experience in meeting the minimum requirements. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by computer or browser used to submit the application. EEO/ADA: S an Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form (Download PDF reader) within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click HERE for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Administrative Services Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Jul 14, 2024
Full Time
The Job Be an agent of change and make a difference in delivering health and wellness to millions of residents. Join a team that is passionate about the services they provide and is committed to making a difference throughout San Bernardino County. The San Bernardino County Department of Behavioral Health invites qualified professionals to apply for the position of Contracts Development/Administrative Support Analyst* who support contracts and organizational analysis functions within the Department of Behavioral Health (DBH). Incumbents will conduct analytical studies for a number of departmental operations, make recommendations to management, and support the implementation of solutions. * Official Title: Staff Analyst II For additional details, please refer to the Staff Analyst II job description. The Department of Behavioral Health (DBH) is responsible for providing mental health and substance use disorder services to county residents who are experiencing major mental illness or substance use related issues. DBH provides mental health and substance use disorder prevention and treatment services to all age groups, with a primary emphasis on treating children/youth who may be seriously emotionally disturbed, adults who are experiencing a serious and persistent mental illness, and individuals who are experiencing substance use disorders. DBH also provides an array of outreach/engagement, prevention, and early intervention services. DBH's core values are service , integrity , accountability , and trust . DBH is a unique County Department comprised of eight (8) direct service areas: Community Outpatient and Transitional Age Youth Services; Children and Youth Collaborative Services; Substance Use Disorder and Recovery Services; 24-Hour and Specialty Services; Adult Justice Involved and Diversion Services; Medical Services; Community Engagement and Equity Services; Office of Patients' Rights and five (5) indirect service areas: Administrative and Fiscal Services; Public Relations and Outreach Services; Program Support Services; Disaster and Safety Unit; Office of Compliance. The Department currently has a workforce in excess of 1000 positions and an approximate $700 million-dollar annual budget. Click HERE to learn more about the Department of Behavioral Health Click HERE to learn more about San Bernardino County The list established from this recruitment may be used to fill current and future vacancies as they occur throughout the Department. Immediate vacancies currently exist in the Administrative Services Division; please indicate your availability for referral to each unit listed below in the Supplemental Questionnaire. Contracts Development Analyst: Coordinates with department subject matter experts for the timely development, review, and completion of various contracts, agreements, MOU’s, applications, and related materials for approval by the appropriate signature authority. Gathers information to prepare solicitation materials (e.g. Proposals, Request for Applications, Request for Qualification, Solicitations for Interest, Non-Competitive and Sole Source). Works with program for development of evaluation guidelines. Facilitates/Conducts solicitation conferences on behalf of the department, gathering questions and responses for subsequent release. Completing any additional amendment or addendums. Coordinates/facilitates the evaluation of proposals and/or applications with internal and independent reviewers as appropriate. Receives committee recommendations and issues appropriate notices. Facilitates and participates in the negotiation of contracts terms and conditions between the department subject matter experts and contractors; facilitates negotiation sessions to ensure best practices and ethical procurement practices are followed. Issues required notices, collects needed required documentation and conducts follow-up as required. Draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, proposers/contractors, Risk Management or County Counsel and other applicable parties; coordinate the approval process including the development of Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval. Consistent and on-going monitoring of the approval process of submitted documents; advising program/fiscal on issues or concerns that may impact final contract execution. This position may act as a contract monitor. Monitoring duties may include the monitoring of contract administrative terms and conditions. May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination. Performs other duties of a similar nature and level as assigned. Administrative Support Analyst : Troubleshoots and provides support in resolving issues and discrepancies with contracts and/or program-related administrative issues; facilitates and/or attends meetings; participates and/or facilitates responses to inquiries from internal staff, facilitates and maintains communication with fiscal/program providing support and timely information. Ensures timely responses and conducts appropriate follow-up with program staff on review and approval of agreements, Board Agenda Items, contracts, grants, MOUs, and procurements advisement, status and needed actions. Coordinates administrative activities including but not limited to fiscal operations, budget preparation, review financial data upon submission to ensure conformance with established guidelines, assist with required budget analysis, developments, monitoring, and updates from programs, etc. Participates in various meetings and presents requested and independently gathered data to assist management in making administrative and operational decisions. Serves as resource/liaison person between Contracts Administration, Fiscal Services, Program and Executive staff, and effectively communicates verbally and/or in writing to all on the status of items. Coordinates with all relevant department program/units and others as needed to solve mutual problems, complete assignments and/or exchange information. Obtains rapid responses from programs on ad hoc reports and special project inquiries; assurance of timely reviews, feedback, and/or decisions from programs as required. May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination. Performs other duties of a similar nature and level as assigned. CONDITIONS OF EMPLOYMENT Travel throughout the County is required. Employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation. Pre-Employment Process: Candidates selected for this position must pass a background investigation and medical examination including drug screening; candidates selected for law enforcement departments, public safety positions, or positions where legally required, must pass a more stringent background check. Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements These positions require both education and experience; to advance in the process applicants must meet one of the three options for Experience and one of the two options for Education: REQUIRED EXPERIENCE (m ust meet one of the following options) : Option 1 Must possess eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in the areas of contracts, bid/proposal, or grant management. Option 2 Must possess two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management. Option 3 Must possess two (2) years of experience as a Staff Analyst II Trainee in San Bernardino County. REQUIRED EDUCATION (must meet one of the following options) : Option 1 Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study. Option 2 Associate’s degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of experience* supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties. * T he 2 years of experience used to qualify under Education Option 2 will be treated as a substitution for the Bachelor’s degree and will not count towards any of the three options under the Required Experience . Important Notes Regarding Qualifying Education and Experience: Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.) Click here for more information on evaluation services. General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying. Desired Qualifications Ideal candidates will have extensive experience preparing and processing county, state or federal contracts, procurement and service contracts, processing or preparing grant applications, conducting competitive bids, and negotiating contracts with vendors. Understanding of the County's Board approval process and experience preparing Board Agenda Items (BAI) is highly desired. Desired knowledge and skills include: An understanding of principles and practices of public administration as applied to procurement processes, contracts and grants administration and compliance. Excellent writing skills with the ability to prepare clear and accurate bid and procurement documents , legally binding agreements/contracts, and compelling grant application proposals. Effective and persuasive communicator with the skills and knowledge of techniques required to negotiate contract terms beneficial to the County and educate and ensure contractor compliance. The ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines. Proficient with procurement management systems, such as ePro, and SAP contract management modules. Selection Process There will be a competitive evaluation of qualifications based on the information provided in the Application and the Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience , as only the most highly qualified applicants will be referred to the Department. Please ensure all relevant experience is indicated in the Application and responses to the Supplemental Questionnaire, as resumes and other attachments will not be reviewed for the competitive evaluation. Completing your application with statements such as "see/refer to resume" or "see attached" rather than completing your work history may affect your eligibility or competitive evaluation score. Be sure to clearly describe your experience in meeting the minimum requirements. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by computer or browser used to submit the application. EEO/ADA: S an Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form (Download PDF reader) within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click HERE for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Administrative Services Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title American and Religious Studies Administrative Support Coordinator II Classification Administrative Support Coordinator II AutoReqId 542904 Department American Studies Sub-Division College of Humanities and Social Sciences Salary Range Classification Range $4,058 - $6,653 per month (Hiring range depending on qualifications, not anticipated to exceed $4,058 - $5,092 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically, and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We seek an exceptional individual to join our team as the American and Religious Studies Administrative Support Coordinator II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Coordinator provides lead administrative support to the Departments of American Studies and Religious Studies, both Department Chairs, and Faculty. Coordinates and monitors workflow in the office, delegating tasks and adhering to various timelines. Provides lead support and training to office staff and student assistants. Inputs course schedule builds and processes lecturer and graduate assistant contracts. Tracks staff and faculty attendance and provides coordination for information technology and telephone requests. Reconciles procurement cards and budget accounts. Processes travel documents for faculty. Organizes department events and receptions. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 19 2024 Pacific Daylight Time Applications close: Oct 03 2024 Pacific Daylight Time Closing Date/Time:
Sep 23, 2024
Job Title American and Religious Studies Administrative Support Coordinator II Classification Administrative Support Coordinator II AutoReqId 542904 Department American Studies Sub-Division College of Humanities and Social Sciences Salary Range Classification Range $4,058 - $6,653 per month (Hiring range depending on qualifications, not anticipated to exceed $4,058 - $5,092 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically, and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We seek an exceptional individual to join our team as the American and Religious Studies Administrative Support Coordinator II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Coordinator provides lead administrative support to the Departments of American Studies and Religious Studies, both Department Chairs, and Faculty. Coordinates and monitors workflow in the office, delegating tasks and adhering to various timelines. Provides lead support and training to office staff and student assistants. Inputs course schedule builds and processes lecturer and graduate assistant contracts. Tracks staff and faculty attendance and provides coordination for information technology and telephone requests. Reconciles procurement cards and budget accounts. Processes travel documents for faculty. Organizes department events and receptions. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 19 2024 Pacific Daylight Time Applications close: Oct 03 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Asian Language Education Program Consortium Bilingual Teacher Education Program Coordinator Classification Administrative Support Coordinator I AutoReqId 543040 Department Secondary Education Sub-Division College of Education Salary Range Classification Range $3,864 - $6,072 per month (Hiring range not anticipated to exceed $3,864 per month) Appointment Type Temporary Time Base Part Time Work Schedule Monday - Friday, Schedule will vary according to department needs; This is a temporary, 20 hours per week part-time position to end on or before June 30, 2025, with a possibility of renewal on an annual basis if funds and/or program needs exist. Occasional early morning, evening, and/or program needs exist. About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton (CSUF) as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Education is home to more than 1200 credential and graduate students. The College of Education’s work focuses on closing the opportunity gap. The College’s impact is notable given the fact that we credential the largest number of teachers of any public institution in the state of California and have the largest Doctor of Education (Ed. D.) program in the California State University (CSU) system. We seek an exceptional individual to join our Asian Language Bilingual Teacher Education Program (BTEP) Consortium team as the Asian Language Education Program Consortium (BTEP) Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Asian Language (BTEP) Consortium supports opportunities for current and prospective K-12 teachers to obtain an Asian bilingual credential at Cal State Fullerton (CSUF). The program is committed to supporting educational opportunities and successful career outcomes of credentialed teachers and teacher education candidates seeking Asian bilingual authorization, including, but not limited to: Vietnamese, Chinese Mandarin, Chinese Cantonese, Korean, Japanese, Hmong, Khmer, and Tagalog. By providing scholarships, Asian Language (BTEP) Consortium makes access to Asian bilingual authorization more accessible to current and future teachers, constructing a future that is respectful, inclusive, and promotes validity to Asian languages, the home language of many students in K-12 public education. Under the general direction of the CSUF Program Director for Asian Language (BTEP) Consortium, the Administrative Support Coordinator provides administrative functions and coordinates the operation, publicity and overall maintenance of the program. This individual plays a key role in providing administrative support to the program's faculty and students and is responsible for coordinating program activities, managing program databases, and communicating with partners and board members. This is an exciting opportunity for someone who is passionate about Asian languages and culture, and who wants to contribute to the growth of our program. Diversity Statement All College of Education students leave with a perspective that recognizes, acknowledges, and respects the knowledge and strengths all students bring from their communities (e.g., cultural, ethnic, disability, and linguistic). This perspective is known as Just Equitable and Inclusive Education (JEIE) and is evident in all our programs. College of Education students use this perspective to make community-based assets an integral component of curricular and pedagogical development. In this way, our graduates learn to value and draw upon students’ backgrounds not only to support them in developing skills leading to success in the broader society, but also as a mechanism to transform our communities. We believe that all faculty and staff who work for the college must share these same commitments. Click here http: https://ed.fullerton.edu/jeie/ to learn more about Just, Equitable and Inclusive Education (JEIE). It is required that you provide a JEIE statement that demonstrates your commitment to Just, Equitable and Inclusive Education. Your application will be considered incomplete without this requirement. Please be sure to address the following: • What diversity means to you. • A description of your experiences with a diverse range of students/people. • A description of how issues of diversity have impacted you personally or professionally. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor's degree in education, Asian studies, or a related field. One-two years of relevant experience in program coordination, preferably in a higher education setting. Excellent organizational, communication, and interpersonal skills. Ability to work independently and as part of a team in a fast-paced environment. Strong attention to detail and ability to manage multiple tasks simultaneously. Familiarity with database management and Microsoft Office Suite. Ability to quickly learn and interpret policies and procedures. Strong customer service experience. Passion for teaching and education. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 19 2024 Pacific Daylight Time Applications close: Oct 03 2024 Pacific Daylight Time Closing Date/Time:
Sep 23, 2024
Job Title Asian Language Education Program Consortium Bilingual Teacher Education Program Coordinator Classification Administrative Support Coordinator I AutoReqId 543040 Department Secondary Education Sub-Division College of Education Salary Range Classification Range $3,864 - $6,072 per month (Hiring range not anticipated to exceed $3,864 per month) Appointment Type Temporary Time Base Part Time Work Schedule Monday - Friday, Schedule will vary according to department needs; This is a temporary, 20 hours per week part-time position to end on or before June 30, 2025, with a possibility of renewal on an annual basis if funds and/or program needs exist. Occasional early morning, evening, and/or program needs exist. About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton (CSUF) as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Education is home to more than 1200 credential and graduate students. The College of Education’s work focuses on closing the opportunity gap. The College’s impact is notable given the fact that we credential the largest number of teachers of any public institution in the state of California and have the largest Doctor of Education (Ed. D.) program in the California State University (CSU) system. We seek an exceptional individual to join our Asian Language Bilingual Teacher Education Program (BTEP) Consortium team as the Asian Language Education Program Consortium (BTEP) Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Asian Language (BTEP) Consortium supports opportunities for current and prospective K-12 teachers to obtain an Asian bilingual credential at Cal State Fullerton (CSUF). The program is committed to supporting educational opportunities and successful career outcomes of credentialed teachers and teacher education candidates seeking Asian bilingual authorization, including, but not limited to: Vietnamese, Chinese Mandarin, Chinese Cantonese, Korean, Japanese, Hmong, Khmer, and Tagalog. By providing scholarships, Asian Language (BTEP) Consortium makes access to Asian bilingual authorization more accessible to current and future teachers, constructing a future that is respectful, inclusive, and promotes validity to Asian languages, the home language of many students in K-12 public education. Under the general direction of the CSUF Program Director for Asian Language (BTEP) Consortium, the Administrative Support Coordinator provides administrative functions and coordinates the operation, publicity and overall maintenance of the program. This individual plays a key role in providing administrative support to the program's faculty and students and is responsible for coordinating program activities, managing program databases, and communicating with partners and board members. This is an exciting opportunity for someone who is passionate about Asian languages and culture, and who wants to contribute to the growth of our program. Diversity Statement All College of Education students leave with a perspective that recognizes, acknowledges, and respects the knowledge and strengths all students bring from their communities (e.g., cultural, ethnic, disability, and linguistic). This perspective is known as Just Equitable and Inclusive Education (JEIE) and is evident in all our programs. College of Education students use this perspective to make community-based assets an integral component of curricular and pedagogical development. In this way, our graduates learn to value and draw upon students’ backgrounds not only to support them in developing skills leading to success in the broader society, but also as a mechanism to transform our communities. We believe that all faculty and staff who work for the college must share these same commitments. Click here http: https://ed.fullerton.edu/jeie/ to learn more about Just, Equitable and Inclusive Education (JEIE). It is required that you provide a JEIE statement that demonstrates your commitment to Just, Equitable and Inclusive Education. Your application will be considered incomplete without this requirement. Please be sure to address the following: • What diversity means to you. • A description of your experiences with a diverse range of students/people. • A description of how issues of diversity have impacted you personally or professionally. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor's degree in education, Asian studies, or a related field. One-two years of relevant experience in program coordination, preferably in a higher education setting. Excellent organizational, communication, and interpersonal skills. Ability to work independently and as part of a team in a fast-paced environment. Strong attention to detail and ability to manage multiple tasks simultaneously. Familiarity with database management and Microsoft Office Suite. Ability to quickly learn and interpret policies and procedures. Strong customer service experience. Passion for teaching and education. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Sep 19 2024 Pacific Daylight Time Applications close: Oct 03 2024 Pacific Daylight Time Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Full-time temporary position available on or after November 4, 2024 and ending on or before November 3, 2025 in Student Records. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under the general direction of the Records/Registration Lead and the Director of Enrollment Services/Registrar, this position provides comprehensive services to both undergraduate and graduate prospective, continuing and former students, staff, faculty and members of the community-at-large who are seeking information or services from the University with the areas of Student Records, Enrollment and Registration, Evaluations, Class Scheduling and other CSU initiatives (i.e. California Promise, CSU Fully Online, GI 2025). The incumbent must be able to handle situations independently, must be able to assess each situation encountered and respond appropriately, and must be thoroughly familiar with the Stan State policies, procedures, and practices, as well as the catalog and website content. Job Duties Duties include but are not limited to: Provide comprehensive student services in the Enrollment Services Office to prospective, current and former students, as well as staff, faculty, administration and the community-at-large via telephone, in-person, and through email correspondence. Provide accurate information regarding student records, enrollment and registration, admissions, evaluations, Class scheduling, and CSU initiatives. Provide clear explanation of graduation process including information about application, the graduation approval form, commencement, honors at graduation and any other questions regarding graduation. Interpret University policies and procedures as related to Enrollment Services; maintain knowledge regarding functions of other departments on campus in order to be able to refer and direct clients to appropriate departments as situations may require, and use judgement on when to inquire further on behalf of the student. Ability to assess situations and apply knowledge of university practice, articulate technical processes when troubleshooting, use independent judgement in how to resolve a situation. Have a thorough understanding of the University student database and be able to assist student with navigation of the student system: registration, accessing academic records, use of permission numbers; student portal, how to access and generally explain a degree audit, navigation and troubleshooting of the STAN Scheduler, the STAN Planner, and ability to assess the situation and provide additional information that will help the student, faculty, staff member. Ability to clearly articulate application process for admission and/or registration to post baccalaureate students inquiring to continue their education as a graduate student. Ensure that in-person, email, and telephone conversations are handled with confidentiality and are FERPA compliant. Maintain a positive, cooperative working relationship with other student support services, academic staff, departments, the campus community and community-at-large. Participate in Preview Day, Warrior Welcomes, Commencement and other university activities. Provide records and registration services to students enrolling in stateside and self-support programs including resolution of matriculation issues, enrollment inquiries, troubleshooting and assisting with technical difficulties with online registration. Download National Student Clearinghouse transcript and enrollment verification requests, and prepare, as appropriate, and/or respond to NSC regarding issue and/or discrepancy. Investigate and resolve student record discrepancies. Assist with student registration including creation and maintenance of individual study and special registration courses in PS, and take initial to resolve issues regarding student submitted registration. Assist students with understanding and navigation of Enrollment Requirements/Pre-requisite issues. Review and record student enrollment changes in PS including change of major, minor, concentration, update preferred name and pronoun, and all other student record adjustments/changes. Prepare supplemental transcript files for review by evaluator, and enter college coursework as appropriate. Review milestone completion for students, and update information in PS. Prepare and ensure timely delivery of all enrollment verifications as requested by students. Provide assistance with Permanent File Number process for archived student records. Image and Index documents using KnowledgeLake imaging system. Audit student records to ensure accuracy of courses listed. Place and remove student academic record holds. Assign registration appointments, as appropriate, for Priority Registration. Participate and assist with registration, Early Start, and other general questions at New Student Orientation. Assist faculty with entering grades into PS. Assist faculty with questions and assist faculty when inquiring about PERC (Post Enrollment Requirement Check). Handle program/plan changes that require department verification due to program impaction. Handle inquiries regarding Academic Standing and ensure that students are directed to the appropriate area, and explain reinstatement process to student. Initiate process in PS for Application for Graduation and prepare documents for Assistant Registrar. Coordinate diploma processing and ensure appropriate degree has been awarded to student. Resolve discrepancy with Evaluator. Coordinate records imaging process and ensure student assistants are trained in this. Handle upkeep of Imaging software, and report any problems to Supervisor and work with OIT to resolve issues. Serve as contact for faculty when inquiring about Post Enrollment Requisite Check Serve as first contact for students issues outside of general questions. Assist with microfiche conversion of Permanent Academic Record into PeopleSoft as required. Handle unusual requests for enrollment, course verifications as requested by Registrar. Assist with gathering documents for subpoena’s and other document requests. Handle all hard copy, telephone and email requests of outgoing transcripts as requested by current and prior students. Handle all requests for transcripts via the National Student Clearinghouse. Ensure that transcript is true and accurate and that audit of record has been handled and recorded in PS. Respond to all transcript requests from other schools. Handle very large volumes of transcript requests and ensure timely delivery. Handle all specific transcript requests (Nursing, Genetic Counseling). Assist international students with specific transcripts/document requests as required by sponsor/agent. Evaluate and review final transcripts for incoming freshman and ensure that student status remains regularly admissible. Assess final high school transcripts and test scores and refer ineligible students, with explanation, to the Admission Analyst for further action. Evaluate and review transcripts for admission eligibility for upper-division transfer students, and enter college coursework into PS, as appropriate. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications University student services experience. Experience applying and explaining the CSU system and Stan State academic regulations and requirements to students and or general inquiries. Knowledge and experience with student information systems, including CMS/PeopleSoft, Stan Scheduler and Stan Planner. Experience explaining the Family Educational Rights and Privacy Act (FERPA) to constituents. Ability to handle multiple tasks, multiple deadlines, and frequent interruptions. Ability to maintain confidentiality of student records. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,864 - $4,250 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,864 - $6,072 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline October 2, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Sep 18 2024 Pacific Daylight Time Applications close: Oct 02 2024 Pacific Daylight Time Closing Date/Time:
Sep 19, 2024
Position Summary Full-time temporary position available on or after November 4, 2024 and ending on or before November 3, 2025 in Student Records. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under the general direction of the Records/Registration Lead and the Director of Enrollment Services/Registrar, this position provides comprehensive services to both undergraduate and graduate prospective, continuing and former students, staff, faculty and members of the community-at-large who are seeking information or services from the University with the areas of Student Records, Enrollment and Registration, Evaluations, Class Scheduling and other CSU initiatives (i.e. California Promise, CSU Fully Online, GI 2025). The incumbent must be able to handle situations independently, must be able to assess each situation encountered and respond appropriately, and must be thoroughly familiar with the Stan State policies, procedures, and practices, as well as the catalog and website content. Job Duties Duties include but are not limited to: Provide comprehensive student services in the Enrollment Services Office to prospective, current and former students, as well as staff, faculty, administration and the community-at-large via telephone, in-person, and through email correspondence. Provide accurate information regarding student records, enrollment and registration, admissions, evaluations, Class scheduling, and CSU initiatives. Provide clear explanation of graduation process including information about application, the graduation approval form, commencement, honors at graduation and any other questions regarding graduation. Interpret University policies and procedures as related to Enrollment Services; maintain knowledge regarding functions of other departments on campus in order to be able to refer and direct clients to appropriate departments as situations may require, and use judgement on when to inquire further on behalf of the student. Ability to assess situations and apply knowledge of university practice, articulate technical processes when troubleshooting, use independent judgement in how to resolve a situation. Have a thorough understanding of the University student database and be able to assist student with navigation of the student system: registration, accessing academic records, use of permission numbers; student portal, how to access and generally explain a degree audit, navigation and troubleshooting of the STAN Scheduler, the STAN Planner, and ability to assess the situation and provide additional information that will help the student, faculty, staff member. Ability to clearly articulate application process for admission and/or registration to post baccalaureate students inquiring to continue their education as a graduate student. Ensure that in-person, email, and telephone conversations are handled with confidentiality and are FERPA compliant. Maintain a positive, cooperative working relationship with other student support services, academic staff, departments, the campus community and community-at-large. Participate in Preview Day, Warrior Welcomes, Commencement and other university activities. Provide records and registration services to students enrolling in stateside and self-support programs including resolution of matriculation issues, enrollment inquiries, troubleshooting and assisting with technical difficulties with online registration. Download National Student Clearinghouse transcript and enrollment verification requests, and prepare, as appropriate, and/or respond to NSC regarding issue and/or discrepancy. Investigate and resolve student record discrepancies. Assist with student registration including creation and maintenance of individual study and special registration courses in PS, and take initial to resolve issues regarding student submitted registration. Assist students with understanding and navigation of Enrollment Requirements/Pre-requisite issues. Review and record student enrollment changes in PS including change of major, minor, concentration, update preferred name and pronoun, and all other student record adjustments/changes. Prepare supplemental transcript files for review by evaluator, and enter college coursework as appropriate. Review milestone completion for students, and update information in PS. Prepare and ensure timely delivery of all enrollment verifications as requested by students. Provide assistance with Permanent File Number process for archived student records. Image and Index documents using KnowledgeLake imaging system. Audit student records to ensure accuracy of courses listed. Place and remove student academic record holds. Assign registration appointments, as appropriate, for Priority Registration. Participate and assist with registration, Early Start, and other general questions at New Student Orientation. Assist faculty with entering grades into PS. Assist faculty with questions and assist faculty when inquiring about PERC (Post Enrollment Requirement Check). Handle program/plan changes that require department verification due to program impaction. Handle inquiries regarding Academic Standing and ensure that students are directed to the appropriate area, and explain reinstatement process to student. Initiate process in PS for Application for Graduation and prepare documents for Assistant Registrar. Coordinate diploma processing and ensure appropriate degree has been awarded to student. Resolve discrepancy with Evaluator. Coordinate records imaging process and ensure student assistants are trained in this. Handle upkeep of Imaging software, and report any problems to Supervisor and work with OIT to resolve issues. Serve as contact for faculty when inquiring about Post Enrollment Requisite Check Serve as first contact for students issues outside of general questions. Assist with microfiche conversion of Permanent Academic Record into PeopleSoft as required. Handle unusual requests for enrollment, course verifications as requested by Registrar. Assist with gathering documents for subpoena’s and other document requests. Handle all hard copy, telephone and email requests of outgoing transcripts as requested by current and prior students. Handle all requests for transcripts via the National Student Clearinghouse. Ensure that transcript is true and accurate and that audit of record has been handled and recorded in PS. Respond to all transcript requests from other schools. Handle very large volumes of transcript requests and ensure timely delivery. Handle all specific transcript requests (Nursing, Genetic Counseling). Assist international students with specific transcripts/document requests as required by sponsor/agent. Evaluate and review final transcripts for incoming freshman and ensure that student status remains regularly admissible. Assess final high school transcripts and test scores and refer ineligible students, with explanation, to the Admission Analyst for further action. Evaluate and review transcripts for admission eligibility for upper-division transfer students, and enter college coursework into PS, as appropriate. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications University student services experience. Experience applying and explaining the CSU system and Stan State academic regulations and requirements to students and or general inquiries. Knowledge and experience with student information systems, including CMS/PeopleSoft, Stan Scheduler and Stan Planner. Experience explaining the Family Educational Rights and Privacy Act (FERPA) to constituents. Ability to handle multiple tasks, multiple deadlines, and frequent interruptions. Ability to maintain confidentiality of student records. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,864 - $4,250 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,864 - $6,072 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline October 2, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Sep 18 2024 Pacific Daylight Time Applications close: Oct 02 2024 Pacific Daylight Time Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Full-time position available on or after November 4, 2024 for Student Records. Under the general direction of the Director of Admissions and day-to-day lead direction of the Admissions/Special Projects Analyst, this position is responsible for determining eligibility of first time freshman applicants and undergraduate transfer applicants, coordinate and work up supplemental transcripts and transfer evaluation of general education coursework for transfer students, and will assist to ensure that a degree audit is ready for all incoming new students. In addition, this position serves as the residency specialist, adhering to the Chancellor's Office residency criteria for tuition purposes for CSU students, and determines residency, as appropriate, for incoming students. As needed, this position will provide support to the Evaluations Unit, and back up to the Admissions processing unit. Job Duties Duties include but are not limited to: Determine undergraduate admission eligibility for first time freshmen applicants, including review of high school college preparation courses, honors classes, and any AP coursework and calculation of eligibility index for incoming freshman. Determine undergraduate admission eligibility for upper division transfer students including review of lower division coursework, including determination of completion of the Golden Four classes (oral and written communications, critical thinking, and mathematics), and calculate GPA. Record eligibility information into PS, request letters for students, refer any ineligible students to Director/Assistant Director, and all other work required to admit, deny or refer the undergraduate student applicant for further consideration. Follow established timelines; alert the Director/Assistant Director if new dates are needed and/or deadline to completed admission decisions or degree audits is in jeopardy. Work with applicants requiring major-specific review (ie: Biology, Kinesiology, PreNursing, etc) ensuring accurate program plan is recorded at the time of admission and update as appropriate with supplemental transcripts. Follow up, via telephone, email, or in person, with student applicants, and provide and/or clarify admission eligibility information to students, parents, and/or high school counselors. Evaluate supplemental/final transcripts to determine the need for admission reconsideration, ensure that student meets all eligibility requirements upon receipt of final high school and college transcripts, and finalize admission in PS, refer file to Director/Assistant Director as appropriate, and/or hold for any additional documents. Ensure degree audit is ready for New Student Orientation, review coursework in degree audit and post lower division articulated coursework to student’s record for incoming transfer students. Serve as Residency Specialist for new and returning students and convey residency information for tuition purposes as defined by the Chancellor’s Office. Knowledge of Title 5, CSU Residency Requirements, Required Forms, and the Appeals Process as outlined by the Chancellor's Office. Handle all follow up with student in a timely manner, and work with Financial Aid and Financial Services to appropriately code student in PeopleSoft for resident/non-resident tuition purposes. Clearly communicate residency status and assist student with any questions regarding residency, including information on how to become a resident for CSU tuition purposes. Participate and assist with on campus events including New Student Orientation, Preview Day, and Warrior Welcome, provide administrative support for Early Start, and perform other duties as assigned. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications Knowledge of CSU eligibility requirements. Experience in higher education and some understanding of transfer course articulation from community colleges in service areas. Ability to check complex records and detailed information for compliance with criteria. Ability to be thorough and accurate in comparing records. Ability to multi-task, handle multiple deadlines and frequent interruptions. Ability to interpret and apply written regulations. Ability to maintain confidentiality of records and evaluations. Familiarity with residency determination for CSU Students for tuition purposes. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,864 - $4,250 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,864 - $6,072 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline October 2, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Sep 18 2024 Pacific Daylight Time Applications close: Oct 02 2024 Pacific Daylight Time Closing Date/Time:
Sep 19, 2024
Position Summary Full-time position available on or after November 4, 2024 for Student Records. Under the general direction of the Director of Admissions and day-to-day lead direction of the Admissions/Special Projects Analyst, this position is responsible for determining eligibility of first time freshman applicants and undergraduate transfer applicants, coordinate and work up supplemental transcripts and transfer evaluation of general education coursework for transfer students, and will assist to ensure that a degree audit is ready for all incoming new students. In addition, this position serves as the residency specialist, adhering to the Chancellor's Office residency criteria for tuition purposes for CSU students, and determines residency, as appropriate, for incoming students. As needed, this position will provide support to the Evaluations Unit, and back up to the Admissions processing unit. Job Duties Duties include but are not limited to: Determine undergraduate admission eligibility for first time freshmen applicants, including review of high school college preparation courses, honors classes, and any AP coursework and calculation of eligibility index for incoming freshman. Determine undergraduate admission eligibility for upper division transfer students including review of lower division coursework, including determination of completion of the Golden Four classes (oral and written communications, critical thinking, and mathematics), and calculate GPA. Record eligibility information into PS, request letters for students, refer any ineligible students to Director/Assistant Director, and all other work required to admit, deny or refer the undergraduate student applicant for further consideration. Follow established timelines; alert the Director/Assistant Director if new dates are needed and/or deadline to completed admission decisions or degree audits is in jeopardy. Work with applicants requiring major-specific review (ie: Biology, Kinesiology, PreNursing, etc) ensuring accurate program plan is recorded at the time of admission and update as appropriate with supplemental transcripts. Follow up, via telephone, email, or in person, with student applicants, and provide and/or clarify admission eligibility information to students, parents, and/or high school counselors. Evaluate supplemental/final transcripts to determine the need for admission reconsideration, ensure that student meets all eligibility requirements upon receipt of final high school and college transcripts, and finalize admission in PS, refer file to Director/Assistant Director as appropriate, and/or hold for any additional documents. Ensure degree audit is ready for New Student Orientation, review coursework in degree audit and post lower division articulated coursework to student’s record for incoming transfer students. Serve as Residency Specialist for new and returning students and convey residency information for tuition purposes as defined by the Chancellor’s Office. Knowledge of Title 5, CSU Residency Requirements, Required Forms, and the Appeals Process as outlined by the Chancellor's Office. Handle all follow up with student in a timely manner, and work with Financial Aid and Financial Services to appropriately code student in PeopleSoft for resident/non-resident tuition purposes. Clearly communicate residency status and assist student with any questions regarding residency, including information on how to become a resident for CSU tuition purposes. Participate and assist with on campus events including New Student Orientation, Preview Day, and Warrior Welcome, provide administrative support for Early Start, and perform other duties as assigned. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications Knowledge of CSU eligibility requirements. Experience in higher education and some understanding of transfer course articulation from community colleges in service areas. Ability to check complex records and detailed information for compliance with criteria. Ability to be thorough and accurate in comparing records. Ability to multi-task, handle multiple deadlines and frequent interruptions. Ability to interpret and apply written regulations. Ability to maintain confidentiality of records and evaluations. Familiarity with residency determination for CSU Students for tuition purposes. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,864 - $4,250 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,864 - $6,072 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline October 2, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Sep 18 2024 Pacific Daylight Time Applications close: Oct 02 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $1,840.00 per month to $2,274.50 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Support Assistant II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a grant funded, temporary and part-time (20 hours per week) position through June 30, 2025 with the possibility of reappointment. The purpose of the PrEPping the Bay Program (PTB) within the Student Health and Counseling Services (SHCS) is to support PrEP navigation services for Cal State East Bay students with the goal of increasing PrEP and PEP initiation and retention amongst students with perceived increased risk for HIV infection. In doing so, this position will assist in the students' optimal state of overall health to support them in achieving their academic and career goals. Under the general supervision of the Director of Student Health Services and the Nurse Lead or other designee, the Administrative Support Assistant performs administrative support duties including but not limited to personnel, payroll, accounting, and procurement processes, electronic health records maintenance, and various other duties to assist with the needs of the PrEPping the Bay program and Student Health and Counseling Services. Responsibilities Accounting and Procurement Support: Work within the University, California Department of Public Health (CDPH) (specifically PPIR grant), Office of Research and Sponsored Programs (ORSP), and Student Health & Counseling Services guidelines to facilitate placement, tracking, and payment of ordered supplies and services. Components of this function include but are not limited to: Process appropriate submission of documents for the purchase of supplies and services, using various University processes such as Purchase Order, Reprographics, Travel Reimbursements, Procurement Credit Card, etc. Work with vendors to obtain current pricing, item description, etc. Collaborate with the University’s Accounting, Procurement and Receiving Departments, and ORSP to facilitate timely and accurate processing of supplies and services. Follow up and resolve any outstanding accounting, payroll, personnel, and procurement issues. Maintain current inventory and awareness of all equipment purchased under PPIR grant. Prepare documents/reports as needed for reimbursement from PrEP-AP or ADAP programs as necessary. Verify and deposit daily SHCS augmented fees for services rendered, as needed. Process and log invoices for signature approval and payment, as needed. Prepare and follow through on work orders and service tickets. Scan all accounting and procurement documents onto the department’s shared drive. Personnel and Payroll Support: Works within University and Student Health & Counseling Services policies and procedures to maintain and track the personnel and time activities of the PTB employees, including student employees. Components of this function include but are not limited to: Prepare and maintain attendance and payroll documents on all SH&CS rostered and non-rostered, student assistants, interns and volunteer employees, as needed. Maintain in-house employee documents, including but not limited to copies of training certificate of completions, e-SAF’s, SEAF’s, Payroll Sheets, etc. Assist with providing lead work direction of the PTB student assistants. Maintain a copy of the professional medical staff’s completed training specifically related to PTB program. Perform payroll duties monthly, i.e. Attendance Sheets, etc. along with updates to CDPH/Office of AIDS/PPIR grant program quarterly or as needed. Update staff information on PTB related links or on SHCS website as needed. Handle confidential files and information daily. May serve on SHCS hiring committee for PTB student assistant hires. Will attend and represent PTB at meetings within SHCS, Cal State East Bay, or external events. In the absence of the PTB Clinical Assistant, will perform client/patient facing interviews/intake, data entry duties into LEO, and PnC as needed. Administrative Support Duties: Assist in the minute taking of various committee meetings in the absence of the Administrative Support Coordinator, as needed. Assist in the Department’s mail distribution, as needed. May serve on various University committees and task forces, as requested. Assist Administrative Support Coordinator in taking, screening and routing phone calls, as needed. Assist Administrative Support Coordinator in maintaining the SHCS Conference Room - schedule or multi-purpose room, as needed. Manage the Executive Director’s appointment schedule in the absence of the Administrative Support Coordinator, as needed. Perform other duties as assigned by the Student Health & Counseling Managers or the Executive Director. Minimum Qualifications Fully functional knowledge of and skill in standard office procedures and practices. Ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation. Ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Ability to process and maintain files. Ability to schedule and arrange appointments. Ability to provide budget support. Ability to process documents and medical records as well as gather data and prepare standard reports. Must be able to interact with and solve problems for work unit customers and staff. Proficient in Microsoft Office especially Work and Excel or similar applications in Google Suite. Required to use computers and a variety of office support technology and systems to meet job performance expectations, including but not limited to one or more word processing programs such as Point N Click (PNC), the department’s medical management system, Microsoft Office and Google Suite. Use of computers to enter data and generate reports such as Data Warehouse and the use of electronic and voice mail. Incumbent must be proficient or has the ability to train and learn quickly using computers, office support technology and other systems. Preferred Skills and Knowledge Basic understanding of medical terminology is highly desirable. Experience in outpatient clinical setting or background in patient navigation. Knowledge of applicable university and department policies and procedures. Special Circumstances May have exposure to blood and bodily fluids for which there is a risk for blood borne pathogens and other communicable (aerosol transmissible) diseases. As a state disaster worker, all public employees may be called and assigned to perform work during a disaster. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Sep 13 2024 Pacific Daylight Time Applications close: Jan 13 2025 Pacific Standard Time Closing Date/Time:
Sep 14, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $1,840.00 per month to $2,274.50 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Support Assistant II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a grant funded, temporary and part-time (20 hours per week) position through June 30, 2025 with the possibility of reappointment. The purpose of the PrEPping the Bay Program (PTB) within the Student Health and Counseling Services (SHCS) is to support PrEP navigation services for Cal State East Bay students with the goal of increasing PrEP and PEP initiation and retention amongst students with perceived increased risk for HIV infection. In doing so, this position will assist in the students' optimal state of overall health to support them in achieving their academic and career goals. Under the general supervision of the Director of Student Health Services and the Nurse Lead or other designee, the Administrative Support Assistant performs administrative support duties including but not limited to personnel, payroll, accounting, and procurement processes, electronic health records maintenance, and various other duties to assist with the needs of the PrEPping the Bay program and Student Health and Counseling Services. Responsibilities Accounting and Procurement Support: Work within the University, California Department of Public Health (CDPH) (specifically PPIR grant), Office of Research and Sponsored Programs (ORSP), and Student Health & Counseling Services guidelines to facilitate placement, tracking, and payment of ordered supplies and services. Components of this function include but are not limited to: Process appropriate submission of documents for the purchase of supplies and services, using various University processes such as Purchase Order, Reprographics, Travel Reimbursements, Procurement Credit Card, etc. Work with vendors to obtain current pricing, item description, etc. Collaborate with the University’s Accounting, Procurement and Receiving Departments, and ORSP to facilitate timely and accurate processing of supplies and services. Follow up and resolve any outstanding accounting, payroll, personnel, and procurement issues. Maintain current inventory and awareness of all equipment purchased under PPIR grant. Prepare documents/reports as needed for reimbursement from PrEP-AP or ADAP programs as necessary. Verify and deposit daily SHCS augmented fees for services rendered, as needed. Process and log invoices for signature approval and payment, as needed. Prepare and follow through on work orders and service tickets. Scan all accounting and procurement documents onto the department’s shared drive. Personnel and Payroll Support: Works within University and Student Health & Counseling Services policies and procedures to maintain and track the personnel and time activities of the PTB employees, including student employees. Components of this function include but are not limited to: Prepare and maintain attendance and payroll documents on all SH&CS rostered and non-rostered, student assistants, interns and volunteer employees, as needed. Maintain in-house employee documents, including but not limited to copies of training certificate of completions, e-SAF’s, SEAF’s, Payroll Sheets, etc. Assist with providing lead work direction of the PTB student assistants. Maintain a copy of the professional medical staff’s completed training specifically related to PTB program. Perform payroll duties monthly, i.e. Attendance Sheets, etc. along with updates to CDPH/Office of AIDS/PPIR grant program quarterly or as needed. Update staff information on PTB related links or on SHCS website as needed. Handle confidential files and information daily. May serve on SHCS hiring committee for PTB student assistant hires. Will attend and represent PTB at meetings within SHCS, Cal State East Bay, or external events. In the absence of the PTB Clinical Assistant, will perform client/patient facing interviews/intake, data entry duties into LEO, and PnC as needed. Administrative Support Duties: Assist in the minute taking of various committee meetings in the absence of the Administrative Support Coordinator, as needed. Assist in the Department’s mail distribution, as needed. May serve on various University committees and task forces, as requested. Assist Administrative Support Coordinator in taking, screening and routing phone calls, as needed. Assist Administrative Support Coordinator in maintaining the SHCS Conference Room - schedule or multi-purpose room, as needed. Manage the Executive Director’s appointment schedule in the absence of the Administrative Support Coordinator, as needed. Perform other duties as assigned by the Student Health & Counseling Managers or the Executive Director. Minimum Qualifications Fully functional knowledge of and skill in standard office procedures and practices. Ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation. Ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Ability to process and maintain files. Ability to schedule and arrange appointments. Ability to provide budget support. Ability to process documents and medical records as well as gather data and prepare standard reports. Must be able to interact with and solve problems for work unit customers and staff. Proficient in Microsoft Office especially Work and Excel or similar applications in Google Suite. Required to use computers and a variety of office support technology and systems to meet job performance expectations, including but not limited to one or more word processing programs such as Point N Click (PNC), the department’s medical management system, Microsoft Office and Google Suite. Use of computers to enter data and generate reports such as Data Warehouse and the use of electronic and voice mail. Incumbent must be proficient or has the ability to train and learn quickly using computers, office support technology and other systems. Preferred Skills and Knowledge Basic understanding of medical terminology is highly desirable. Experience in outpatient clinical setting or background in patient navigation. Knowledge of applicable university and department policies and procedures. Special Circumstances May have exposure to blood and bodily fluids for which there is a risk for blood borne pathogens and other communicable (aerosol transmissible) diseases. As a state disaster worker, all public employees may be called and assigned to perform work during a disaster. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Sep 13 2024 Pacific Daylight Time Applications close: Jan 13 2025 Pacific Standard Time Closing Date/Time:
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Administrative Support Coordinator (Administrative Support Coordinator I) Compensation and Benefits Anticipated Hiring Salary Range: $3,864 - $4,057 per month Full CSU Classification Salary Range: $3,864 - $6,072 per month This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under the general supervision of the Chair of the Women’s, Gender and Sexuality Studies (WGSS) Department, the individual selected will join a dynamic department that is home to faculty from a variety of fields and to the LGBTQ2+ minor and the American Indian Studies (AIS) program. Thus, the position welcomes an individual excited to join the team to perform a variety of general administrative, clerical, and academic support functions, in support of the growth and wellbeing of all programs and faculty within the department. WGSS, LGBTQ+ Studies, and AIS take pride in their relationships with the broader community and seek an individual who is committed to supporting the department’s outreach efforts to communities, alumni, and potential majors and minors by providing support for event planning, maintaining the program webpages, and participating in student success efforts. All employees of the university meet the mission of the department, college, and the university. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Key Qualifications Strong interpersonal and communication skills. Work with frequent interruptions while juggling multiple assignments and accept on-going changes (operational/personnel) adjust priorities and be responsive to short notice requests and deadlines. Maintain effective working relationships with faculty, students, and staff from diverse ethnic, cultural, and socio-economic backgrounds and the ability to maintain a flexible collaborative manner. Independently interpret and apply a wide variety of policies and procedures where specific guidelines may not exist. Draft and compose correspondence and standard reports. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience High school diploma or equivalent or GED equivalent, and five years of office equivalent training and work experience. Three years of recent progressively responsible general office experience which includes full functional knowledge of and skill in standard administrative office procedures, practices and equipment; as well as the ability to understand and operate in a variety of organizational structures. Deadline & Application Instructions Applications received by September 13, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Aug 30 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 31, 2024
Administrative Support Coordinator (Administrative Support Coordinator I) Compensation and Benefits Anticipated Hiring Salary Range: $3,864 - $4,057 per month Full CSU Classification Salary Range: $3,864 - $6,072 per month This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under the general supervision of the Chair of the Women’s, Gender and Sexuality Studies (WGSS) Department, the individual selected will join a dynamic department that is home to faculty from a variety of fields and to the LGBTQ2+ minor and the American Indian Studies (AIS) program. Thus, the position welcomes an individual excited to join the team to perform a variety of general administrative, clerical, and academic support functions, in support of the growth and wellbeing of all programs and faculty within the department. WGSS, LGBTQ+ Studies, and AIS take pride in their relationships with the broader community and seek an individual who is committed to supporting the department’s outreach efforts to communities, alumni, and potential majors and minors by providing support for event planning, maintaining the program webpages, and participating in student success efforts. All employees of the university meet the mission of the department, college, and the university. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Key Qualifications Strong interpersonal and communication skills. Work with frequent interruptions while juggling multiple assignments and accept on-going changes (operational/personnel) adjust priorities and be responsive to short notice requests and deadlines. Maintain effective working relationships with faculty, students, and staff from diverse ethnic, cultural, and socio-economic backgrounds and the ability to maintain a flexible collaborative manner. Independently interpret and apply a wide variety of policies and procedures where specific guidelines may not exist. Draft and compose correspondence and standard reports. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience High school diploma or equivalent or GED equivalent, and five years of office equivalent training and work experience. Three years of recent progressively responsible general office experience which includes full functional knowledge of and skill in standard administrative office procedures, practices and equipment; as well as the ability to understand and operate in a variety of organizational structures. Deadline & Application Instructions Applications received by September 13, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Aug 30 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Mechanical Engineering Administrative Support Coordinator I Classification Administrative Support Coordinator I AutoReqId 542079 Department Mechanical Engineering Sub-Division College of Engineering and Computer Science Salary Range Classification Range $3,864 - $6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,416 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Engineering and Computer Science (ECS) is committed to educating engineers and computer scientists who will graduate with state-of-the art knowledge in their chosen field and are ready to embark on careers in industry and government or proceed to acquire advanced degrees in their own or related fields. We seek an exceptional individual to join our team as the Mechanical Engineering Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Mechanical Engineering Administrative Support Coordinator I coordinates administrative support for the department of Mechanical Engineering. Performs full range of general office tasks, providing administrative support primarily to the Department Chair, students, faculty and staff. Provides coordination between the Mechanical Engineering department, the ECS Dean’s office and the University campus at large (i.e., Scheduling, Academic Programs, Finance, Physical plant, etc.). Keep campus catalog and department brochures accurate and up to date. Participate in continuous education/training sessions for any new technology-dependent tools and software that is required to complete the assigned projects/tasks; become proficient in software and technology that is appropriate for carrying out the job. Works independently on a majority of the assigned tasks to resolve daily problems using judgment and creative solutions. Performs work on projects with varied complexity. Engages in a variety of tasks that involve interpersonal skills. Collects and processes survey forms for quality control purposes. Performs other tasks as assigned by the Department Chair or the Dean. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Previous clerical/administrative support experience in an academic environment at a university level preferred. Knowledge and/or experience using CMS/PeopleSoft preferred. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
Aug 23, 2024
Job Title Mechanical Engineering Administrative Support Coordinator I Classification Administrative Support Coordinator I AutoReqId 542079 Department Mechanical Engineering Sub-Division College of Engineering and Computer Science Salary Range Classification Range $3,864 - $6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,416 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Engineering and Computer Science (ECS) is committed to educating engineers and computer scientists who will graduate with state-of-the art knowledge in their chosen field and are ready to embark on careers in industry and government or proceed to acquire advanced degrees in their own or related fields. We seek an exceptional individual to join our team as the Mechanical Engineering Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Mechanical Engineering Administrative Support Coordinator I coordinates administrative support for the department of Mechanical Engineering. Performs full range of general office tasks, providing administrative support primarily to the Department Chair, students, faculty and staff. Provides coordination between the Mechanical Engineering department, the ECS Dean’s office and the University campus at large (i.e., Scheduling, Academic Programs, Finance, Physical plant, etc.). Keep campus catalog and department brochures accurate and up to date. Participate in continuous education/training sessions for any new technology-dependent tools and software that is required to complete the assigned projects/tasks; become proficient in software and technology that is appropriate for carrying out the job. Works independently on a majority of the assigned tasks to resolve daily problems using judgment and creative solutions. Performs work on projects with varied complexity. Engages in a variety of tasks that involve interpersonal skills. Collects and processes survey forms for quality control purposes. Performs other tasks as assigned by the Department Chair or the Dean. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Previous clerical/administrative support experience in an academic environment at a university level preferred. Knowledge and/or experience using CMS/PeopleSoft preferred. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Sep 26 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrative Support Coordinator II Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $4,076 to $4,544* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 19, 2024 Recruitment Status: Extended ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Dean of the College of Education and daily direction of the Department Chair of Education & Leadership, the Administrative Support Coordinator is responsible for independently performing the full range of varied and complex clerical and administrative assignments in support of the programs. The Administrative Support Coordinator assists in ensuring the consistent, smooth, day-to-day operations of the department. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Administrative Support: Provides primary daily assistance to the Department Chair, program coordinators, and academic staff, handling multiple requests. Assists Department Chair and faculty with preparation of course schedules, calendars, course descriptions, catalog and brochure copy; maintains accurate and detailed databases related to courses, schedules, and enrollments. Provides administrative support for faculty recruitment and personnel actions including the temporary faculty. Provides support for academic advising and helps prepare materials related to academic instruction. Works with the Department Chair and faculty to coordinate planning for administrative needs and day-to-day operations of current and new programs. Works on special projects, reports and other duties as required. Budget Support: Maintains, tracks, reconciles, and reports program budget expenditures in a timely manner according to the procedures of the University which may include working directly with University Corporation, Accounting and grant budgets. Provides budget status reports as requested by the Department Chair. Maintains complex data related to financial reporting. Maintains all documentation for the department's purchases. Reviews and confirms accuracy of invoices for approval of payment. Works with the Dean’s office Budget Analyst to ensure consistency with other departments. Department Management: Provides primary office services and supports the program by handling all campus work orders, travel requisitions, purchase orders and other work necessary to meet the day-to-day operating needs of the office. Organizes and maintains the office infrastructure, including supplies and services, office files, and records. Assembles information from these and other sources in response to requests. Prepares correspondence and handles complex telephone and email requests. Schedules and coordinates large meetings, activities, and events. Attends meetings, prepares minutes or summary notes, and follows up on action items which relate to the department goals. Assist with creating the process workflow for the department to ensure consistency among staff and faculty. Accreditation: Provides administrative support to the Department Chair with accreditation activities. Organizes and maintains electronic and physical records and files for the programs and students within the programs. Summarizes information from program files and other resources. Student Assistant Supervision: Recruits, hires, and supervises student assistants. In consultation with the Department Chair and faculty, establishes clerical procedures, controls the workflow, and sets priorities for the work of student assistants. Works with Department Chair and faculty to coordinate teacher education programs underwritten by non-general fund sources. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Must be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures. Thorough mastery of English grammar, spelling, punctuation and editing. Working knowledge of budget policies and procedures. Expertise in using office software packages, technology, and systems. Ability to: independently handle multiple work unit priorities and projects; interpret and apply independently a wide variety of policies and procedures, and use judgment and discretion to act when precedents do not exist; troubleshoot most office administration problems and respond to all inquiries and requests related to assigned functions; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; analyze operational and procedural problems and develop, recommend and evaluate proposed solutions; perform business math, analyze budgetary data, and make accurate projections requiring some inference; effectively write and present own reports; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; and use negotiation and persuasion skills to achieve results and expedite projects. MINIMUM QUALIFICATIONS : Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and the ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED QUALIFICATIONS : Knowledge of data management methods and procedures. Ability to learn CSU Teacher Education regulations, procedures and policies. Experience tracking and monitoring budgets, revenue, and expenditures. Working knowledge of the California Teacher Credentialing process; technical fluency with Banner, Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. Experience with XAP, or other automated student information retrieval systems, software programs such as imaging software or Hyperion/Brio reporting. Possess professional communication skills and excellent customer service skills. Demonstrated ability to address the essential functions associated with this position including knowledge and abilities identified above. SPECIAL CONDITIONS OF EMPLOYMENT : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; and access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes brought to their attention. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS: CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Classification: Administrative Support Coordinator II Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $4,076 to $4,544* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 19, 2024 Recruitment Status: Extended ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Dean of the College of Education and daily direction of the Department Chair of Education & Leadership, the Administrative Support Coordinator is responsible for independently performing the full range of varied and complex clerical and administrative assignments in support of the programs. The Administrative Support Coordinator assists in ensuring the consistent, smooth, day-to-day operations of the department. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Administrative Support: Provides primary daily assistance to the Department Chair, program coordinators, and academic staff, handling multiple requests. Assists Department Chair and faculty with preparation of course schedules, calendars, course descriptions, catalog and brochure copy; maintains accurate and detailed databases related to courses, schedules, and enrollments. Provides administrative support for faculty recruitment and personnel actions including the temporary faculty. Provides support for academic advising and helps prepare materials related to academic instruction. Works with the Department Chair and faculty to coordinate planning for administrative needs and day-to-day operations of current and new programs. Works on special projects, reports and other duties as required. Budget Support: Maintains, tracks, reconciles, and reports program budget expenditures in a timely manner according to the procedures of the University which may include working directly with University Corporation, Accounting and grant budgets. Provides budget status reports as requested by the Department Chair. Maintains complex data related to financial reporting. Maintains all documentation for the department's purchases. Reviews and confirms accuracy of invoices for approval of payment. Works with the Dean’s office Budget Analyst to ensure consistency with other departments. Department Management: Provides primary office services and supports the program by handling all campus work orders, travel requisitions, purchase orders and other work necessary to meet the day-to-day operating needs of the office. Organizes and maintains the office infrastructure, including supplies and services, office files, and records. Assembles information from these and other sources in response to requests. Prepares correspondence and handles complex telephone and email requests. Schedules and coordinates large meetings, activities, and events. Attends meetings, prepares minutes or summary notes, and follows up on action items which relate to the department goals. Assist with creating the process workflow for the department to ensure consistency among staff and faculty. Accreditation: Provides administrative support to the Department Chair with accreditation activities. Organizes and maintains electronic and physical records and files for the programs and students within the programs. Summarizes information from program files and other resources. Student Assistant Supervision: Recruits, hires, and supervises student assistants. In consultation with the Department Chair and faculty, establishes clerical procedures, controls the workflow, and sets priorities for the work of student assistants. Works with Department Chair and faculty to coordinate teacher education programs underwritten by non-general fund sources. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Must be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures. Thorough mastery of English grammar, spelling, punctuation and editing. Working knowledge of budget policies and procedures. Expertise in using office software packages, technology, and systems. Ability to: independently handle multiple work unit priorities and projects; interpret and apply independently a wide variety of policies and procedures, and use judgment and discretion to act when precedents do not exist; troubleshoot most office administration problems and respond to all inquiries and requests related to assigned functions; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; analyze operational and procedural problems and develop, recommend and evaluate proposed solutions; perform business math, analyze budgetary data, and make accurate projections requiring some inference; effectively write and present own reports; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; and use negotiation and persuasion skills to achieve results and expedite projects. MINIMUM QUALIFICATIONS : Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and the ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED QUALIFICATIONS : Knowledge of data management methods and procedures. Ability to learn CSU Teacher Education regulations, procedures and policies. Experience tracking and monitoring budgets, revenue, and expenditures. Working knowledge of the California Teacher Credentialing process; technical fluency with Banner, Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. Experience with XAP, or other automated student information retrieval systems, software programs such as imaging software or Hyperion/Brio reporting. Possess professional communication skills and excellent customer service skills. Demonstrated ability to address the essential functions associated with this position including knowledge and abilities identified above. SPECIAL CONDITIONS OF EMPLOYMENT : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; and access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes brought to their attention. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS: CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 17 2024 Pacific Daylight Time Applications close: Closing Date/Time: